Administration Coordinator

Banyule, Australia
10 Nov 2017
End of advertisement period
26 Nov 2017
Contract Type
Full Time
  • Highly visible position and utilise your judgement, initiative, discretion and independence across multiple functions
  • Continuing, full-time role based at our Bundoora campus  
  • $81,186 to $89,635 per annum plus up to 17% superannuation

La Trobe University’s success is driven by people who are committed to making a difference. They are creative and highly motivated, pursue new ideas and create knowledge. La Trobe is one of Australia’s research leaders, and the largest provider of higher education to regional Victoria. La Trobe University turns 50 in 2017, and over the half century of its existence it has established a reputation as an innovative and accessible university, willing to take risks and take on challenges.  Our teaching and research address some of the most significant issues of our time and we’re passionate about driving change through operational excellence to benefit the communities we serve.

The College of Arts, Social Sciences and Commerce comprises of 4 Schools of 12 Departments across La Trobe’s multi-campus operations. The College offers a range of general and specialist undergraduate and postgraduate courses that are rigorous and attuned to meeting the needs of students in ensuring their readiness to work in changing environments. Our courses are appropriately linked to emerging trends and critical global issues. The College research achievements have an outstanding reputation for their innovation and contribution to society and are at the forefront of building strong relationships with industry partners.

In this role

This roles sits within the highly acclaimed La Trobe Business School. This position leads the School administration team to ensure that the teaching and research needs of the various disciplines and research groups are met efficiently and effectively, and within the policies and procedures of the University.

The position will also ensure shared services provided by the College and University are consistent with service expectations negotiated by the School Manager and the College General Manager.

Responsibilities will include but not limited to:

  • Contribute to and maintain a strategic and collaborative overview of the School’s business, manage the School’s administrative staff, ensuring that policies and procedures, systems and support services are effective for staff and students and aligned with the School’s Operational Plan;
  • Contribute to the development of College-wide policies and procedures and the dissemination of best practice across the academic, administrative and technical staff in relation to the school’s administrative activities.  This includes embedding and implementing a continuous improvement culture   in relation to business processes and systems
  • Manage an administration team including, but not limited to:
  • Allocation of staff workloads and workflows to meet College and School deadlines.
  • Maintain a high-level working knowledge of human resource policies by contributing to the process of recruitment, induction, performance management
  • Identify and implement training and development opportunities for the team
  • Work closely with the School Manager and the College Hubs to ensure the effective planning, distribution and management of the School’s resources including space, equipment, infrastructure, human resources, ICT and other business related activities. This includes the timely and accurate responses to requests from College and central areas to data and statistics around the School’s resources.

The candidate

To be the successful candidate you will have:

  • A relevant degree with at least 4 years subsequent relevant experience or an equivalent alternate combination of relevant knowledge, training and/or or experience;
  • Demonstrated experience and competence in financial management, planning and reporting, and in policy development;
  • Demonstrated leadership, problem solving and workflow management skills. Demonstrated management and people skills with successful experience in managing and leading staff to promote a cohesive and effective team in a customer focused environment, including a demonstrated ability to manage sensitive and/or confidential situations;
  • Excellent organisation and problem solving skills, including the ability to manage change and multiple projects concurrently to meet competing deadlines;
  • High level interpersonal and self-management skills with proven ability to liaise, consult and negotiate with clients and colleagues   
  • Demonstrated management and leadership skills with successful experience in managing and leading stakeholders to promote a cohesive and effective partnership and managing workflows plus managing teams with diverse skill sets.

Please refer to the Position Description(s) for other skills and experience required for this role.


Please click on this link for a full list of Benefits

How to Apply

Closing date: Sunday 26 November 2017

Position Enquiries: Donna Burnett, School Manager, La Trobe Business School, Office of School of Business +61 3 9479 6620 /

This position is open to people with a valid full-time working visa.

Please address Key Selection Criteria from the attached position description and attach these with your application.

All La Trobe University employees are bound by the Working with Children Act 2005.  If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.

Please scroll down to apply.


La Trobe University is an Equal Opportunity Employer.

For further enquiries on how to apply for this role, please contact Kerryn Harbert, Recruitment Advisor +61 3 9479 1623.

To apply and to view position description please visit and search for job no (553027) under current vacancies.

La Trobe is proud to be a member of the SAGE Athena SWAN program to advance gender equality in academia.

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