Director of Business and Research Support Operations
Description of Work Unit
The College of Engineering is a major research college within Colorado State University, with research expenditures exceeding $60 million per year since 2011. The research business operations (RBO) in the college consist of both pre-award and post-award support for all contracts and grants, whether they are sponsored by government agencies, corporations, or private foundations. The RBO group serves to facilitate all of the financial aspects of ongoing research in our academic units and research centers. Within that context, the research support staff balance the dual roles of faculty and staff support with compliance and fiscal oversight. In parallel, the engineering business office (EBO) staff are responsible for all aspects of purchasing, including purchase orders, disbursement vouchers, and invoicing; processing of all travel requests and reimbursements; and reallocation of all P-card activity for faculty, staff, and student employees. Most of the EBO activities are directly linked to research grants and contracts managed by the RBO staff.
The Director of Business and Research Support Operations is a full-time senior manager that provides vision and leadership to the college’s business and research support services. The individual in this position oversees approximately 18 full time staff members, and must provide the vision and leadership to integrate EBO and RBO operations. The individual in this position also serves as a strategic advisor to the college leadership on a wide variety of issues related to the research mission of the college. This position is responsible for improvements in business and research related support services, projections of research funding, financial reporting, advice on policy improvements, and providing strong leadership for the staff in the business and research offices. Additionally, the Director represents the college on appropriate university-wide committees and initiatives. Independent judgment and analytical skills must be exercised to understand, interpret, and manage data and technical information. All areas of responsibility for this position warrant a great deal of independent analysis to determine the best approach to achieve integrated business and research support. This position requires the skills and flexibility to interact effectively with a range of people, such as faculty, researchers, central research and business offices staff, university administrators, college staff, and students. This position reports to the Assistant Dean for Operations.
Required Job Qualifications
- Bachelor’s degree in management, finance, accounting, business, or related field
- Seven years of experience managing financial and accounting people and processes.
- Strong verbal and written communication skills
- Demonstrable experience in effectively managing complex processes or projects
Preferred Job Qualifications
- Master’s degree in management or finance
- Proven leadership experience
- Twelve years of progressively more complex management experience of people and processes.
- Knowledge and experience with R1 university business and research operations
- Demonstrated ability to work in a collegial and collaborative manner with the college, the university community and other external constituents
Personal or professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity outcomes.
Job Duty Category Strategic Planning Duty/Responsibility
- Coordinate the activities of all other support groups within the college’s research enterprise.
- Improve the operational aspects of business- and research-related policies, procedures, and reporting tools.
- Provide business analysis both for ongoing RBO activities and for special actions as required
- Advise the Dean and Assistant Dean on college operational vision and processes.
- Support and assist with special projects as assigned by the Assistant Dean for Operations.
Percentage Of Time 30 Job Duty Category Business & Research Leadership Duty/Responsibility
- Oversee the activities of the EBO and RBO, including leadership and direct supervision of the EBO and RBO supervisors.
- Serve as the primary point of contact with university offices with respect to business and research operations.
- Serve as the escalation point-of-contact for faculty, staff, and the college and university administration to quickly and satisfactorily resolve business- and research-related financial, administrative, and policy issues.
- Ensure that financially responsible practices are followed and that the college remains in compliance with university research policies.
- Work with EBO and RBO staff to identify and take ownership of unusually complex or time consuming processes.
Percentage Of Time 35 Job Duty Category Financial Management and Analysis Duty/Responsibility
- Provide management support for general operations (2-2) and revolving (2-1) funds, including new account applications and development of business plans.
- Oversee an operating budget of over $1M
- Develop and manage the processes and staff that handle over $30M in annual research expenditures and over $10M in non-research expenditures.
Percentage Of Time 20 Job Duty Category Management Duty/Responsibility
- Oversee a staff of approximately 20 employees, most of which are administrative professionals, with two of them being direct reports
- Develop and oversee a budget of approximately $1.5M, utilizing financial resources to provide excellent customer service to the college.
- Provide performance reviews to direct reports and determine salary increases for all AP staff in the unit.
Percentage Of Time 15
Special Instructions to Applicants
References will not be contacted without prior notification of candidate.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Search Contact Carol Bernard, Carol.Bernard@colostate.edu
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Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.