Assistant Director of Donor Relations & Stewardship

Colorado State University
Fort Collins, Colorado, United States
05 Nov 2017
End of advertisement period
03 Dec 2017
Contract Type
Full Time

Description of Work Unit

Colorado State University is a University on the rise. Established as the land-grant institution for the State of Colorado in 1870, Colorado State University is committed to excellence, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world. Student enrollment is approximately 25,000, and the University employs 1,400 academic faculty, 1,900 administrative professionals, and 2,000 classified staff. Colorado State University is located in the city of Fort Collins, a dynamic community with a population of approximately 135,000. Situated 65 miles north of Denver at the western edge of the Great Plains and at the base of the Rocky Mountains, Fort Collins is a gateway to world-class skiing, hiking, fishing and biking. Colorado State University is recognized in national rankings and is the school of choice for Colorado students, with a longstanding legacy of attracting the best and brightest nationally and internationally.

Division of University Advancement is critical to achieving and sustaining institutional excellence through fundraising and engagement efforts. The Division has one of the leading development teams in the country and places a strong emphasis on professional and personal growth for its employees, including educational opportunities, onboarding and mentoring programs.

Fort Collins is known as “The Choice City” because of its proximity to the beautiful Rocky Mountains, excellent schools, 300+ days of sunshine yearly, thriving arts scene, eclectic shops and restaurants, and miles of walking and biking paths.

CSU Donor Relations and Stewardship: As an integral part of University Advancement, the CSU Donor Relations and Stewardship team has the privilege of providing innovative, authentic, and meaningful service and appreciation to Colorado State University donors at all levels. Additionally, this unit works collaboratively with all program areas in Advancement (fundraising and non-fundraising) to identify and implement opportunities, efficiencies, and best practices to serve donors and provide value to campus partners.

Position Summary

The Assistant Director of Donor Relations and Stewardship is part of a team of six, and plays a critical role in developing and implementing strategies to express gratitude to donors and demonstrate their philanthropic impact at CSU. In particular, this position is responsible for identifying and directing comprehensive strategies, priorities and tactics to create and launch a new, innovative and inspiring philanthropy initiative for women. Additionally, this position is responsible for developing individual and purposeful stewardship strategies and experiences for the university’s top-level donors that fosters long-term engagement and investment in the university.

To be successful, this position must possess a poised and professional demeanor; impeccable attention to detail; solutions-oriented mindset; a passion for creating meaningful and inspiring donor experiences; is energized by strategy development, execution and data analysis; open to exploring innovative approaches; and nimble in navigating multiple management styles and expectations.

This position will have a program budget oversight of $10k-$15k in its respective area and will report to the Director of Donor Relations and Stewardship.

Required Job Qualifications

  • Bachelor’s degree in Liberal Arts, Hospitality, Marketing, Communications, Business, or related field
  • Minimum of three years of experience in donor relations, member-relations, event-planning, or development.
  • Ability to work early mornings, evenings, and weekends.
  • Willingness and ability to travel out of state as needed
  • A valid driver’s license at the time of hire.

Preferred Job Qualifications

  • Demonstrated ability in strategy development and execution.
  • Demonstrated ability in program analysis, evaluation and benchmarking.
  • Proven experience working with a donor database such as Ellucian (Advance) or similar complex system.
  • Experience delivering high-level customer service to various constituents.
  • Excellent verbal, written and interpersonal communication skills.
  • Demonstrated success in collaborating effectively and professionally with internal and external constituencies to achieve desired outcomes.
  • Demonstrated experience working with boards, committees, volunteer groups.
  • Proven organization and project-management skills to independently establish priorities and manage competing tasks with deadlines.
  • Demonstrated experience with attention to detail.
  • Demonstrated ability to work both as a member of a creative team as well as independently.
  • Working knowledge and experiences with various computer applications.
  • Demonstrated ability to respond effectively and positively to change.

Diversity Statement

Distinctive record of accomplishment incorporating diverse perspectives in one or more duties outlined in the job description.

Essential Duties

Job Duty Category Strategic Planning and University Impact Duty/Responsibility

  • Develops and implements comprehensive strategies, priorities and tactics to create a new, innovative and inspiring women in philanthropy initiative.
  • Performs data analysis and provides recommendations, solutions, and expertise on direction and programs affiliated with the women in philanthropy initiative. Determines benchmarks and program evaluation tools in order to effectively measure program outcomes. Responsible for directing enhancements as needed.
  • Directs the various communications needs, marketing materials and website updates for the women in philanthropy initiative.
  • Identifies local and regional organizations aligned with women in philanthropy initiative and other university partnership opportunities. Works with leaders of organizations to determine mutually beneficial partnership opportunities (event sponsorships, volunteer board service). Executes all details associated with partnerships.
  • Serve as the point-of-contact for fundraising activities relating to women in philanthropy initiative and other assigned programs.
  • Plan and execute strategies and experiences for the university’s top level donors on personal engagement plans as part of cultivation and stewardship process, communicating with and engaging other campus units per the donor’s interests.
  • Maintain positive, transparent, collaborative internal relationships and timely
  • communications with university leadership, advancement colleagues, and other key stakeholders on campus.
  • Understands and applies appropriate policies, regulations, procedures as required by variety of entities including Division of University Advancement, University, community, state, etc.

Percentage Of Time 70% Job Duty Category Fundraising Duty/Responsibility

  • Proactively identify, qualify, cultivate, solicit, and steward donors, whose funding interests align with the women in philanthropy initiative.
  • Writes and prepares strong, clearly written proposals, grant applications, stewardship reports, and other communications for donors/foundations/corporations that match the donor’s interests with the women’s philanthropy initiative
  • Responsible for executing 3-5 personal visits per month with prospective donors to women’s philanthropy initiative and determine if they have the capacity and inclination to become a donor to the women in philanthropy initiative. Submits contact reports.
  • Document all quality contacts and moves management strategies through the use of the prospect tracking system (Advance)
  • Must be able to meet with donors at times convenient for the donor including early mornings and evenings.

Percentage Of Time 20% Job Duty Category Operations Duty/Responsibility

  • Operations
  • Directs spending, analyzes and tracks budget of $10,000 – $15,000. Manages financial documentation and processes and serves as liaison between DRS and UA Finance department.
  • Contribute and adhere to program, unit, division, and university’s overarching goals.
  • Provide informational and status updates to Vice President of Advancement, Director of Donor Relations, and other stakeholders.
  • Perform other duties as assigned by the Director of Donor Relations and Stewardship

Percentage Of Time 10%

Application Details

Special Instructions to Applicants

Applications will be accepted until the position is filled, but for full consideration all materials must be received by 11:59 pm (MT) on November 19, 2017. Prospective candidates should submit materials consisting of (1) a letter of interest responding to each of the preferred qualifications; (2) resume; and (3) addresses and telephone numbers of three individuals, one of whom is/was an immediate supervisor, who has firsthand knowledge of applicant’s professional abilities.

Please demonstrate in your cover letter and resume any and all of the preferred qualifications that you meet. References will not be contacted without prior notification of candidates.

A moving allowance, up to $3,000, may be negotiated at the time of hire.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search Contact Kim Winger,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.