Financial and Accounting Assistant Manager

Colorado State University
Fort Collins, Colorado, United States
05 Nov 2017
End of advertisement period
03 Dec 2017
Contract Type
Full Time

Description of Work Unit

The Department of Microbiology, Immunology and Pathology (DMIP) is comprised of over 400 individuals who share a common passion for solving some of the most important human and animal health problems today. Research programs include those related to mycobacteria, retroviruses, prions, and arthropod-borne infectious diseases, as well as the diagnostic investigation of naturally-occurring animal diseases. A leader in education, DMIP provides the only microbiology undergraduate degree program in Colorado, a graduate program that provides training in a number of cutting-edge disciplines, and several specialized veterinary residency training programs.

Position Summary

The Department of Microbiology, Immunology and Pathology (DMIP) is a large academic and research department in the College of Veterinary Medicine and Biomedical Sciences at Colorado State University. Currently, DMIP has about 200 salaried employees including 89+ faculty, 130 research and administrative support staff, and 495 total employees including students and temporary staffing. DMIP conducts $20-25M in research activity each year. DMIP seeks to fill a full-time Financial and Accounting Assistant Manager position to work at DMIP to provide guidance and assistance in the management of the department’s financial and research fiscal duties. The focus of this position will be support for the DMIP faculty and research staff.

Position Description and Purpose: The Financial and Accounting Assistant Manager provides professional, comprehensive guidance in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS, and DMIP including the department programs, pre and post-award contract and grant activities, etc. Specifically this involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB circulars (A21, A110 , A133 and Uniform Guidance), university and state fiscal rules, sponsor requirements, donor intentions and other rules and regulations as applicable.
The position reports to the DMIP Financial and Data Analyst, and works closely within the DMIP accounting and administrative team. DMIP’s mission is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the faculty, staff and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University.

Required Job Qualifications

  • Bachelor’s degree in accounting, finance, business administration, or related field completed by time of hire.
  • Proficiency working with the Microsoft Office suite including significant experience in Word and Outlook.
  • Experience with Microsoft Excel including basic calculations, formulas, and formatting.
  • Demonstrated attention to detail.
  • Demonstrated effective communication skills both verbal and written.
  • Experience working in a team environment.

Preferred Job Qualifications

  • Demonstrated work experience in an accounting / financial capacity at a professional level.
  • Financial working knowledge or grant management within an institution of higher education.
  • Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses.
  • Experience interpreting and ensuring compliance with regulatory policy, including OMB Circulars, Uniform Guidance, and Cost Accounting Standards.
  • Experience with Kuali Financial and Research Systems.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Accounting Duty/Responsibility

  • This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost return and other fund sources.
  • Coordinates and analyzes staffing for accuracy and validity on all fund sources and accounts.
  • Projects future commitments to avoid over-expenditures, and discusses account status and projections with principal investigators to keep them apprised of Federal rules and regulations.
  • For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget.
  • Reconcile and analyze financial transactions for authenticity, evaluate and justify expenditure re-distributions, etc. and contact appropriate entities to initiate corrections. •Reconcile account activity to the system of record.
  • Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year.
  • Provide accurate, timely and meaningful reports to principal investigators, account holders (“account supervisors”) and others both in standard, periodic formats; and/or customized reports as requested.
  • Act as liaison between departmental personnel and Sponsored Programs or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified.
  • Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify and correct errors while implementing effective means to avoid future recurrences.
  • Manage start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.
  • Other duties as assigned.

Percentage Of Time 40 Job Duty Category Grant Facilitation (Pre-Award Support) Duty/Responsibility

  • Assist faculty with preparation of grant proposal budgets and associated forms.
  • Research and calculate salary amounts/fringe rates based on employee type, verify tuition rates, review proposal budgets/budget justifications to ensure expenses are categorized appropriately and justified adequately, understand indirect cost percentages based on funding agency guidelines, enter budget data into Kuali Research system.

Percentage Of Time 20 Job Duty Category Fiscal Oversight and Approval Authorizations Duty/Responsibility

  • Financial oversight includes applying professional interpretations of accounting policies, rules, and regulations to ascertain a range of potential options and associated risks. Identify and present options to principal investigators in a clear manner to promote understanding and subsequent, appropriate and informed actions.
  • Based on professional knowledge, experience and discretion, determine when current, proposed or potential activities may trigger real or perceived fiscal questionability or misconduct. This requires development and implementation of plans for appropriate response to avoid or cease such activities, including an assessment of risk for various options, and specific actions to ensure proper personnel are informed and react accordingly.
  • Fiscal Officer approval authorizations -Signature authority for transactions involving charges to federal and state appropriated accounts. Federally funded projects require knowledge and compliance with Uniform Guidance and OMB Circulars.
  • Analyze all expenses and determine if funding source is appropriate.
  • Ensure expenses comply with University policies and guidelines.

Percentage Of Time 30 Job Duty Category Other Duties and Support Duty/Responsibility

  • Develop expertise in procurement processes at the State and Federal level.
  • Prepare internal and external billings for recharge centers (21) and general operations (22) activities.
  • Assist with other accounting and support duties as needed.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

A complete application includes cover letter that addresses the minimum and preferred qualifications, a resume, contact information for three professional references including relationship and current supervisor, and upload your unofficial transcript. References will not be contacted without prior notification.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Beverly Meyer,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.