Senior Alumni Relations Associate

Boston University
Boston , Massachusetts, United States
28 Oct 2017
End of advertisement period
25 Nov 2017
Contract Type
Full Time

Tracking Code 9095/J2617

Job Description

If you want to join a dynamic, mission-driven team in the best college town in the U.S.—at a prestigious university that knows where it wants to go, and is competitive in its compensation and benefits—consider us. If you want to help bring a $1.5 billion-dollar campaign to a successful conclusion—and maybe do some of your best work as an advancement professional—consider joining our team.

This historic effort will depend upon a dedicated, creative, and diverse staff. Boston University’s Development and Alumni Relations’ top leadership includes outstanding individuals recruited from some of the best institutions in the world and is led by Senior Vice President Scott Nichols.

Alumni Relations at Boston University is a key component of the Campaign for Boston University. Responsible for connecting with, engaging, and helping foster lifetime connections with the 300,000 Boston University Alumni across the globe, Alumni Relations is the first point of contact for alums looking to reconnect or engage with their alma mater.


The Senior Alumni Relations Associate for Events and Marketing is responsible for overseeing the logistics of global events, including Alumni Weekend and Global Days of Service. This position is also responsible for providing an in-depth analysis on the events and strategic outlook projecting insight and growth into marquee global events. Reporting directly to the Associate Director Alumni Programs and Events, this role provides support to the Alumni Relations team with assistance in building registration pages, event registration, and staffing events. Also, oversees student workers on all alumni relations based event projects.

This position will provide support for alumni events directed by the Associate Director Alumni Programs and Events; events are offered world-wide to our alumni population, and this role will provide: input with regard to the strategic creation and distribution of marketing materials; input on website design and maintenance; proofing and editing copy for print and digital marketing; creates and manages registration pages; creates and designs key print and digital pieces for events. Assisting alumni who have questions or need help relating to marquee events is also a key part of the role, as is managing logistics and relationships with all external and on campus partners.

The Senior Alumni Relations Associate also works with the Associate Director to manage registration systems to track registrations, upload registrations into individual records in BBEC software; monitoring and reporting of attendance; and supervising administrative staff. This role is also responsible for providing in depth analysis for Alumni Weekend and Global Days of Service; analysis includes a breakdown of event registrants and attendees by affiliation, demographic; region; school; college; class year; philanthropy; first time registrant/attendee; total number of registrants/attendees; unique visitors; average number of events attended.

This role will also run constituent reports that provides analytical data for events including reporting event attendance in BBEC, building in-depth queries in BBEC to determine populations for mailings and emails, creating reports analyzing event attendance and trends, including reconciling budgets related to marquee events, including accounts payable and receivable, manages payments to on campus partners through ISRs and FSRs, credit card transactions, and expense reports; oversees administrative staff on shopping cart transactions. Also, this role oversees Alumni Relations team technology resources. This position will also manage and oversee student workers on the production of registration materials including nametags, guest lists, and event kits for all alumni relations events.

Required Skills


Candidates must have two to four years’ experience in event planning or ideally, Alumni Relations, including managing a budget and vendors. A bachelors’ degree is required. Additionally, excellent written communications, and project management skills are required. Superb organizational and customer service skills are requirements to be successful, and a strong mastery of Microsoft Office and constituent relationship management software is essential, as well as the ability to prioritize a demanding, time sensitive workload. A commitment to collaboration and collegiality is required. The selected candidate must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals including alumni, University leadership, and senior leadership within the division. Must be able to work nights & weekends and travel locally, regionally and in some cases internationally.

Play a leading role in BU’s $1.5 Billion campaign, and join us today.

Boston University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Location Boston , Massachusetts, United States

Position Type Full-Time/Regular