Vice Dean for Student Affairs

Japan (JP)
26 Oct 2017
End of advertisement period
25 Nov 2017
Contract Type
Fixed Term
Full Time

Okinawa Institute of Science and Technology
Vice Dean for Student Affairs

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST rapidly is gaining recognition in the worldwide academic community as a model for excellence in education and research. 

Position summary:

The Graduate School administers all activities concerning students at OIST including academic and registry services, student support and travel, recruiting, student admissions career development, evaluation and improvement of teaching and mentoring, and collaborations in student matters with national and international universities. The Vice Dean for Student Affairs will lead the Graduate School management team in dealing with the full spectrum of student affairs including recruitment, admissions, student progress reviews, examinations, prospectus of courses, academic records, professional skills, career development and graduation. These responsibilities require a high level understanding of graduate education in science, experience and ability to interact professionally and diplomatically with all sections of the university, experience meeting government standards and reporting requirements, and excellent communication skills in dealing with external organizations, as well as OIST faculty and students. The Vice Dean will serve the campus community as appropriate (e.g., on campus committees and task forces). This is a non-faculty full-time administrative position to ensure ongoing and continuing administrative leadership in support of the Dean of the Graduate School.

Vice Dean for Student Affairs 
Office of the Dean of the Graduate School

Working Location:
1919-1 Tancha, Onna-son, Okinawa, Japan 904-0495

The Vice Dean for Student Affairs has responsibility for supporting the Dean of the Graduate School in:

  1. Maintaining and further developing a postgraduate educational environment that supports the learning and academic progress of an internationally diverse student population to the highest international standards
  2. Developing and implementing long- and short-term goals and plans for achieving the Graduate School's mission, including appropriate organizational, resource, financial, and staffing strategies
  3. Drafting reports for university committees, governing boards, audits, and reviews by government, including collecting and analyzing relevant data
  4. Overseeing and maintaining conditions for an internationally competitive student support package including financial support, support for living and housing, welfare, and effective communication with the student council and student assembly.
  5. Improving and maintaining information management concerning student academic and personal records, data concerning student conditions and progress, course descriptions and scheduling, student evaluations of teaching, and records to support admissions and examinations committees
  6. Improving and maintain national and international outreach, student recruiting and admissions activities to recruit excellent students
  7. Providing ongoing administrative oversight and effective stewardship of all Graduate School resources, initiatives, staff, and activities, including budgets; supervision; and evaluation and improvement of Graduate School effectiveness and outcomes


Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed.  


  • Relocation, housing and commuting allowances
  • Annual paid leave and summer holidays
  • Health insurance (Private School Mutual Aid ), welfare pension insurance (kousei-nenkin), worker’s accident compensation insurance (roudousha-saigai-hoshou-hoken)

Submission Documents:

  • Curriculum vita in English (and Japanese if available)
  • Cover letter in English (and Japanese if available)
  • Names and contact information of 3~5 referees, one of which should be a previous employer

* Please be sure to indicate where you first saw the job advertisement. 

Starting Date:

As early as possible

Application Due Date:

Applications deadline will continue until the position is filled.

Application Address:

Please submit all required application materials by email to:

Or send documents via post mail to:
Recruiting Team, HR Management Section
Okinawa Institute of Science and Technology Graduate University
1919-1 Tancha, Onna-son, Okinawa 904-0495, Japan

* OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages women and minority candidates to apply.
* Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
*  Please view our policy for rules on external professional activities (
* Further details about the University can be viewed on our website (