Commodity Buyer, Transportation Services

Colorado State University
Fort Collins, Colorado, United States
22 Oct 2017
End of advertisement period
19 Nov 2017
Contract Type
Full Time

Description of Work Unit

The Transportation Services mission is to manage the University’s entire fleet of vehicles and trailers. Providing the highest quality service and transportation to Colorado State University and other State customers to help fulfill their goals and objectives. Providing a wide variety of fleet management services, including vehicle and equipment maintenance and repair, charter bus service, daily vehicle rentals, auto liability insurance premium allocation, comprehensive and collision funding, vehicle accident investigation and repairs and gas and diesel fuel to the campus.

Position Summary

The Commodity Buyer is responsible for purchasing parts and supplies, managing purchased commodities and assisting customers and fellow employees with inventory requests. Assigned commodities include, but are not be limited to; automotive, mechanical, electrical, HVAC, plumbing, hardware, lighting, tires, lubricants and supplies. Responsibilities include order placement; inventory management; supplier selection and management; and, environmental stewardship (sustainability). The Commodity Buyer is also responsible for analyzing commodities and identifying opportunities to streamline and reduce cost.

Minimum Qualifications

To be considered for this position, applicants must have:

  • Three full-time years (36 months) of work experience in procurement and inventory management.
  • Must possess a valid driver’s license with the ability to attain a State of Colorado drivers license

Preferred Qualifications

Highly sought applicants will have many of the following:

  • Automotive parts/repair industry experience
  • ASE parts certification
  • Excellent customer service capabilities to assist internal and external customers
  • P-Card reconciliation experience
  • Accomplished verbal communication skills
  • Ability to identify opportunities to streamline processes
  • Willing to go above and beyond what is expected to achieve the highest of results
  • Strong attention to detail

Essential Job Duties

Job Duty Category Order/Commodity Management Duty/Responsibility

  • Place orders for commodities on line or by phone, utilizing P-card or Open Purchase Orders for payment
  • Determine quantity and vendor that best meets delivery needs and best cost to value
  • Acknowledge price and delivery with vendor
  • Resolve any delivery, pricing and invoicing discrepancies on orders
  • Review back orders daily and follow up on late orders
  • Issue purchased commodities to work orders and requesting departments
  • Review commodities and develop strategies to increase purchasing efficiency and reduce cost
  • Identify opportunities to streamline ordering process by reducing vendors or consolidating purchases

Percentage Of Time 50 Job Duty Category Call Center Operations Duty/Responsibility

  • Answer calls for repair authorizations for University vehicles stationed outside Fort Collins
  • Review repair history, then authorize repair and maintenance for University vehicles
  • Create and process (i.e. open, post parts, labor and commercial charges, close) work orders to document maintenance, repairs and costs for individual vehicles using selected computer software.
  • Pay for maintenance/repairs performed
  • Calculate parts costs and labor costs for repair estimates

Percentage Of Time 25 Job Duty Category Inventory Management Duty/Responsibility

  • Monitor and organize parts for stock inventory.
  • Monitor parts usage and procurement methods to insure that the correct items are acquired in the most cost-effective manner possible.
  • Receive and stock tire inventory.

Percentage Of Time 20 Job Duty Category Other Duty/Responsibility

  • Other duties as assigned

Percentage Of Time 5

Application Details

Special Instructions to Applicants


  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.


  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.


  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.


  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at


  • Please check the Help link online at for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Pre-employment Drug Testing, Valid Driver’s License - Regular

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at

A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.