Assistant Trades Manager

Recruiter
Colorado State University
Location
Fort Collins, Colorado, United States
Posted
22 Oct 2017
End of advertisement period
19 Nov 2017
Ref
50905
Contract Type
Permanent
Hours
Full Time

Description of Work Unit

Trades Maintenance Services exists to support Facilities Management, Administration Services Division, and Colorado State University strategic plans. To provide, within the limit of its allocated resources, quality trades maintenance services, which includes all structural, mechanical, and electrical systems, and small construction project management. These services are to create and maintain an aesthetically pleasing and functional environment that meets or exceeds the University’s needs for instruction, research and outreach.
Our Values:

We are Good Stewards; We are responsible in planning and managing university resources.
We are Caring; We look after and provide for the needs of our employees and the campus community.
We are Collaborative; We work with others to arrive at mutually beneficial outcomes.
We are Progressive; We advocate and implement innovative, industry-leading solutions.
We are Experts; We bring expert skill and knowledge in our respective fields.

Position Summary

Position functions as a section manager and supervises, directs and coordinates various trades’ positions. Position provides administrative and general oversight of the daily operations of a major segment of the organization involving a variety of Labor, Trades, and Craft occupations. The purpose of this position is to assist the Trades Manager in developing, planning, evaluating and controlling the human, fiscal and physical resources and work processes for Trades Maintenance Operations

Minimum Qualifications

To be considered for this position, applicants must have:

  • Four full-time years (48 months) of journey level experience in any one of the following trades: Plumbing, Electrical, Carpentry
  • Two full-time years (24 months) of supervisory or project management experience.

Substitutions

n/a

Preferred Qualifications

Highly sought applicants will have many of the following:

  • Multiple trade Supervisory/management experience.
  • Personnel management experience, including staff development, performance planning, review and evaluation experience.
  • Knowledge of State Personnel rules and regulations.
  • Experience working in a large, diverse institute or higher education environment.
  • Excellent customer service capabilities to serve both internal and external customers.

Essential Job Duties

Job Duty Category Supervision/Personnel Duty/Responsibility

  • Manages multi-trade operations; personnel and resources.
  • Functions as the section supervisor by establishing performance plans for subordinate employees, performs mid year and end of cycle evaluations.
  • Directs by planning, coordinating and assigning work to direct report employees.
  • Participates with staff recruitment, developing advertisements or postings, contributes with the selection process of new hires or with the replacement of vacated positions.
  • Manages requests from subordinate staff for personal leave time; sick overtime and comp with an emphasis on maintaining construction schedules.
  • Assesses, creates implements, assigns and tracks trade related and safety training.
  • Ensures compliance with University Building Construction and Maintenance Standards, Building Code, University and Department policies and regulations.

Percentage Of Time 35% Job Duty Category Section Manager Duty/Responsibility

Functions as Section Manager by overseeing short and long term programmatic initiatives implemented in the trades shops. This could include fiscal, personnel, management and projections as well as directing daily activities such as work assignments and processes, estimating, scheduling, and job specific fiscal management.

  • Effectively insures that trades personnel practice exceptional stewardship, customer service, operational effectiveness and asset reinvestment.

Directs and assigns estimating tasks for maintenance, construction, remodel and that would be either single or multi trade work by delegating duties to appropriate subordinates.

  • Collects, reviews the accuracy of maintenance reporting procedures and work order closeout for data integrity purposes, oversees code compliance and consults with other units for coordination/conflict concerns.
  • Investigates products, installation methods and pricing for efficient and effective business practices , make recommendations to assigned staff for optimal material and labor savings.
  • Provides reviewed/approved estimates to other university departments and customers.

Scheduling

  • Gathers information from, consults with, and coordinates with university departments and customers in order to successfully meet both the maintenance requirements and the schedule.
  • Analyzes and adjusts Project and Single Trade job requirements in order to appropriately schedule physical performance of trade sections and the required work to ensure all necessary resources such as equipment, tools and materials are on job site.
  • Balances resource conflicts such as support staff commitments, availability, personnel leave time and more in order to meet job time requirements.
  • Tracks labor hours/cost for progress and schedule impact until complete to ensure programmatic success.

Fiscal Management

  • Monitors cost applied to projects for accuracy, timeliness and compares against funded estimates ensuring that actual costs are captured and correct.
  • Monitors material pricing for industry increases for business impact and fiscal security.
  • Monitors labor cost applied to projects for accuracy, timeliness and compares against funded estimates ensuring that actual costs are captured and correct.
  • Approves material expenditures, labor hours/cost for progress and schedule impact to ensure success.
  • Works with accounting group to develop Purchase Orders.
  • Develops bid documents/specifications for Purchasing, approves materials invoicing and payments.
  • Monitors material pricing for industry increases for estimating impact and job impact.

Public Private Partnership (P3)

  • Conducts all regularly scheduled and routine maintenance inspections to insure compliance with contracted services and reports findings.
  • Maintains regular contact with contracted service providers.
  • Works cooperatively to resolve issues requiring university central support.

Percentage Of Time 50% Job Duty Category Inventory Control Duty/Responsibility

  • Monitors and forecasts tooling, material and equipment needs for budgetary purposes and cost impact.
  • Oversees tool, equipment and material inventory control for space, service, repair and replacement needs.
  • Develops and assigns preventative maintenance program for equipment and specialized tooling as well as special assets requiring extraordinary measures.

Percentage Of Time 10% Job Duty Category Other duties as assigned Duty/Responsibility

  • Perform or alter duties as assigned to meet the circumstantial or specific needs of the University. These would include such items as weather or insurance related event response or opportunities that are deemed to be in the universities best interest.
  • Direct resources to mobilize and support those events as needed or requested, and more.

Percentage Of Time 5%

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.

NOTES

  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

DEPARTMENT CONTACT INFORMATION

  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.

Conditions of Employment

Valid Driver’s License, Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare, Shift Work - Position may be required to work on a rotating schedule to extend operational hours, including nights and weekends. , On-call Status - Position must be available for on call assignments on a rotational basis. ,, Pre-employment Criminal Background Check (required for new hires)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.