Administrative Coordinator, School of Dental Medicine Clinical Affairs
Provides advanced administrative support to the Office of Clinical Affairs. The individual must exercise initiative, independent judgment and discretion in arranging meetings and maintaining appointment schedules, taking patient concerns, disposing of requests for information and participation in working groups and committees. Individual must be comfortable working in a customer service driven environment interacting with students, faculty, patients, staff including liaising with members of the Office of Clinical Affairs who report into the Associate Dean of Clinical Affairs and the Director of Clinical Finance and Operations.
Scheduling and meeting/event coordination: Responds quickly and efficiently to scheduling requests and manages the schedule for, Operations Manager, Business Analyst, Patient Relations Manager. This includes coordinating meeting spaces and coordinating and creating materials for various meetings Clinical Affairs participates. Responsible for recording and maintaining meeting minutes and performing follow-up with departments or individual members for the various committee and working group meetings.
Responsible for receiving, tracking and/or responding to all correspondence for the Office of Clinical Affairs including telephone calls received on the main telephone line, emails and written correspondence.
This includes but not limited to generating and mailing patient discontinuation and dismissal correspondence for the Patient Relations Manager.
Responsible for placing, tracking and receiving orders for office supplies, clinic supplies and equipment; and contracted services for the Department and Sub-Organization structures that report into the unit including but not limited to: Infectious Control, Clinical Operations .
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Boston, Massachusetts, United States