Systems Operations Officer

Townsville, Australia
04 Oct 2017
End of advertisement period
29 Oct 2017
Contract Type
Fixed Term
Full Time

Position Overview

The Systems Operations Officer provides operational and systems support and advice to Student Systems staff and all systems users in the support of the business. The incumbent assists in the implementation of software upgrades and patches,participates in the implementation of new systems and enhancements, team planning processes and delivers excellent customer service to Student Systems users.

Division of Academic and Student Life

The Division of Academic and Student Life is responsible for the overall strategy in relation to learning and teaching, academic quality, student services, careers and counselling, equity and library and information services at JCU. The Division plays a critical role in working with and across the Colleges and Divisions at JCU and also works in collaboration with the Office of the Senior Deputy-Vice Chancellor in driving and meeting the University’s objectives and Strategic Intent. The Division of Academic and Student Life oversees a large component of the student experience within James Cook University.

The Division includes the Learning, Teaching and Student Engagement Directorate, Library and Information Services Directorate, and the Student Services Directorate.

Student Services Directorate

The Student Services Directorate provides academic, administrative and student support services to the University community and is responsible for a large component of the non-academic domestic and international student experience at JCU. The Directorate plays a pivotal role in relation to the student experience, the ability of the University to meet its enrolment and financial targets and the reputation of the University.

Organisational Charts

James Cook University

Division of Academic and Student Life

Student Services Directorate

Principal Accountabilities

  1. Implement and provide specialised technical support for student systems technologies, including application maintenance, development and configuration.
  2. Provide analytical, development, and training in the support of Student Systems Business Analysts in the technical aspects of systems.
  3. Design, develop and test database queries to meet the ongoing requirements of the University.
  4. Design, develop and execute test regimes in accordance with procedures that will prove the effectiveness of the system implementation. 
  5. Develop and maintain concise documentation relating to technical aspects of various systems including but not limited to the Student Management system, Customer Relationship Management system and the Student Placement system.
  6. Identify and evaluate potential technical process improvements and practices for the Student Systems team.
  7. Assist with the development of training modules, self-help documentation and conduct training sessions that will assist system users to gain the most benefit from the relevant information systems.
  8. Participate in team planning processes, and provide recommendations regarding appropriate technology strategies for the University.
  9. Support the University's commitment to the principles of reconciliation, which exemplify respect for Aboriginal and Torres Strait Islander heritage and the valuing of justice and equity for all Australians.
  10. Demonstrate a commitment to the University values.
  11. Support the principles of the TropEco program and engage in commitment to JCU sustainability goals and objectives.


There are generic responsibilities that apply to all James Cook University staff.  Your specific level descriptor can be found at:

Professional and Technical

Level 6

Generic Accountabilities 

There are generic responsibilities that apply to all James Cook University staff. 

  1. The Systems Operations Officer is required to observe the lawful and reasonable directions, policies and decisions of the University Council, understand and comply with the Enterprise Agreement, the Statutes and Rules of the University, the policies and decisions of the University Council and other appropriate University authorities, as in force from time to time.
  2. The Systems Operations Officer is required to demonstrate a personal commitment to ensure personal safety and the safety of others and contribute to the continuous improvement of our WHS performance. This includes the effective implementation and compliance with James Cook University WHS policies, procedures and safe systems of work, together with all relevant legislation, duties and obligations. Contribute to the continuous improvement of our WHS performance.
  3. The Systems Operations Officer is required to exercise proper discretion in all matters affecting the well-being of the University which involve public writing or speaking in accordance with the University’s Code of Conduct. 

Special Conditions

  • It is a requirement of this position to occasionally work outside of normal hours.

Selection Criteria

Selection and appointments will be assessed against selection criteria.


  1. Degree qualification with subsequent relevant experience or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education training.
  2. Demonstrated experience in supporting enterprise applications including the use of SQL to analyse data.
  3. Proven analytical and problem solving skills in enterprise application environments.
  4. Demonstrated capacity to assist in the development of system documentation and technical specifications.
  5. Demonstrated self-motivation and discipline to plan and organise self and others to ensure the timely completion of tasks.
  6. Demonstrated well developed written and oral communication, negotiating and interpersonal skills and an ability to liaise with senior staff across a broad range of system related matters whilst maintaining positive client relationships.


  1. Familiarity with student administration and/or student information systems in the higher education sector.
  2. Experience in the configuration and administration of a significant corporate system.

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