Marketing and Communications Project Coordinator

Colorado State University
Fort Collins, Colorado, United States
30 Sep 2017
End of advertisement period
28 Oct 2017
Contract Type
Full Time

Description of Work Unit

Colorado State is a University on the rise. Established as a land-grant institution for the State of Colorado in 1870, CSU is committed to excellence, setting the standard for public research universities in teaching, research, service, and extension for the benefit of the citizens of Colorado, the United States, and the world.

The award-winning Creative Services department is a team 29 strong housed within CSU’s Division of External Relations. We are a creative group charged with helping to tell the University’s story through collaborative project management, graphic design, photography, videography, and web technology. We support the strategic goals of the University by helping to create a clear and positive image of the institution in the minds of our many constituents.

This position will report to an assistant director in Creative Services.

Position Summary

CSU’s in-house communications group, Creative Services, is seeking a rock star project manager to join our team. If you’re an organized, experienced, multi-tasker with a knack for getting things done, then we want to hear from you! Our team consists of talented, problem solvers with innovative mindsets. We build and advance the University’s brand and help oversee the University’s central marketing campaigns. We’re looking for a project manager that will join us in shepherding projects through the creative process, production, and delivery.

This position operates independently using discretion, creativity, and judgement to manage projects from concept to delivery to meet client’s needs. This position may plan and design the marketing communication, advertising, educational, and promotional materials and courses of action to promote or sell products, services, or to communicate program initiatives or inform the public or internal entities. The Marketing and Communications Project Manager will typically see at least 200 projects per year with varying degrees of complexity and budgets. Demonstrated experience managing projects independently and also as part of an integrated team is a must.

You will join a culture that is fueled by the need to create, developing work that is purpose-driven and meaningful. This is an opportunity to take ownership of your work, live in one of America’s best college towns, and have the life/work balance to actually get out and enjoy it.

Required Job Qualifications

  • Bachelor of Science/Arts degree from an accredited institution of higher education in marketing, communications, public relations, or a related field with a minimum of two years’ experience OR
  • Bachelor of Science/Arts degree from an accredited institution of higher education in an unrelated field with a minimum of five years’ direct experience working in a collaborative creative team environment such as an ad agency, in-house creative team, or design firm.
  • Demonstrated project management experience.
  • Working knowledge of offset/digital printing production and pre-flight processes, and experience writing printing specifications.

Preferred Job Qualifications

  • Experience working with established and evolving brands and graphic standards.
  • Demonstrated experience meeting deadlines and managing budgets for projects across all media (digital, print, environmental, collateral, etc.)
  • Experience working in higher education, especially in the communications and/or marketing fields.
  • Strong organizational, analytical, and project management skills from design conception through delivery and invoicing.
  • Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.)
  • Demonstrated proficiency using Microsoft Office (Word, Excel, Powerpoint, Outlook calendaring, Outlook e-mail, etc.)
  • Demonstrated experience cultivating client relations and providing outstanding customer service.
  • Strong writing, editing, and speaking skills, including presentations to clients.
  • Ability to work in a fast-paced, dynamic environment with competing deadlines and resources.
  • Working knowledge of social media platforms and best practices.
  • Ability to manage and motivate members of a team.
  • A strong awareness of social, cultural, and design trends.
  • Experience managing vendor relationships.
  • Above average attention to detail and accuracy.
  • Experience providing high-level customer service to diverse populations.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Project Management Duty/Responsibility

  • Establish collaborative lead role on projects; serve as a resource to advise and guide clients to compliance of University brand standards; and educate clients on effective creative and production options.
  • Manage the production of projects by establishing schedules; developing scope of work documents for team members; and managing vendor relationships.
  • Based on knowledge of the print industry, draft precise offset/digital printing specifications for vendors to ensure accurate, timely, competitively-priced, and high quality productions of projects and negotiate with vendors when errors occur. Review bid submissions to ensure price accurately reflects project specifications.
  • Using best practices and knowledge of print production, brainstorm with creatives and vendors on most cost-effective way to produce a given project.
  • Collaborate with Creative Services traffic manager to balance incoming project requests with available office resources, partner needs, and University priorities; strategize and develop solutions to challenges as they arise.
  • Recommend methods and strategies to improve or streamline procedures and processes; recommend strategies to enhance the unit’s financial outlook; and recommend technology and equipment improvements as they arise.
  • Conduct cursory pre-flight checks on incoming client design files to ensure trouble-free offset/digital print production.
  • Edit, review, and comment on communications projects so they adhere to CSU and/or Associated Press writing guidelines.
  • Collaborate with mail house and campus partner(s) to manage mail distribution, when needed; identify constituent mailing lists when needed; serve as a resource to ensure print collateral meets USPS mailing guidelines; and work through any logistic issues.
  • Collaborate with other work units within the Division of External Relations (Public Relations, Web Communications, Social Media, Video) on press releases, informational campaigns, University-wide events/initiatives, and other official communications.
  • Other duties as assigned.

Percentage Of Time 65 Job Duty Category Marketing Consultant Duty/Responsibility

  • Manage a portfolio of campus partner relationships.
  • Maintain and exercise professional expertise of communication media and methods. Develop communication formats and concepts once the audience, style and tone of the project is determined.
  • Serve as a resource and single point of contact for developing and executing strategic communications solutions that help clients achieve their goals and objectives.
  • Facilitate client work sessions and brainstorms to unearth new insights and build consensus amongst working teams.
  • Maintain and exercise professional expertise of communication media and methods to proactively provide solutions to campus partners that meet the aesthetics and marketing communications goals of the project.
  • Research and identify industry insights and develop communications strategies. Work with the creative team to deliver marketing communications built on these strategies to extend the University brand through its colleges, programs, and units in a way that delivers enrollment, fundraising, and awareness growth.
  • Maintain integrity of the University brand and champion its growth and significance among key internal constituents.
  • Represent your ideas or the team’s ideas and present them to others.
  • Attend communications team meetings.
  • Other duties as assigned.

Percentage Of Time 25 Job Duty Category Administration Duty/Responsibility

  • Attend applicable committee and team meetings.
  • Initiate purchasing documents in accordance with University procurement regulations.
  • Review costs and process contracts and invoices in accordance with University procurement regulations.
  • Oversee client billing and invoicing.
  • Maintain detailed records of project status and tracking. Ensure job tickets contain accurate information and costs.
  • Continually contribute and actively participate in the cost recovery responsibility of the work unit, as well as, contribute to the fiscal goals of both Creative Services and the Division of External Relations.
  • Other duties as assigned.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

Please complete the online application and upload a cover letter and resume. Please provide at least three professional references within your application. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Colleen Rodriguez,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Executive Director of Human Resources and Equal Opportunity, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.