Research Finance Administrator

Japan (JP)
26 Sep 2017
End of advertisement period
26 Nov 2017
Contract Type
Fixed Term
Full Time

Okinawa Institute of Science and Technology
Research Finance Administrator 

The Okinawa Institute of Science and Technology Graduate University (OIST; see is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan. The university is located on 85 hectares of protected forestland overlooking beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding (OIST campus video tour). There are no academic departments, which facilitates multidisciplinary research. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration. English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST rapidly is gaining recognition in the worldwide academic community as a model for excellence in education and research.

Position summary:
The Dean of Research is responsible for overseeing the distribution of core research funding at OIST. She also manages the Research Support Division, which provides technical expertise and common equipment. The Research Finance Administrator reports to the Research Finance Manager who supports the Dean of Research for all budgetary and financial matters including organization of the Resource Allocation Committee (RAC), budget planning, budget request to the government, allocation, monitoring, revision and reporting of budget. There will be additional responsibilities as OIST grows and further develops budgeting processes.

Research Finance Administrator
Research Support Division
Dean of Research Office

Working Location:
1919-1 Tancha, Onna-son, Okinawa, Japan 904-0495

1.    Make monthly budget execution Dash Board and report to the Dean of Research and Research Finance Manager with his/her professional analysis
2.    Coordinate the annual research budget allocation
3.    Work as a liaison for research units and research support sections for budgetary matters
4.    Monitor the progress of research equipment purchases and hiring requests
5.    Preparation of Budget request materials to the government in Japanese
6.    Draft rules and workflows for new budgetary activities to be implemented
7.    Secretariat of the Resource Allocation Committee
8.    Other administrative tasks of the team

Full-time, fixed term appointment for 2 years. Contract initially with 3 month probationary period (inclusive). This contract may be renewed.   

Starting Date:
As early as possible

Application Due Date:
Applications will be accepted until June 30, 2017.

Application Address:
Please submit all required application materials by email to:
(Please replace # with @ before using this email address)

Or send documents via post mail to: 
Recruiting Team, HR Management Section
Okinawa Institute of Science and Technology Graduate University
1919-1, Onna, Onna-son, Okinawa 904-0495, Japan