Donor Relations Coordinator for Regional Development

Colorado State University
Fort Collins, Colorado, United States
20 Sep 2017
End of advertisement period
18 Oct 2017
Contract Type
Full Time

Description of Work Unit

This is the best time to join Colorado State University. Over the past eight years, CSU has consistently surpassed fundraising records, doubled alumni participation in philanthropy, and closed two of the largest gifts in the university’s history. Soon after exceeding its first campaign goal of $500 million in 2012, CSU embarked on a much more ambitious path: The $1 billion “State Your Purpose – The Campaign for Colorado State University.” To date, CSU has raised more than $760 million, and with three years remaining in the campaign, yet another fundraising record will be set.

Under the leadership of CSU President Tony Frank, campus support for the Division of University Advancement has increased significantly. Faculty engagement in development is at an all-time high and cross-disciplinary fundraising models are emerging across the university. This makes the role and function of University Advancement-Development all the more critical as CSU continues on its path of fundraising excellence.

Division of University Advancement is integral to achieving and sustaining institutional excellence through fundraising and engagement efforts. The Division has one of the leading development teams in the country and places a strong emphasis on professional and personal growth for its employees, including educational opportunities, onboarding and mentoring programs.

Fort Collins is known as “The Choice City” because of its proximity to the beautiful Rocky Mountains, excellent schools, 300+ days of sunshine yearly, thriving arts scene, eclectic shops and restaurants, and miles of walking and biking paths.

The Office of University Advancement Development at Colorado State University System seeks a full-time Donor Relations Coordinator to serve the Regional Development Team. We are seeking a successful individual who has a proven track record with a collaborative approach and our vision is to build one of the nation’s premier advancement teams that will engage philanthropists to support the mission of the team. The ideal candidate will be a consummate professional and will thrive in a fast-paced campaign, metrics/results-driven fundraising environment. The candidate will have a strong work ethic and a successful track record of building and growing a communications program and a demonstrated ability to work collaboratively with colleagues, faculty and community partners.

Position Summary

The Donor Relations Coordinator for Regional Development serves as a university ambassador to develop relationships and connect constituents throughout the country. The DR Coordinator will set up donor/prospect meetings, create briefs and handle necessary follow up. The DR Coordinator will assist the Executive Director of Regional Development in a wide-range of fundraising responsibilities as well as the other regional directors on the team.

The position will be located in Fort Collins, Colorado and will report to the Executive Director of Regional Development.

Required Job Qualifications

  • Bachelor’s degree in liberal arts, business, communications, marketing, or related field
  • Minimum 1 year project/office management role
  • Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

Preferred Job Qualifications

  • Knowledge of Higher Education.
  • Demonstrates initiative, good judgment, confidentiality, and discretion while maintaining confidential files and records, as well as in communication with colleagues and constituents.
  • Demonstrated knowledge of and relevant ability with, culturally diverse communities among potential target and constituent populations.
  • Problem solver; possess the ability to anticipate and address upcoming assignments and solve potential road blocks or problems.
  • Demonstrates strong written communication skills.
  • Demonstrates strong organizational skills, experience tracking multiple projects.
  • Experience with development databases, such as Advance.
  • Be willing and able to work irregular hours, including weekends.

Diversity Statement

  • Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Donor Management Duty/Responsibility

  • Coordinate and set up donor/prospect meetings, create briefs and handle necessary follow up.
  • Implement a complex system of donor identification, cultivation and solicitation.
  • Prepare and collect travel materials, including: prospect/donor information, giving history, college/unit collateral and token gifts.
  • Prepare, process and route all required gift forms for all gifts received by the Regional Development Team.
  • Manage stewardship and donor communication on behalf of the Regional Development Team.
  • Communicate, thank, and follow up with major gift prospects in a timely and professional manner, as needed.
  • Percentage Of Time 30 Job Duty Category Database Management Duty/Responsibility
  • Update and maintain the donor database for all Regional Development team activity (pipelines, proposals, contact reports, etc.).
  • Code event attendees, biographical updates, add new entities, code prospects and other data maintenance, as required.
  • Design and create reports for event invitation lists and regional outreach efforts.
  • Query database to compile weekly and monthly reports for the Regional Development Team, including: dollars raised, Denver Initiative information, pipeline details, proposals, individual effort, etc.

Percentage Of Time 20 Job Duty Category Administrative/Meeting Coordination Duty/Responsibility

  • Oversee all planning and logistics for meetings with the Regional Development Team, prepare agendas, briefs and back up materials, take notes, communicate and track action items on an ongoing basis
  • Orchestrate and plan own scope of work and project detail to meet deadlines
  • Prepare presentations (PowerPoint, Prezi) and reports for internal and external meetings.
  • Create, write, design and edit written communications including: email blasts, thank you letters, proposals, and impact reports.
  • Handle scanning of documents for electronic record keeping, routing and tracking of documents for signatures (internal travel, CSU Foundation forms, etc.), shredding and filing.
  • Design, order and manage give-away material supply used by Regional Development staff.
  • Provide direct administrative support for Executive Director of Regional Development, as needed.
  • Serve as liaison between Regional Development team and all college/unit partners across campus, providing exemplary support and customer service at all times.

Percentage Of Time 20 Job Duty Category Accounting and Travel Duty/Responsibility

  • Coordinate trips for Regional Development Team. Assist with appointment setting and arranging all meeting, travel details and other related materials/gifts.
  • Initiate travel reimbursements, official function procedures (receipts) and internal purchase orders with appropriate colleagues.

Percentage Of Time 10 Job Duty Category Events Duty/Responsibility

  • Work with Regional Development Team to define purpose for regional events, establish invitation parameters and act as a liaison with University Events for events hosted by
  • Regional Development Gifts and track expenses and subsequent giving by attendees.
  • Provide attendee lists for all local and regional events to Regional Directors.
  • Approve all design, writing and communications from Regional Development.
  • Coordinate attendance at university events for out of state visitors (football games, 1870 dinner, alumni functions, etc.).
  • Coordinate donor information with key division and university administrators.

Percentage Of Time 10 Job Duty Category Special Projects Duty/Responsibility

  • Other special projects and duties assigned by the Executive Director of Development of Regional Development and Assistant Vice President for Development.
  • Willingness to work irregular hours including weekends.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

Applications will be accepted until the position is filled, but for full consideration all materials must be received by 11:59 pm on September 24, 2017. Prospective candidates should submit materials consisting of (1) a letter of interest responding to each of the qualifications; (2) resume; and (3) addresses and telephone numbers of three individuals, one of whom is/was an immediate supervisor, who has firsthand knowledge of applicant’s professional abilities. Please demonstrate in your cover letter and resume any and all of the preferred qualifications that you meet. References will not be contacted without prior notification of candidates.

A $2,500 moving allowance may be negotiated at the time of hire.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

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EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Executive Director of Human Resources and Equal Opportunity, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.