Business and Office Operations Coordinator

Colorado State University
Fort Collins, Colorado, United States
09 Sep 2017
End of advertisement period
07 Oct 2017
Contract Type
Full Time

Description of Work Unit

The Institute for the Built Environment (IBE) is housed within the College of Health and Human Sciences at Colorado State University (CSU). IBE is an interdisciplinary group of faculty, students and staff who focus on sustainability and quality of the built environment. The Manager of Business & Office Operations manages day to day tasks related to the management, coordination and keeping of office business and office operations for the institute.

Position Summary

The Business and Office Operations Coordinator within the Institute for the Built Environment at CSU manages day to day tasks related to the management, coordination and keeping of office business and office operations for the institute. This position is a part-time, 12-month position that reports to the Associate Director of the Institute.

The successful applicant will have a strong work ethic, a willingness to serve in a broad variety of roles as needed, and be dedicated to the mission of Colorado State University, the College of Health and Human Sciences, and the Institute for the Built Environment.

Required Job Qualifications

Bachelor’s degree in a related field (e.g. business administration, non-profit administration, accounting, etc.)

3+ years professional experience in related field

Demonstrated bookkeeping / accounting skills

Evidence of organization and administration skills

Proficiency in Microsoft Office suite

Preferred Job Qualifications

Database management

Prior experience with CSU administrative systems (e.g. Kuali, eThority, Vista, etc.)

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Management Duty/Responsibility

  • Assist IBE directors and project managers with developing, processing and managing contracts
  • Manage program administration (e.g. instructor contracts, CSU Online Plus interface) for continuing education courses
  • Manage internal accounting for IBE including quarterly budget to actual reports
  • Prepare monthly financial status reports
  • Track and follow up on accounts receivable
  • Process travel vouchers, deposits, employee reimbursements, PCard transactions, hiring administration for students and staff, and perform salary allocations
  • Develop and administer feedback and evaluations for outreach education and project work
  • Manage internal staff review process and logistics
  • Oversee management of IBE contacts database
  • Coordinate response teams for completing grant applications (project by project basis)
  • Focus on continuous improvement of IBE operational efficiencies

Percentage Of Time 75 Job Duty Category Supervision Duty/Responsibility

  • Supervise work study student assistant(s) performing administrative and project support

Percentage Of Time 15 Job Duty Category Outreach Duty/Responsibility

  • Provide logistical support for IBE events
  • Assist in proposal development, including managing contributors
  • Serve as a point of contact for exploration and filtering new IBE opportunities.
  • Provide marketing support including coordinating and distributing quarterly newsletter, content updates for website and social media coordination

Percentage Of Time 10

Application Details

Special Instructions to Applicants

To apply, please submit a cover letter addressing the qualifications for the position and a current résumé directly to this posting.

References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Brian Dunbar,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.