Associate Director of HDS Facilities
Description of Work Unit
Housing & Dining Services (HDS) works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.
WORKING AT CSU
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The Associate Director, Housing and Dining Facilities functions as a Senior Level Manager reporting to the Director of Housing Facilities and will serve as Director when needed. The Associate Director of Facilities shares the responsibility for the overall delivery of all services performed by HD Facilities. This position will require strong leadership skills, interpersonal skills, and excellent communication abilities. The Associate Director will be responsible for establishing the strategic direction, and long range plans for capital improvements and capital projects. Accordingly the Associate Director will be responsible for the overall management of all major and minor construction, all project related tasks, and the management and coordination for all Housing and Dining projects. This position will work collaboratively with HDS customers, contractors, and other CSU departments in order to meet customer needs and goals.
The Associate Director will exercise management responsibilities over Housing and Dining Facility Planning, Project Management, Capital Projects, Small Projects, and Access Control. This will include the administration, oversight, management and fiscal accountability for all related personnel and activities, and will assure compliance with all CSU requirements. The position will develop and utilize construction and building standards for Housing and Dining Services in an effort to execute projects expediently and with cost efficiency, and with consistency. This position will play an integral role in determining future projects within HDS since the position will also develop and maintain an accurate deferred maintenance database and facility condition index file.
The Associate Director will be responsible for the strategic development and management of the HD Facilities Access Control department. The position will work closely with associated CSU departments in order to integrate, develop, and parallel, HDS access policies, processes, procedures, and technologies, making sure these are aligned with the greater CSU campus.
Required Job Qualifications
- Bachelor’s Degree in Public Administration, Business, Project/Construction Management, Sciences, Liberal Arts, or closely related field.
- Five years of progressive experience in the management of residential or commercial facility; ability to manage all aspects of a living learning facility and responsibility in managing and working within trades.
- Three years of managing, supervising medium to large capital projects and/or renovation projects
- Five years of direct management of staff with demonstrated ability to manage personnel, budgets, oversee daily operations, and varied specialized projects.
Preferred Job Qualifications
- Advanced Degree and/or Certification in Project Management
- Experience within higher education
- Demonstrated knowledge of sustainable practices and processes
- Facilitation and conflict resolution skills
- Demonstrates strong computer skills, proficiently in Word, Excel, PowerPoint and Acrobat, and building operations software.
- Understanding of “Learning Organization” and application of such.
- Demonstrates an understanding of maintenance methodologies and scheduling of planned work.
- Strong organizational skills with the ability to implement programs relating to long term solutions and strategies in addressing deferred maintenance concerns.
Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.
Job Duty Category Strategic Planning Duty/Responsibility
- Plan and develop strategic initiatives to develop, modernize and renovate campus housing facilities and sites from a global perspective. This process requires detailed scope development as most projects are unique in nature necessitating an understanding and ability to use a variety of mechanisms to achieve goal oriented results. The work involves new construction, minor and major buildings renovations, site improvements, life and safety systems, utility infrastructure, and life cycle replacements of building elements. Develop long term plans for access control projects; interfacing with CSU for long term solutions and direction.
Percentage Of Time 20% Job Duty Category Project Management Duty/Responsibility
- Coordinate, guide and direct the work of external design teams and consultants in a variety of disciplines to design, complete, and document all projects for HDS. Manage both internal and external workers and staff. Develop and refine scopes, site development and interaction, utility systems and also requires detailed knowledge to drive decisions regarding building systems such as – mechanical/HVAC, digital controls, electrical, plumbing, communication, elevators, fire and life safety, etc.
Percentage Of Time 30% Job Duty Category Problem Solving Duty/Responsibility
- Develops HD Facilities plan and methodology for cost effective management of projects and access control by reviewing best practices of peer universities or industry standards. Further develops process and methods for project submittal process for HDS and establishing master project workload document. Develops process for facility assessments; subsequently, which needs are added to the deferred maintenance data, or addressed in the immediate. Considers solutions for competing resources; uses best practice methods to achieve success with limited resources.
Percentage Of Time 20% Job Duty Category Management Duty/Responsibility
- Responsible for all daily managerial duties to direct reports. This will include the professional development of employees by delegating assignments, providing training opportunities, and comparing their job performance against their performance plan/expectations. The AD position is a leadership role and therefore will mentor Assistant Directors, and other staff, in the development and review of programs to address overall performance.
- Prepares and reviews performance management plans for respective employees.
- This position will consult with the Director and Assistant Directors to ensure staff is keeping current with technology and maintenance methodology, as well as project performance and stakeholder communications.
- Advocate for safety in the workplace. Provide safe work practices and provide training and resources to help staff perform work in a safe manner.
- Consults on personnel actions; hiring, compensation, performance related issues. Provides guidance and direction for staffing and planning.
- Approves personnel documents and timekeeping. Approves leave and maintains accurate timekeeping processes according to CSU. Follows all CSU policy and process for worker’s comp, Return to Work Program.
Percentage Of Time 20% Job Duty Category Financial/Budget Duty/Responsibility
- As a Senior Manager this position provides vision and direction to the Director of Housing Facilities in order to develop tactical and long range strategic initiatives. Coordinates HDS plans and projects through collaborative dialogue with Facilities Management and other University departments in the realm of facility and campus planning. Regularly represents the department at administrative and external work sessions and design groups. Assists in the preparation of $17M+ area budget.
- Further duties will include analyses of budget resources to accomplish program objectives and adjust for seasonal and/or emergency requirements and develop cost opinions and budget recommendations for project requests, repairs and replacement work.
- Review and approve purchases, requisitions, and other documents in the University financial system and prepare and present subsequent budgetary reports.
Percentage Of Time 10%
Special Instructions to Applicants
For full consideration, applications must be received on or before 9/24/2017 at 11:59 pm (MST). A resume and cover letter addressing all job qualifications, as well as names, addresses, and telephone numbers of three professional references will be required to complete an application.
References will not be contacted without prior notification of candidates.
Conditions of Employment
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