Administrative Assistant

Sippy Downs, Australia
04 Sep 2017
End of advertisement period
15 Oct 2017
Contract Type
Full Time

Role Statement

Salary Level: Classification Level 4 (Salary range A$59,452 to A$62,525 gross per annum plus up to 17% employer superannuation contributions)

Appointment: Full-time, ongoing

USC Vision

USC will be a university of international standing, a driver of capacity building in the Sunshine Coast and broader region, and an unsurpassed community asset.

University Strategic Goals

The University will be:

  1. A comprehensive university of 20,000 students by 2020;
  2. Positioned in the global tertiary education community as a top-100 university under 50 years of age; and
  3. A primary engine of capacity building in the broader Sunshine Coast region, from Brisbane to the Fraser Coast.

Overview of the Faculty of Arts, Business and Law

The Faculty of Arts, Business and Law consists of the School of Business, the School of Communication and Creative Industries, the School of Law and the School of Social Sciences. It has five research centres; the Sustainability Research Centre, Forest Industries Research Centre, Centre for Human Factors and Sociotechnical Systems, Tropical Forests and People and the Timber Durability and Design Life Research Centre along with a number of smaller research concentrations. A broad and vibrant research environment spans the Faculty across multiple disciplines with a focus on making a real difference to our communities, from local to global. The Faculty’s Research Enterprise team supports the Faculty in its research goals.

Overview of the Role

Under the general direction of the Research Administration Coordinator, the incumbent undertakes a range of general administrative tasks in support of Faculty research undertaken within Schools, including assisting with aspects of HDR administration.

This role has a strong customer service focus, providing project and administration support to facilitate research outcomes for the Faculty and University. The role responds professionally to enquiries from academics and HDR  and is responsible for resolving or appropriately escalating those issues for resolution. Duties will include supporting Faculty based HDR activities including organisation of confirmation and thesis examination events, assisting with the management of the HDR funding scheme, managing the HDR email account and acting as a key point of contact for general enquiries. Another function of this role is to assist in planning and organising research specific promotional and development activities and events within the Faculty. 

Another key function of this role is to assist in the administration of the Faculty Research Growth Scheme; processing applications and final reports, maintaining records, responding and resolving queries and providing advice on project accounts and reports on grant information.

The successful candidate will hold a relevant degree or an equivalent combination of experience and education. The person will have excellent communication skills (both written and verbal) including the ability to assist in the delivery of presentations to wide ranging audiences. The role also requires strong client service and organisational skills, with an ability to prioritise and meet deadlines, and to use initiative and be flexible and responsive in a very busy and time-sensitive environment. It is also essential that applicants possess sound computer literacy skills, as well as experience coordinating projects across a range of stakeholders.

Additionally, in accordance with the University’s Staff Code of Conduct – Governing Policy, all staff are expected to display professional behaviour, communicate respectfully, and perform their duties responsibly.

A role statement is not intended to limit the scope of a role but to highlight the key aspects of the role. The requirements of the role may be altered in order to meet the changing operational needs of the University.

Contact for Further Information

Ms Tina Boss

Research Administration Coordinator

Faculty of Arts, Business and Law

Telephone: 5459 4632


Closing Date

Midnight, Friday 15 September 2017

To Apply

All applicants MUST provide both a statement of claims and resume/curriculum vitae. 

Information regarding how to prepare your application and write an effective statement of claims is available on our website information for applicants

As part of your role, you may be required to travel to any one of USC's locations.

To apply please click the Apply button at top of screen.

USC values diversity, enables access and promotes inclusion.

USC strongly encourages applications from Aboriginal and Torres Strait Islander people.