Fiscal and Budget Coordinator

Colorado State University
Fort Collins, Colorado, United States
20 Aug 2017
End of advertisement period
17 Sep 2017
Contract Type
Full Time

Description of Work Unit

The Institute for Learning and Teaching supports faculty, students, and staff in their efforts to enhance learning and teaching within the Colorado State University community. The Institute works to achieve its mission by providing direct support to faculty and students in a number of specific programmatic areas and by supporting collaboration across programs within the divisions of Academic Affairs, Student Affairs, and Enrollment and Access. Direct support for faculty, staff, and graduate student instructors is provided through programs that strengthen professional development in areas related to learning and teaching, scholarly inquiry into learning and teaching, course design and development, and the University’s instructional technology infrastructure. Direct support for students is provided through learning programs and communities; engagement in undergraduate research and artistry; preparation for graduate and professional schools; academic and co-curricular engagement with communities beyond the University; orientation, transitions, and retention; and effective use of learning technologies. The Institute has an annual budget of approximately $2 million. To learn more about TILT, visit

Position Summary

This is a full-time position, and the successful candidate will manage TILT’s accounts, budget construction, and all other aspects of TILT budgets. S/he will allocate funds to TILT’s units based on programmatic need, TILT’s mission, and availability of financial resources. S/he will plan, develop, allocate, and manage TILT’s overall budget and its units’ individual budgets, providing oversight for TILT’s accounts. S/he will manage TILT’s financial resources to ensure that TILT can meet its fringe liability without compromising TILT programs and will develop methods for tracking and managing fringe liability, including long-term plans to better align the scope of fringe liability with TILT’s overall budget. S/he will provide strategic advice to TILT’s Executive Director and unit Directors on using TILT’s financial resources to best achieve its mission and support CSU’s Student Success priorities. S/he will serve on TILT’s Strategic Planning Team and will prepare analytical reports, presentations, and other guiding materials for TILT’s Directors and Executive Director to 1.) assess the effectiveness of funding allocations; 2.) develop approaches to using funds as effectively as possible to pursue unit goals; and 3.) illustrate to TILT stakeholders in and outside CSU the return on investment generated from monies provided to TILT by both CSU and external sources. The Fiscal and Budget Coordinator will manage TILT’s multiple, and fluctuating, income streams, which include funds from CSU’s central administration, the Division of Continuing Education (DCE), and external foundations, granting agencies, and donors and will collaborate with TILT’s Executive Director to ensure that TILT fulfills its mission effectively within its budget, even when DCE and grant/donor funding change unexpectedly. The Fiscal and Budget Coordinator will collaborate with unit directors to manage various financial issues, e.g., administering need-based work-study student wages to ensure that TILT is able to maintain its extensive peer learning programs. S/he will oversee communication about fiscal matters with external stakeholders, including foundations, granting agencies, industry partners, and others. As part of this work, s/he will manage internal and external financial reporting. S/he will produce accurate budget projections that account for potential changes in TILT’s income streams and plans for meeting its fringe obligations. Further, the Fiscal and Budget Coordinator will advise the Director of the University Testing Center (UTC), a unit that reports to TILT’s Executive Director, on budgetary and business planning to assist UTC in generating sufficient income to cover its expenses and, ideally, to provide the University with an additional income stream. The Fiscal and Budget Coordinator will develop and implement TILT financial policies and procedures to ensure that TILT complies with federal, state, CSU, and external funders’ and donors’ and other relevant entities’ requirements. S/he will administer financial commitments to and from TILT and will reconcile TILT’s accounts and provide regular budget reports, projections, and forecasts. In addition, the Fiscal and Budget Coordinator will work with TILT’s Operations Manager to handle some travel procedures for TILT staff and will report to TILT’s Executive Director.

Required Job Qualifications

  • Master’s degree in a relevant business administration field, namely finance or accounting, from an accredited college or university or Bachelor’s degree in a relevant business administration field, namely finance or accounting, from an accredited college or university, plus five years’ experience in such a field
  • At least three years’ demonstrated professional accounting experience
  • Experience managing varied and complex financial systems
  • Demonstrated capacity to complete multiple projects effectively, efficiently, and on deadline, including the ability to conceptualize and complete long-term projects and to prioritize among various tasks
  • Excellent written and verbal communication skills

Preferred Job Qualifications

  • Experience working with budgets and budget construction at CSU
  • Demonstrated capacity to take initiative to support unit and institutional missions
  • Demonstrated experience working collaboratively
  • Demonstrated success working effectively with people in various institutional roles, at differing institutional levels, and with various personality types
  • Experience supporting grant proposal submission and grant administration
  • Experience working with travel reimbursement at CSU
  • Experience with CSU purchasing card policies, processes and procedures
  • Knowledge of higher education issues, policies, and procedures
  • Demonstrated ability to advance CSU’s and TILT’s commitment to creating a diverse and inclusive work environment
  • Experience and working knowledge of accounting and information systems including Kuali Financial System, HR Oracle, Microsoft Office suite and use of data mining tools

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Strategic financial planning and accounting Duty/Responsibility

Manage budget construction and all other aspects of TILT’s budget. Manage all TILT accounts. Manage TILT’s fringe liability and develop and implement plans for better aligning that liability with TILT’s overall budget. Prepare and present budget plans, projections, and analytical reports assessing the effectiveness of TILT’s allocations of financial resources. Consult with TILT’s Directors, Executive Director, and others to develop plans for allocating financial resources in ways best structured to enable TILT to pursue its mission and support CSU’s Student Success Initiatives. Advise UTC’s Director on budget and business planning. Develop reports for CSU and external stakeholders demonstrating return on investment from funding provided to TILT by illustrating how such funding supports the University’s Student Success goals. Manage communication on fiscal issues with external and internal stakeholders. Develop and implement TILT fiscal policies and procedures. Prepare monthly and annual budget reports, as well as budget projections and budget forecasts for specific projects as needed. Reconcile TILT accounts. Educate TILT staff regarding fiscal policies and procedures.

Percentage Of Time 75 Job Duty Category P Card allocation and approval, travel management Duty/Responsibility

Monitor purchasing card activity of Institute staff, insuring compliance with University policy and procedure. Allocate purchases to appropriate accounts and approve transactions. Manage some travel activities.

Percentage Of Time 20 Job Duty Category Other Duties Duty/Responsibility

Other Duties as Assigned

Percentage Of Time 5

Application Details

Special Instructions to Applicants

Please upload a cover letter that addresses the minimum and preferred qualifications, a resume and the name and contact information for three professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Barb Houser

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.