Purchasing Agent

Colorado State University
Fort Collins, Colorado, United States
20 Aug 2017
End of advertisement period
17 Sep 2017
Contract Type
Full Time

Description of Work Unit

The Office of Procurement Services provides leadership to Colorado State University in the procurement of goods and services by combining sound business controls with efficient and timely service. Procurement Services assists departments in obtaining the best value for every dollar while complying with applicable rules. Procurement Services manages general procurement and strategic sourcing, Kuali Shop Catalogs, Procurement Card (PCard), and the University’s Small Business Program. Colorado State University is one of the nation’s top public research universities and continues to be an institution on the rise. The key to our success is a combination of outstanding quality and commitment to excel in all we do. The Colorado State University main campus is located in Fort Collins, an award-winning city of about 155,000 residents located near the foothills of the Rocky Mountain Front Range. Easy access to hiking, skiing, water sports, rafting, fishing, and other outdoor sports make Fort Collins an ideal location for those looking for outdoor adventure and natural beauty.

Position Summary

This position exists to procure goods and services, and negotiate and manage contracts for the acquisition of goods, services and construction as required by Colorado State University, in accordance with University, state and federal rules, regulations, policies and procedures and under the delegated authority of the President of Colorado State University. Based on professional experience, knowledge, and using the highest ethical conduct, this position makes procurement decisions for the university community by clarifying requirements, investigating sources of supply, and interpreting and analyzing data and circumstances. This position provides procurement leadership to university departments by guiding them through the procurement process in order to obtain the best value for the university. Judgment is used in the adaptation and skilled application of guidelines to solve the full range of problems related to each procurement. This position specifically procures, negotiates, and manages contracts for construction related goods, services and projects, building maintenance goods and services and other commodities as directed, in accordance with state, federal, and university purchasing rules; State Buildings Division construction rules; fiscal rules and regulations; and resolve any issues which may arise during the procurement and contracting processes.

Required Job Qualifications

  • Bachelor’s degree in Business, Business Administration, Liberal Arts, Engineering, Sciences, or related field from an accredited college or university;
  • Must have at least three (3) years of experience as a dedicated enterprise-level procurement professional procuring goods and services for construction or construction related field;
  • Demonstrated skills in critical thinking and problem solving;
  • Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness;
  • Demonstrated excellent oral communication skills including excellent writing skills, and listening skills to accurately interpret what others are saying;
  • Be very detail oriented and have strong organizational and time management skills;
  • Must be able to meet critical deadlines;
  • Demonstrated ability to work collaboratively with individuals from a variety of backgrounds and all levels of personnel within the organization, including senior management;
  • Experience with an electronic purchasing system and ERP; and
  • Proficient in Microsoft Office suite.

Preferred Job Qualifications

  • Professional experience in a higher education procurement environment, preferably in a comprehensive research-intensive university setting;
  • Experience with the regulatory environment associated with a public nonprofit institution of higher education or other governmental entity;
  • Substantial experience working with high volume, high dollar transactions;
  • Experience with complex and/or technical procurements;
  • Experience with construction or construction related project management or procurement;
  • Experience with strategic sourcing;
  • Nationally recognized procurement certification such as C.P.M., CPPB, CPPO, CPSM or CPCM;
  • Experience with the Kuali Financial System and SciQuest.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Procurement Duty/Responsibility

This position specializes in the purchase of goods and services for construction projects and for university operations and maintenance of buildings, grounds, and utilities. Procures goods (between $5,000 and $10,000) and services (between $5,000 and $25,000). Uses professional judgment to determine if competition is required. Procures goods (over $10,000) and services (over $25,000) on a competitive basis by compiling and refining solicitation specifications, researching and identifying potential sources and preparing appropriate solicitation documents. Guides campus departments through procurement procedures. Collaborates with campus departments on defining performance measures and award criteria. Interprets and analyzes responses, communicates the results and collaborates with the department on selecting awarded supplier(s) and awards the contract. Guides and assures the integrity of all aspects of the procurement process by researching and developing solicitation documents in collaboration with the requesting department(s). Interprets, explains, enforces, clarifies, counsels, and advocates appropriate courses of action, and advises the evaluation committee of options and consequences by employing the Colorado State University Procurement Rules, University Fiscal Rules and Procedures, State of Colorado Building Rules, Federal Laws and additionally, and various policies/procedures of the University as guidelines. Coordinates with Contracting Services to negotiate, create and/or amend, contracts with suppliers by interpreting the position of the University and State of Colorado on specific terms, nullifying unacceptable terms, proposing alternative terms, and/or writing amendments. Utilizes professional judgment in the adaptation and skilled application of guidelines to solve the full range of challenges related to the assignment. Anticipates, analyzes and manages the impact and consequences of decisions.

Percentage Of Time 35 Job Duty Category Methodology of Procurement Duty/Responsibility

Independently determines the most appropriate method of acquiring goods and/or services by examining and evaluating the unique elements of each request: including estimating the value, determining delivery requirements, and researching sources of supply. Accesses and employs the on-line computerized purchasing system and multiple software packages (Word, Excel, Access, PowerPoint) as tools in the procurement process.

Percentage Of Time 30 Job Duty Category Customer Service Duty/Responsibility

Develops and professionally manages effective relationships with suppliers and internal departments. Represents Procurement Services in meetings and/or committees with suppliers, government agencies, professional associations and other organizations. Disseminates professional purchasing advice to departments and suppliers by interpreting University rules, policies, procedures, and processes; federal regulations; and state statutes. Provides proactive procurement consulting to campus departments as needed. Independently develops, implements and administers state and university contract, agreements, and awards.

Percentage Of Time 15 Job Duty Category Mediation Duty/Responsibility

Resolves contract or purchase order conflicts with reference to quality and/or payment discrepancies by using proven, as well as, unique and novel approaches to interpret contract terms and conditions.

Percentage Of Time 10 Job Duty Category Methodology of Sole Source Duty/Responsibility

Makes independent judgments of sole source procurements by evaluating and determining the validity of the requestor’s documentation. Assures that the university obtains the best value by negotiating with suppliers. Formulates cost/price analysis based on professional purchasing experience and knowledge.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, email addresses, and telephone numbers of three professional references. References will not be contacted without prior notification of candidates. If you have any questions, please contact Kristine Horejsi, Administrative Support, at kristine.horejsi@colostate.edu or (970) 491-5105.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Kristine Horejsi, kristine.horejsi@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.