Fiscal Assistant Manager

Colorado State University
Fort Collins, Colorado, United States
06 Aug 2017
End of advertisement period
03 Sep 2017
Contract Type
Full Time

Description of Work Unit

The School of Global Environmental Sustainability is an umbrella organization that encompasses all environmental education and research at the university. The School positions CSU to address the multiple challenges to global sustainability through broad-based research, curricular, and outreach initiatives. Areas of emphasis include food security, poverty, inequality, water management strategies and desertification, globalization, industrial ecology, sustainable engineering, population growth, and urbanization

Position Summary

The Fiscal Assistant Manager (FAM) is a part-time position with the School of Global Environmental Sustainability. It will assist with budgeting, staff and student employment and general operations. The FAS will report to the Schools Fiscal and Operations Manager, who serves as a team leader for the budget and operations to track expenditures, funds transfers, revenue and other budget activities. The FAS will be responsible for budget reconciliations, monthly and annual budget reports for the Director, as well as various School research programs.

Required Job Qualifications

  • Bachelor’s degree plus a minimum of 2 years professional financial and operations experience.

Preferred Job Qualifications

  • Experience working with sponsored projects and tracking expenses
  • Familiarity with human resource guidelines and procedures
  • Experience working in a higher education environment
  • Experience preparing monthly and annual budget reports
  • Experience working with an HR system for permanent and part-time staff/students
  • Experience with a travel program and working with travel agent
  • Experience working with multiple levels of customers (i.e. from Vice Presidents, Faculty, Staff and Students)

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Project Managment Duty/Responsibility

  • Management of a diverse research funding portfolio, including federal, state, local government, foreign government, private sector, and non-profit agency grant, contract, and cooperative agreement funding. Make day-to-day project expenditure decisions, based on a familiarity with project objectives and available funding, consulting with the project PI as needed
    • Interact with program managers, contracting staff, and scientific leadership at external funding agencies (federal, state, local, international, and private sector) to address questions and resolve problems related to project staffing, budget categories, contracting issues, project status updates, requests for project extension or supplemental funding, and project reporting.
  • Work with scientists and administrators from other U.S. and international institutions to coordinate joint research efforts. Lead planning for complex, international research field deployments. Research and find solutions to institutional or governmental hurdles (e.g., international equipment transport and customs requirements) that might otherwise prevent or impede successful accomplishment of research objectives.
  • Work with CSU Development staff and investigators to plan and manage research projects funded through department, college, and university development efforts.
  • Interpret and apply principles, rules, regulations, policies, precedents or other guidelines specific to the assigned research project(s) and its sponsor to resolve problems, answer questions and provide information and advice on technical or administrative project issues.

Percentage Of Time 45 Job Duty Category Financial Management Duty/Responsibility

  • Manage all aspects of financial management including initial proposal, contracting, budgeting, final invoice preparation, and account closing.
  • Coordinate travel for all project accounts, event participants and School staff.
  • Arrange special pay for all accounts including payroll, honoraria, and supplemental pay.
  • Perform fund management functions including monitoring expenses andaccount balances.
  • Authorize expenditures, verify propriety of expenditures primarily on client sponsored (i.e., grants and contracts) accounts.
  • Prepare Budget Change Requests, Electronic Journal Entry Corrections, and Payroll Adjustment forms to correct keying errors, funding errors made at departmental level and corrections to accounts that have closed or will be closing
  • Generate and distribute financial reports to Director, Fiscal Manager, faculty, and research managers and advise on issues that require their attention.

Percentage Of Time 45 Job Duty Category Project Support Duty/Responsibility

  • Process purchasing documents, PCARD transactions, travel documents and hourly payroll data.
  • Serve as resource to faculty, staff, and students for interpretation of the University’s purchasing policies and procedures.
  • Assist faculty, staff, and students with any problems associated with transactions as needed.
  • Assist the Fiscal Manager in development/implementation of better business and accounting practices.
  • Attend office, department, and University meetings for the purpose of assimilating and distributing information regarding new policies, procedures, technologies and regulations.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with the required and preferred qualifications of the position, a current resume, and the names, addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact Laura Shaver,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.