Assistant Athletics Director / Development

Colorado State University
Fort Collins, Colorado, United States
25 Jul 2017
End of advertisement period
22 Aug 2017
Academic Discipline
Life sciences, Sport Science
Contract Type
Full Time

Description of Work Unit

The Colorado State University Department of Athletics sponsors 16 men’s and women’s intercollegiate sports and competes as a member of the NCAA Division I-FBS and the Mountain West Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at and

Position Summary

The Assistant Athletics Director for Development, in partnership with the Senior Associate Athletics Director and other development team members, is responsible for planning and executing a comprehensive strategy to grow, promote and optimize philanthropic support for the Department of Athletics. Some evening and weekend work and travel are required; attendance at out-of-town events required based on need and availability.

Required Job Qualifications

  • Bachelor’s degree required, preferably in Sports Administration/Management, Business, Marketing, Management, HPER, HES, Recreation, Education, Economics, Liberal Arts, Communications, Sociology or any other field, including the coaching profession, related to responsibilities and duties
  • Minimum of four years of full-time progressive, results-oriented professional experience in fund-raising/development/stewardship or related work experience
  • Ability to work autonomously, establish priorities and follow-up in a timely manner
  • Demonstrated skill in working independently and as part of a team to develop and achieve fundraising goals
  • Demonstrated ability to work successfully with internal and external constituencies
  • Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date
  • Attention to detail, organization, problem solving and decision making abilities and experience Ability to hire, lead and motivate a staff of highly qualified and specialized individuals
  • Excellent interpersonal, relationship-building and oral/written/electronic communication skills and the ability to effectively communicate with multiple audiences
  • Ability to prioritize projects and duties; assign responsibilities; multi-task; meet deadlines and deliver results
  • Ability and commitment to act responsibly and ethically within the parameters of institutional control
  • Commitment to conduct all activities in compliance with NCAA, Mountain West Conference and Colorado State University rules and regulations

Preferred Job Qualifications

  • Development or sales experience, including demonstrated experience and success with raising major gifts/revenue ($25,000 and above) as well as donor event planning experience
  • Demonstrated experience in conceptualizing, designing, managing and implementing dynamic, complex, multidisciplinary fundraising projects, with emphasis on major gifts/revenue generation
  • Previous experience in intercollegiate athletics
  • Proficiency in a variety of software products with strong computer skills and familiarity with spreadsheet and database systems preferred (e.g., Microsoft Word/Excel/Office/Access/ PowerPoint, Advance, Paciolan)
  • Work experience that demonstrates an understanding of deferred gifts and estate planning issues
  • Demonstrated track record of building donor/client relationships, working collaboratively and strategically, possessing a strong knowledge of principles, ethics and practices of successful fundraising/revenue generation
  • Good judgment, confidentiality and discretion in communicating with colleagues and constituents

Diversity Statement

Ability to work effectively with a culturally diverse community and advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category Donor Management, Fundraising and Prospect Cultivation Duty/Responsibility

  • Work with the Senior Associate Athletics Director for Development in planning and implementing a comprehensive strategic program to grow, promote and build relationships and generate support from alumni, friends, foundations and corporations
  • Assist with the creation and attaining of immediate and long-range budgets and fundraising goals and implement sound strategies to achieve those goals focused on growing private support for the athletics department
  • Promote major gift opportunities aligned with the priorities and strategic plan identified by the Department of Athletics and personally manage a principal/major gift donors/prospects portfolio of 75-90 for the purpose of developing major gift giving and providing private support to fund capital priorities and endowments
  • Assist in managing the Endowment and Legacy programs
  • Oversee the cultivation, stewardship and solicitation of your major gift prospects including researching, compiling and analyzing information pertaining to major giving potential and instituting strategy specific to each major gift prospect
  • Ensure that all gifts are processed according to CSU Foundation policy and that donors are appropriately recognized and stewarded
  • Facilitate relationships with donors, potential donors and University personnel by being accessible and knowledgeable; by providing accurate information; and by resolving problems, complaints, needs and questions in a timely, accurate and professional manner
  • Provide individual attention to specific donors with special circumstances and/or needs by use of good judgment and by tailoring information specifically applicable to the donor
  • Supervise the special events coordinator (dual report to CSU Events Director) – a team responsible for development event programs, Gift planning and the Denver development Coordinators

Percentage Of Time 55 Job Duty Category Database, Research and Program Management Duty/Responsibility

  • Research, compile and analyze information pertaining to major giving potential of donors by organizing data from electronic databases and communicating with departmental personnel and other contacts
  • Assist the Senior Associate Athletics Director and the major gift officers in the identification, cultivation, solicitation and stewardship of top level annual fund donors and major gift prospects
  • Maintain all donor records and coordinate the flow of information to on-campus constituents
  • Plan, implement and evaluate Legacy and Endowment programs, which represent top level annual fund donors to the student-athlete scholarship fund
  • Partner with CSU Advancement staff on planned giving prospects and gifts
  • Assist with timely preparation, administration and modification of new/existing fund agreements; manage endowments; handle gift documentation and acknowledgement; oversee Advance donor/alumni report preparation and distribution
  • Collaborate with Office of Principal Gifts and Gift Planning to advance major/planned gift arrangements that require tax or estate planning
  • Serve as liaison between prospective donors and their advisors and appropriate CSU Foundation and Advancement offices to assist with various gift arrangements, including major cash gifts; stock contributions; and gifts of real property, land and other personal property

Percentage Of Time 25 Job Duty Category Support Group and Premium Space Management Duty/Responsibility

  • Provide oversight of the premium seating program
  • Assist with the planning, implementing and managing stadium premium spaces and Bob Davis Hall club memberships
  • Manage the database and invitation process for the Athletics Department football suite

Percentage Of Time 10 Job Duty Category Communication and Compliance Duty/Responsibility

  • Process and acknowledge donations in a timely, professional and personalized manner
  • Provide stewardship of endowment donors, coordinate selection of recipients and communicate with recipients and donors
  • Prepare and submit timely contact reports; prepare written proposals, background reports and other development materials for use during donor cultivation and solicitation
  • Present strong, clearly articulated proposals, stewardship reports, and other communication pieces that express programmatic funding priorities
  • Assist with the creation of strategies, proposals and other development materials
  • Develop and maintain collaborative relationships through timely, positive, and transparent, communications with internal and external campus partners
  • Cooperate and collaborate with University Advancement and the CSU Foundation
  • Engage constituency groups while ensuring that staff and donors operate in compliance with all NCAA, conference and institutional regulations
  • Work effectively with a culturally diverse community and advance the Department’s commitment to diversity and inclusion
  • Perform other duties as assigned

Percentage Of Time 10

Application Details

Special Instructions to Applicants

Interested persons are encouraged to submit a letter of application, a complete resume addressing the position’s specific qualifications and responsibilities and contact information for three professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact CSU Athletics Department,

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.