Associate Director - JPL International Office

California University of Technology
Pasadena, California, United States
25 Jul 2017
End of advertisement period
22 Aug 2017
Contract Type
Full Time

Job Summary

Reporting to the Director of the International Offices, the Associate Director will be responsible for managing the immigration function at JPL and for doing the direct advising and preparation of nonimmigrant petitions, relevant international student documents, and permanent residence applications. This position strategizes with the Director in the development of JPL policy and procedure on immigration issues.

The staff members of the International Offices at Caltech and JPL work as a team. Advisors consult with one another in order to develop a consistent stance on immigration and advising for Caltech and JPL, and support each other when necessary.

Job Duties

  • Manage the immigration function at JPL within the framework of a Federally Funded Research and Development Center (FFRDC).
  • Supervise the day-to-day operation of the JPL International Office.
  • Establish network and foster integration with JPL business partners, including Human Resources, Security, I/ECO, Education Office, University Research Affairs, Protective Services, Engineering and Science Directorate, among others; promote inclusion in planning processes; develop strategy for use of systems among business partners.
  • Advise and assist students and scholars on immigration issues. This includes preparing F and J documents; E-3, J, H, TN, O and green card petitions, supporting B and F-1 OPT; and maintaining current knowledge of immigration law. Case management includes the full life cycle of students and scholars at JPL from pre-arrival to departure.
  • Serve as an Alternate Responsible Officer for the Caltech exchange visitor program and as a Designated School Official for Caltech’s F student program. Work within ISSM and SEVIS to comply with reporting requirements.
  • Construct and file appropriate applications and correspondence with Department of Homeland Security (DHS), Department of Labor (DOL), and the Department of State (DOS).
  • Maintain appropriate record keeping in compliance with DHS, DOL, and DOS regulations.
  • Lead the development of policy and procedure for immigration processing at JPL, cooperate in the development of policy and procedure for Caltech.
  • Interpret and apply immigration regulations and policies for JPL business partners.
  • Provide leadership and guidance to JPL International Office staff: creating and documenting appropriate office procedures, maintaining uniform practice, and providing training and training opportunities.
  • Strategize and coordinate with outside immigration counsel, when appropriate.
  • Update and maintain relevant sections of the International Offices’ website. Lead the development and maintenance of the JPL International Office’s internal website.
  • Design and conduct orientation programs for JPL international students and scholars.
  • Design, implement, and present outreach programs for the JPL community about immigration matters, as appropriate.
  • Collaborate with Relocation and Cultural Adjustment Advisor.
  • Support and contribute to International Offices programs and activities, as needed.
  • Complete Forms I-9 on behalf of Caltech.
  • Participate in Caltech Human Resource functions, as appropriate.
  • Other duties, as assigned.

Basic Qualifications

  • Bachelor’s degree.
  • Six years of relevant advising experience, including two years of supervisory experience.
  • Expert knowledge and experience in immigration law and regulations covering both non-immigrant and immigrant categories.
  • Extensive experience as an Alternate Responsible Officer and Designated School Official.
  • Critical thinking skills including policy analysis, evaluation of compliance issues, and formulation of internal business procedures.
  • In-depth understanding of the culture, procedures and practices of higher education/research environment.
  • Strong interpersonal and communication skills with experience in working with a diverse international and intercultural population, including English-as-second-language speakers, and with the ability to communicate complex regulations.
  • Advocacy skills in order to serve as the primary advocate for the international population at JPL.
  • Strong organization skills including information analysis and report writing.
  • Demonstrated ability to complete complex projects in a timely manner.
  • Experience with Microsoft Office and with complex, system-wide databases.
  • Ability to acquire and incorporate new information quickly.
  • In accordance with the regulations at 22 CFR 62, the individual in this position must be a citizen or lawful permanent resident of the United States.

Preferred Qualifications

  • Master’s degree.
  • Three or more years of relevant advising experience.
  • Experience working with Ellucian’s International Student and Scholar Management (ISSM) system.
  • Experience living or working abroad.

Supervisory position? No

Posting Detail Information

Posting Open Date 07/17/2017
Posting Close Date
Open Until Filled

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.