Laboratory Resources Operations Manager

Recruiter
California University of Technology
Location
Pasadena, California, United States
Posted
16 Apr 2017
End of advertisement period
14 May 2017
Ref
6153
Academic Discipline
Life sciences, Veterinary Science
Contract Type
Permanent
Hours
Full Time

Job Summary

The Laboratory Animal Resources Operations Manager is responsible for program development and management, administrative functions, facilities management, and personnel management for the Institute animal facility.

Job Duties

Program Development and Management:

  • Manage and direct the operation of large and complex laboratory animal housing and use facilities serving multiple investigators in accordance with federal, state and local laws, PHS policy and AAALAC accreditation standards.
  • Perform at least weekly animal facility rounds to ensure compliance with USDA, NIH and AAALAC guidelines. Effectively communicate findings and corrective actions taken to Director of Laboratory Animal Resources in a timely manner.
  • Develop, implement and revise as necessary OLAR programs and policies as they relate to the animal husbandry work group. To include annual review and update (if necessary) of all husbandry standard operating procedures. Play a leadership role in preparation for the AAALACi site visit including completion of the Animal Husbandry sections of the program description.
  • Consult with investigators, research staff on a day-to-day basis to determine special needs such as spacing, staffing, diets, caging, etc. Communicate changes in facility operations to investigators on a timely basis.
  • Manage housing for special needs animals (e.g. immune deficient, exposed to biohazard or radiation).

Administrative:

  • Provide oversight of data provided to the OLAR administrative staff to allow generation of accurate and timely monthly bills for animal facility users; approve employee time and attendance records; assist in the management of the animal facilities annual budget including ordering and assigning supplies to appropriate cost centers, and developing pricing and categories for income generating services. Play a leadership role in cost accounting review.
  • Provide oversight of procurement and maintenance of supply inventories necessary for animal facility operation such as animal food and bedding, cage wash supplies, laundry services, safety items, and animal caging. Coordinate and oversee timely receipt of animals and placement in the facilities.
  • Assist in design, maintenance and revision of computer data management systems that facilitate work processes, scheduling of husbandry staff, and dissemination of information to staff members.
  • Develop, revise and implement systems for management of animal facility records including storage and retention systems. Examples of records include: breeding records, cage wash logs, husbandry logs, equipment service logs, annual maintenance logs.

Physical Plant Management:

  • Evaluate facilities and equipment, identify deficiencies, develop and implement corrective action through interaction with physical plant personnel and/or equipment maintenance contract personnel.
  • Assist in the design and planning of new animal facilities and remodel of existing facilities including maintaining a description of each facility (blue prints and engineering data), equipment inventories, and punch lists of pending issues. Organize analysis of HVAC function in all animal facilities and provide report to Director of Laboratory Animal Resources.
  • Perform annual security assessment of facilities and provide input to Director on opportunities for improvement.

Personnel Management:

  • Manage animal care staff including supervisors, animal care technicians, and cage wash personnel including provision of daily work assignments; performing hire/fire decisions; performance evaluations, and disciplinary actions. Emphasis is on efficient and effective management of animal care staff.
  • Develop, implement and document staff training programs to promote an effective operational structure yielding efficiency and quality. Ensure animal care staff adherence to Caltech personnel, safety, and security policies, emergency response plan, and standard operating procedures. Organize and implement employee training program to prepare animal care staff for AALAS certification examinations.
  • Develop and implement systems to monitor and promote employee satisfaction in the workplace.

Conditions of employment:

  • Employee may be required to work with animals that are infected with potential pathogens or have been exposed to radioactive materials; employee should have no known animal allergies
  • TB testing and basic medical exam are required annually; measles vaccination or proof of exposure is required; employee is personally responsible for following health and safety guidelines/instructions; work is in a non-smoking area. Probationary period of twelve months.

Basic Qualifications

  • A Bachelor’s degree in Biological Science or a related field.
  • A minimum of three to five years work-related experience.
  • Certification at the American Association for Laboratory Animal Science technologist level.
  • Supervisory experience in an AAALAC accredited facility.
  • Computer experience necessary.
  • Excellent supervisory/management skills is a must.
  • Demonstrated effective written and oral communication skills.
  • Excellent record keeping and organizational skills.
  • Initiative and ability to work without direct supervision.
  • Occasional overtime required as well as weekend on-call duty.
  • Employee will need to lift up to 50 lbs. of supplies and lab equipment

Preferred Qualifications

Supervisory position?

Yes

Posting Detail Information

Posting Open Date

Posting Close Date

Open Until Filled

Yes

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor. For more information about “EEO is the Law” click here: EEO is the Law

Special Instructions to Applicants