Accounting Technician

Recruiter
Colorado State University
Location
Fort Collins, Colorado
Posted
10 Apr 2017
End of advertisement period
05 May 2017
Ref
43873
Contract Type
Permanent
Hours
Full Time

Accounting Technician III (WCRC)
Classification Title Accounting Technician III Position Type State Classified Open Date 04/10/2017 Close Date 05/01/2017 Salary $3,508 - $4,230 monthly + FULL BENEFITS Full/Part Time Full-time State Classified Hourly No Overtime Eligible Position Location Grand Junction, CO Description of Work Unit

The Western Colorado Research Center (WCRC) is part of a network of 7 research centers (9 sites) throughout the state. WCRC is comprised of two sister stations- one in Grand Junction on Orchard Mesa and one near Fruita and an idle station at Rogers Mesa. WCRC covers a large area of Colorado consisting of 14 counties in northwest and west central Colorado with a land area of nearly 20 million acres, representing almost 1/3 of the total land area of the state. The agriculture in these 14 counties varies considerably in the type of agriculture that occurs.

The research center at Fruita (FRS) is on 80 acres utilizing furrow irrigation with water from the Colorado River delivered through a canal system. At an elevation of approximately 4500 feet, the area receives from 8 to 12 inches of annual precipitation with an annual frost-free season of approximately 180 days. Variety performance trials of new/improved varieties of alfalfa, dry beans, and small grains have been an integral part of the research program at the Fruita site. The Western Colorado Foundation Dry Bean Seed Program is located at Fruita to produce and provide foundation dry bean seed supplies to meet the commercial production needs of the agricultural industry. The laboratory facilities on station at Fruita allow for the conduct of various analytical and biotechnological research. WCRC-Fruita has considerable capabilities for performing a broad diversity of agronomic and related field research both on and off station.

The Orchard Mesa Research Station (OMRS) is located 7 miles Southeast of Grand Junction. Site elevation is approximately 4750 feet. The research conducted at this site includes tree fruits, wine grape production, and ornamental horticulture. This site has separate climate controlled greenhouse, as well as office and laboratory facilities. The OMRS also houses Ram’s Point Winery. The winery is designed as the primary vehicle for enology research and outreach

The Rogers Mesa Research Station (RMRS) is located at 30624 Hwy 92, Hotchkiss, CO and is currently idle.

Position Summary

This position provides financial oversight on all Western Colorado Research Center (WCRC) accounts including faculty and center accounts at three locations ranging from 25-60 miles from Orchard Mesa (the physical location of this position). This position executes all transactions not conducted by procurement credit card (PCard), approves PCard transactions for faculty/staff; reallocates PCard transactions to appropriate accounts and subcodes and reconciles all faculty and center accounts monthly. This position identifies transactions that require special handling (e.g., non-PCard and Travel), oversees and obtains corrections plans or actions for faculty/staff to correct account deficits. This position executes personnel actions, new hire paperwork, tracks personnel leave and processes hourly payroll using HRIS (Oracle) and the electronic time clock system (TimeClock Plus). This position provides the information to the WCRC manager and the AES Deputy Director/Director’s Office, including oversight of the financial condition of the site crop enterprises. This position is also responsible for composing, publishing and distributing WCRC publications to center clientele. This position develops procedures and systems to provide internal controls for business and financial operations WCRC. This position assists research faculty with special projects requiring administrative tasks. This positions tracks usage and reorders office supplies and postage as well as the renewal of licenses. This position generates invoices for Ram’s Point Winery sales, orders supplies, tracks inventory of supplies, bottled wine and WIP wines. Monthly accounting for the winery is generated and excise tax reporting filed monthly. Annually this position attends the local horticulture conference as the PR person for WCRC. A booth is setup and this person tracks inquires and answers questions about the activities at WCRC.

NOTE: The anticipated start date for this position is July 1, 2017.

Minimum Qualifications

Three years of technical accounting experience.

NOTE: A cover letter is required with the submission of your application. Your cover letter should include why you are interested in this position, examples of how you meet the preferred qualifications for this position making you an ideal candidate.

Substitutions

Two years of college, university or non – correspondence business school which included eighteen (18) semester credit hours of accounting, business, or finance can substitute for the required experience.

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

  • Willingness and aptitude to learn new technology or software programs.
  • Demonstrated ability to maintain attention to detail with frequent interruptions.
  • Strong written and verbal communication skills.
  • Demonstrated ability to navigate MS Office Suites, specifically Word, Excel, and Outlook.
  • Customer focused with demonstrated ability of providing superior service.
  • Ability to explain, interpret, and apply policies and practices in a clear, concise manner.
  • Demonstrated ability to prioritize tasks and meet deadlines.

Essential Job Duties

Job Duty Category Financial Accounting Duty/Responsibility

  • Manage CSU accounts, including Experiment Station, Cooperative Extension, cash, contracts, grants, and development funds.
  • Compare actual income and expense to budgets.
  • Review budget balances available with manager and staff.
  • Reconcile financial statements and accounts for outstanding and/or unrecorded items since last reporting.
  • Prepare and submit documentation for reimbursements of one imprest (on-site checking account) fund.
  • Develop, write, and implement procedures to enhance internal controls and implement CSU administrative/financial systems.
  • Provide oversight and monitoring of 15, 17, 21, 22, 53, 64 and 89 fund accounts.
  • Facilitate transfers and/or correcting journal entries between units.
  • Assist and train staff as needed on electronic systems and processes, including PCard, Kuali Financial Sytem (KFS), travel, proper purchasing procedures, financial policies that relate to the daily operations of the sites, Kuali reporting and Wordpress web-based management tool.
  • Prepare purchase requisitions and travel documents.
  • Approve PCard transaction and prepare PCard reallocations and apply appropriate accounts and subcodes.
  • Receive and pay invoices for local goods and services through disbursement vouchers or imprest account.
  • Prepare and record deposits for income received and forward to campus contact for entry in Kuali and deposit at the bank.
  • Manage all transactions with CSU Motor Pool including, vehicle rentals, mileage charges, and reimbursement for center fuel purchases.
  • Assist Sponsored Programs in booking and closing out contract and grant projects.
  • Liaise financial actions with fiscal staff in the College of Agricultural Sciences (CAS) Ag Business Center and other CSU units as needed.

Percentage Of Time 70 Job Duty Category HR Liaison Duty/Responsibility

  • Serve as center HR Liaison to CAS Ag Business Center and CSU HR.
  • Process paperwork and complete hire process in Oracle for temporary hourly employees and other types as needed.
  • Manage Account staffing structure and process labor distribution changes and/or expense transfers required in Oracle.
  • Oversee Oracle and TimeClock Plus by setting up employees, pulling employee hours, manipulating records (when necessary), etc.
  • Liaise personnel actions with HR staff in the CAS Ag Business Center, CSU HR, and other CSU HR related entities as needed.

Percentage Of Time 15 Job Duty Category Administrative Support Duty/Responsibility

  • Provide general administrative support to the manager and center such as: reception (greeting visitors, routing calls), generating correspondence, reporting, web page maintenance, coordination of facility utilization/scheduling, assist in planning, setup and staffing of WCRC activities (eg: field days, advisory committee meetings, on-site trainings, etc.).
  • Diagnose issues, determine appropriate solutions, resolve problem, and/or contact CSU technology experts or vendors to resolve center software, hardware, network, telephone, and cell phone problems.
  • Support faculty research and other station programs to the extent possible depending on experience and education.

Percentage Of Time 15 Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
    • Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
  • Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
    **Please see the Required Documents section of the posting.

NOTES

  • The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

DEPARTMENT CONTACT INFORMATION

  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?
    • Yes
    • No
  2. * Do you possess a current and valid driver's license?
    • Yes
    • No
  3. * This position is located in Grand Junction, Colorado. Will you be willing and able to interview and work in Grand Junction?
    • Yes
    • No
  4. * I acknowledge and understand that the anticipated start date for this position is July 1, 2017.
    • Yes
    • No
  5. * This position regularly interacts with the following software programs: MS Office (specifically Word, Excel, Outlook), Financial Database System (specifically Kuali), Human Resources Information System (specifically Oracle), and Content Management System (specifically WordPress). Describe any experience you have working with the above programs, or similar, unlisted programs. **Please limit your response to no more than two paragraphs.**

    (Open Ended Question)

  6. * This position experiences a high-volume of customer service interactions, in addition to daily required tasks. Please describe a professional experience where you had multiple tasks to complete, but experienced frequent interruption from customers (external and/or internal). How did you manage the heavy workload while ensuring a positive customer experience?

    (Open Ended Question)

  7. * You must submit a cover letter with your application. Your cover letter should include:1) Why you are interested in this position, and 2) What makes you an ideal candidate for this position (previous work experience as it related to this position, skills you possess for the success of this position, and the how you met any/and or all of the preferred qualifications). Have you attached your cover letter to your application?
    • Yes, I have attached my cover letter.
    • No - And I understand that a lack of information may prevent me from moving forward in the selection process.
  8. * A list of professional references is one of the required application documents. Please be sure to include the names and contact information for at least three reference, one of whom is a current or former supervisor.
    • Yes, I have attached my professional reference with at least one former or current supervisor.
    • No, I have not provided professional references including a current or former supervisor. I understand that this may be requested of me if successful in the recruitment process.

Applicant Documents Required Documents

  1. Resume
  2. Cover Letter
  3. List of Professional References

Optional Documents

  1. Unofficial Transcripts
  2. Veteran DD214 Form (Member-4) (For State Classified searches ONLY)