Description of Work Unit
The WCNR Business Office serves all faculty, researchers, staff and students for the Dean’s office, four academic units, CNHP and CEMML. The office is responsible to meet all research, HR, and operational needs of over 800 employees.
This position will manage research and operational aspects for the Geosciences department. This includes management of all departmental accounts for Geo including State funds, RARSP, 21/22 business accounts, Sponsored Research, Continuing Education, Summer budgets and numerous Foundation accounts. This employee will also be a pivotal part of the WCNR business office and must be able to manage all types of fiscal transactions to ensure audit compliance. Responsibilities include all expense approvals through the WCNR Business Office and serving as the Fiscal Officer for an unrelated department to ensure separation of duties within the budget office. This person will work directly with the Department Chair for Geosciences to track, manage, project and plan budgets across all accounts types.
Qualified applicant must currently be working at the Accounting Technician III State Classified level or higher, or previously certified at the Accounting Technician III level or higher in the State Classified Personnel System to be eligible for this opportunity.
The ideal candidate will have possess the following knowledge, skills, and abilities outlined as critical competency areas for this position:
- Experience working with CSU Systems.
- Excellent financial math, attention to detail/accuracy, and written communication and organizational skills.
- Demonstrated experience managing multiple competing deadlines.
- Customer service focused
- Demonstrated problem-solving skills with the ability analyze financial data, information, or reports.
Essential Job Duties
Job Duty Category Financial and administrative Management/Reconciliation Duty/Responsibility
- Responsible for Geosciences Sponsored Research accounts, post award management for 16 PI’s.
- Distribution and tracking of continuing education accounts, numerous foundation accounts, and very active 21/22 business accounts.
- Direct PI’s on how to manage funds, recommend budget changes, approve or deny costs based on audit requirements per each specific contract.
- Develop methods to forecast grant activities and project future statements of financial position.
- Ensure adequate compliance with applicable federal, state, and university rules and regulations in the conduct of the sponsored research.
- Manage approximately 100 accounts of varying types with extreme accuracy and attention to detail.
- Serve as back-up to other accounting personnel and provide account review monthly for other staff.
- Ensure all accounting standards are met, fiscal rules applied, and that each account is balanced monthly then appropriate PI is provided with a report.
- Work directly with the Department Chair of Geosciences and serve as the department contact for all accounting requests or questions.
Percentage Of Time 40 Job Duty Category Budgeting Duty/Responsibility
- Work with Department Head on all departmental budgets spending, carry forward, spend plans.
- Advise on best use of funds, appropriateness of expenses of multiple 12, 13, 16, 21, 22, 64 accounts for the department.
- Provide financial oversight on all accounts and ensure all financial/accounting rules are implemented.
Percentage Of Time 30 Job Duty Category Operational Assistance Duty/Responsibility
- Process all types of fiscal documents including, Purchasing, Travel, Hiring, Payroll, Staffing, Deposits, Invoices with knowledge of the related programs to provide back-up support across the unit.
- Gain knowledge of proper processing for every type of document used across each unit.
Percentage Of Time 15 Job Duty Category Fiscal Officer Duty/Responsibility
- Serve as the fiscal officer for a unit outside of direct responsibility to ensure separation of duties within the budget office.
- Gain detailed knowledge of accounts across the college and approve requests based on knowledge and understanding of fiscal rules for all types of accounts.
Percentage Of Time 15
Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience.
- The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (eg: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
**Please see the Required Documents section of the posting.
- The selection process for State Classified positions may include an exam(s), which requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- All status updates for this position will be sent via email from email@example.com. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
DEPARTMENT CONTACT INFORMATION
- Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
- All other inquiries should be directed to the Colorado State University Human Resources Office HR_Employment@mail.colostate.edu.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
Background Check Policy Statement
Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.