Administrative Manager

Boston University
Boston, Massachusetts, United States
31 Mar 2017
End of advertisement period
28 Apr 2017
Contract Type
Full Time

Tracking Code 8748/O3017

Job Description

The Administrative Manager is responsible for overseeing and managing the administrative and operational activities in the Prosthodontic Department which includes but is not limited to:

Assist the Chair and the Clinic Director in the planning, design and implementation of departmental initiatives. Assist in devising strategy for administration as well as internal policies. Review departmental policies and procedures to assure compatibility with school and university regulations.

Assist the Chair and the Clinic Director with their management activities by: scheduling and prioritizing appointments electronic or manual; preparing all documents and research information prior to meetings; handling matters related to faculty and staff recruitment, appointments and promotions, payroll processing; acting as the liaison between departments, faculty, residents, staff, patients and vendors.

Manage departmental budget by conferring with the Chair, faculty and staff to determine financial needs; developing fiscal budget; preparing reports supported by financial rationale and data; signing for and approving all financial expenses; examining dispersal of funds to determine appropriateness of expenditure and compliance with budget; monitoring actual expenditures versus planned expenses; analyzing variance of expenditures.

Manage the office and clinic to ensure smooth daily operations by: assessing, responding to and anticipating office needs and requirements;resolving all problems relative to facilities and equipment  issues; initiating and negotiating with vendors on supplies and service provisions; maintaining the patient and alumni databases, the department filing system; supervising and assigning work to the support staff.

Required Skills

3-5 years of experience and Bachelor's degree required. Prior experience in healthcare – private practice office, hospital, clinic or dental practice preferred.

Additional Skills:

Must be organized with attention to detail and with the ability to multi-task and set priorities for yourself and your staff.

Ability to identify problems/issues, critically thinking through problems (gather and analyze information skillfully) and presenting potential solutions in a timely manner.

Must be able to successfully collaborate and work in a team environment while also being an individual contributor.

Must have the ability to be flexible and adapt to changes in the work environment including delays and unexpected events.

Excellent interpersonal skills and ability to work well as part of a team with all levels of personnel including, management, physicians, practitioners, and staff.

Must be able to communicate effectively both written and oral.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job Location Boston, Massachusetts, United States

Position Type Full-Time/Regular