Assistant to the Dean

Recruiter
Colorado State University
Location
Fort Collins, Colorado, United States
Salary
$60,000 - $72,000
Posted
20 Mar 2017
End of advertisement period
17 Apr 2017
Ref
43162
Contract Type
Permanent
Hours
Full Time

Position Summary

The Assistant to the Dean is an executive-level position working directly for the Dean to manage the high-level administrative functions of the College of Natural Sciences Dean’s Office, including the Dean’s activities. This administrative professional must exercise excellent judgment and significant discretion, have outstanding communication and critical thinking skills, and excel at coordinating complex tasks with organization and attention to detail. The position is highly visible and therefore requires professionalism and an ability to successfully interact with a wide variety of constituents.

Required Job Qualifications

Bachelor’s degree plus four years of professional experience in an administrative position providing support for senior-level management OR eight years of professional experience in an administrative position providing support for senior-level management

Professional experience in higher education

Preferred Job Qualifications

Professional experience in higher education with an academic unit

Demonstrated ability to successfully interact and communicate with a wide range of people, including culturally diverse communities

Outstanding writing and editing skills

Experience analyzing and interpreting written information

Demonstrated organizational skills and problem-solving ability

Demonstrated ability to prioritize workload and complete projects on time while ensuring high-quality results

Experience working in an environment that requires adaptability, independent management of competing demands, and adjustments to frequent change

Demonstrated ability to work both independently and as part of a team

Experience compiling and presenting information and data

Strong desktop computing skills, including experience with all Microsoft Office products (especially Microsoft Outlook), Adobe Acrobat, PeopleAdmin Talent Management System, and Kuali Financial Systems

Master’s degree

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category

Support for College Processes

Duty/Responsibility

Manage communication flow and ensure compliance with all University policies and procedures for faculty processes including, but not limited to: sabbatical; tenure and promotion; appointment letters; faculty evaluations; background checks; and Summer International Scholars program

Administer Office of Equal Opportunity activities for the College
– Serve as Equal Opportunity Coordinator and resource person for the process of hiring all appointments and reappointments of non-tenure-track faculty, postdoctoral fellows, administrative professionals, and state classified positions
– Act as the College Human Resources liaison

Coordinate with departments and department chairs on College activities

Provide guidance to departments on University policies and procedures

Oversee electronic personnel files and maintain confidentiality on all personnel matters

Maintain, update, and distribute, as appropriate, operating procedures for the College

Percentage Of Time

50%

Job Duty Category

Administrative Support for Dean

Duty/Responsibility

Supervise all routine correspondence for Dean
– Screen and direct the Dean’s mail, email, voicemail, appointments, and communications, including from CSU leadership offices
– Make independent judgements on appropriate response to correspondence, and respond when deemed appropriate
– Draft correspondence for Dean, edit as necessary

Administer the Dean’s schedule
– Plan and organize the Dean’s commitments, including scheduling appointments and making travel arrangements
– Route appointments to delegates as appropriate
– Coordinate with the Director of Development to design and execute Dean’s development activities and travel

Facilitate the Dean’s preparation for meetings, plan and implement meetings called by the Dean
– Research, organize, and produce materials for the Dean’s meetings
– Organize College Executive Committee (CEC) meetings, including taking notes/minutes, preparing and distributing documents to CEC members

Assist Dean with presentations and proposals
– Develop, compile, or organize necessary and appropriate data and information

Coordinate with Director of College Communications to generate external communications for the Dean, the Dean’s Office, and the College

Maintain confidentiality and discretion regarding the Dean’s correspondence and activities

Provide appropriate follow-up to ensure completion of tasks delegated by the Dean

Execute special projects and assignments as requested by the Dean

Percentage Of Time

40

Job Duty Category

Management and Supervision

Duty/Responsibility

Manage Dean’s office including direct supervision of Assistant to Associate Deans
– Identify and resolve problems related to daily office operations, develop and implement alternate solutions

Oversee planning and implementation of Dean’s office events

Percentage Of Time

10

Application Details

Special Instructions to Applicants

Applicants must provide a resume, a cover letter addressing how they meet the required and preferred qualifications, and a list of 3 professional references including the reference’s name, title, and email address. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact

Lisa Dysleski, lisa.dysleski@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested

3

Maximum Requested

3