Assistant Director, Reunion and Leadership Annual Giving, Caltech Fund

California University of Technology
Pasadena, California, United States
26 Feb 2017
End of advertisement period
26 Mar 2017
Contract Type
Full Time

Job Summary

The purpose of Development and Institute Relations (DIR) is to foster a thriving and engaged community of support for Caltech. By connecting the people who share and support Caltech’s mission and values, we will ensure the Institute receives the necessary resources to achieve Caltech’s aspirations and sustain its excellence in teaching, research, and scholarship in perpetuity. DIR team members embrace and uphold the values of diversity, integrity, respect, focus, and pride.

Reporting to the Associate Director, Caltech Fund and Parents Program, the Assistant Director will assist in the overall operation of the Caltech Fund, the annual giving program of the Institute. S/he has direct responsibility for a portion of the Caltech Fund dollar and participation goals. Responsibilities include specific components to increase support and engagement from alumni, parents, students and friends.

The position will focus on fundraising and engagement efforts around these significant audiences – Reunion Alumni. Leadership Alumni Donors and Special Affinity groups. Specifically, the Assistant Director of the Caltech Fund will work with leadership annual fund prospects, conduct discovery visits, and partner with Caltech Fund colleagues to develop and implement annual multi-channel solicitation campaigns.

The successful candidate will be a collaborative team member who would thrive in the Caltech Fund team’s philosophy and culture of achieving success through shared goals and responsibilities. S/he will be an ambitious and motivated professional who values a collaborative working environment and who will be able establish strong, interpersonal relationships with donors, development colleagues and campus partners.

Job Duties


  • Identify, recruit and manage reunion committees. Develop appropriate engagement and solicitation strategies, hold conference calls, travel to recruit leadership, and provide training to volunteers. Works with appropriate members of the Alumni Relations, Major Gifts and Planned Giving team.
  • Oversee, plan, supervise and direct reunion year class based fundraising campaign efforts and activities for active classes as assigned. Assist reunion giving chairs with personal solicitations, letter and e-mail reminder messaging as appropriate. Plan and implement recognition of volunteer efforts as appropriate.
  • Prepare and distribute reports on a regular basis to update volunteers and staff on results of fundraising activities.


  • In partnership with Associate Director of the Caltech Fund develop, s/he develops solicitation and stewardship strategies for alumni to give at leadership annual level of $2,500 and above.
  • Engage and identify leadership volunteers and donors to increase giving participation and foster greater connections with Caltech and the Caltech Fund. Achieve an average of 15 meaningful discovery and meaningful contacts per month with donors, volunteers and students, with a minimum of 5 on-campus or local visits.
  • Designs and implements fundraising initiatives and individualizes cultivation and solicitation strategies for prospective and current donors, as assigned by the Associate Director of Annual Giving Programs. They will use a variety of solicitation methods, including phonathon, direct mail, e-communications and other creative uses of technology to increase giving and participation.


  • In partnership with the Associate Director, Caltech Fund oversee, plan, supervise and fundraising campaign efforts and activities for special affinities as assigned. Identify, recruit and manage volunteers, conduct feasibility for special projects, set campaign strategies, and assist chairs with personal solicitations. Provide training to volunteers as required.
  • Partner with Alumni Relations, Planned Giving, and Major Gift programs as appropriate to ensure successful outreach and engagement efforts with affinity groups.
  • Perform other related duties as required or assigned.

Basic Qualifications

  • Bachelor’s degree or equivalent.
  • 3 or more years of experience in annual giving, development or similar field.
  • Experience in project management; or overseeing annual giving campaigns with multichannel approaches.
  • Excellent organizational and time management skills; ability to work towards goals within deadlines.
  • Demonstrated excellent written and verbal communication skills.
  • Strong analytical skills including the ability to analyze trends from quantitative and qualitative data.
  • Must have and maintain a valid driver’s license for travel, local and national.
  • Ability to work evenings and weekends.
  • Demonstrate the ability to practice and adhere to organizational values.

Preferred Qualifications

  • Experience in a higher-education or non-profit setting.
  • Fundraising and marketing experience.
  • Knowledge of Caltech.
  • Experience in development, alumni relations and volunteer management in higher education.
  • Candidates will have an authentic curiosity about science and technology, a strong appreciation for the extraordinary intellectual accomplishments and challenges of Caltech students, alumni and faculty, or willingness and patience to learn the unique culture of Caltech.
  • Candidates should have great enthusiasm and energy to serve as an ambassador for the Caltech Fund, and the Development and Institute Relations team.
  • Direct experience in alumni, parent and student fundraising /engagement programs.

Supervisory position?


Posting Detail Information

Posting Open Date


Posting Close Date

Open Until Filled


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor. For more information about “EEO is the Law” click here: EEO is the Law

Special Instructions to Applicants