Executive Assistant to the Associate Provost

Boston University
Boston, Massachusetts, United States
24 Feb 2017
End of advertisement period
24 Mar 2017
Academic Discipline
Social Sciences, Education
Contract Type
Full Time

Tracking Code 8711/N2317

Job Description

This position serves as the Executive Assistant to the Associate Provost for GMS. Performs assigned tasks as needed, including writing and editing of sensitive correspondences, reports, managing calendars and coordination of meetings. Duties include management of special projects as assigned by the Associate Provost. Coordinating daily telephone coverage and the handling of general administrative and office support tasks. Support of committees including planning, recording and posting meeting communications.

Key Responsibilities:

Will support Associate Provost of GMS by managing the calendar, coordinating meetings, editing and writing correspondences and perform tasks and projects such as tracking GMS alumni and others as assigned. Will be responsible for the monthly PhD & Masters Joint Steering committee by soliciting agenda items, taking minutes and posting them on the GMS website. Will support the PhD Program in Biomedical Sciences (PiBS) by managing the applications, the website, planning and executing selected applicant interviews that include travel and lodging arrangements of all interviewees. Will participate in the PiBS Executive Committee meetings, take minutes and perform tasks as assigned. Additionally, this position will support FiBS curriculum by setting up the course scheduling, TA selection process and managing FiBS website. Part of duties will include supporting GMS Committees such as GMS Faculty Membership and Awards committees. Working with the chairs of each committee, the responsibility includes setting up the meetings, take minutes and performing tasks assigned by the chairs. Will participate and support GMS wide activities such as commencements and orientations.

Required Skills

3-5 years of experience and Bachelor's degree required. Master's degree preferred.

Must have professional work ethic, positive and friendly attitude; be willing and able to perform multiple tasks that require considerable judgment, tact and understanding of the organizations procedures, especially on confidential matters; must be willing to learn and adapt to office environment. Familiarity with a University environment is desired as well as efficiency in time management, organization, accuracy, and attention to detail, especially in preparing and verifying important documents.

Skill Requirements: Must be proficient in Microsoft Office: Word, Excel, PowerPoint, and Outlook, proficiency in Word Press and website maintenance. Excellent writing and editing skills, as well as good interpersonal skills. Dependability is expected, as well as flexibility during events. Must demonstrate excellent customer service abilities and be able to adjust to individual needs of students, staff, and faculty.

Job Location Boston, Massachusetts, United States

Position Type Full-Time/Regular