LSAC Data Administrator

Melbourne (Suburb), Greater Melbourne (Inner) (AU)
02 Dec 2016
End of advertisement period
14 Dec 2016
Contract Type
Fixed Term

Job Number: 16-16

Closing date: 14 December 2016

Program: Research

Classification: APS Level 5-6

Salary: $67,920 to $83,712

Period: Non-ongoing (an initial term of up to 18 months may be offered, with the possibility of extension to a maximum term of 3 years), full-time or part time

Location: Melbourne

Contact Officer: Dr Galina Daraganova

Phone: (03) 9214 7888

Thank you for your interest in the Australian Institute of Family Studies.

The Institute is seeking to recruit an experienced Data Administrator to manage complex and longitudinal survey databases. The successful applicant will be responsible for the full range of data management tasks including data cleaning, release of data and associated documentation for Longitudinal Study of Australian Children (LSAC), Australia’s leading study of linked administrative and longitudinal survey data.

The ideal applicant will have a strong record of achievements in the data management field, a demonstrated understanding of strategic thinking together with excellent communication and interpersonal skills.

This document highlights some important information that you need to know about the recruitment process. The Institute upholds the merit principle in its recruitment processes and is an equal opportunity employer who aims to ensure that fair, equitable and non-discriminatory consideration is given to all applicants.

The Institute welcomes applications from the diverse Australian community including Aboriginal and Torres Strait Islander people and people with disability, people of all ages and those from culturally and linguistically diverse backgrounds. Applicants who are of Aboriginal or Torres Strait Islander descent, are from a non-English speaking background, or have a disability may wish to indicate this on their application form so that the selection panel may be appropriately structured or special equipment made available during the selection process.

About the Institute

The Australian Institute of Family Studies (the Institute) is a Melbourne-based statutory agency of the Australian Government, established in 1980 under the Australian Family Law Act 1975.

The Institute operates within the portfolio of the Department of Social Services (DSS), and is responsible to the Minister for Social Services. The Institute has close and ongoing relationships beyond the portfolio with various government agencies, policy makers and relevant community sectors. Staff at the Institute are employed under the Public Service Act 1999.

Our vision

The Australian Institute of Family Studies is a trusted organisation with a proud record of high-quality, responsive and impartial research. Our vision is to make a profound and positive contribution to the lifetime wellbeing of Australian families by providing research that advances knowledge and informs family policy and service delivery.

Our mission

As set out in the Institute’s Agency Plan, the Institute’s mission is to increase the understanding of factors affecting Australian families by conducting research and communicating findings to policy makers, service providers and the broader community.

The Institute has two functional program areas:

The Research Program is responsible for the exploration, description and explanation of issues affecting family functioning and wellbeing. It also hosts a number of major projects and contract undertakings including – Growing Up in Australia: the Longitudinal Study of Australian Children; the Building a New Life in Australia longitudinal study; the Australian Gambling Research Centre; and the Child Family Community Australia Information Exchange.

The Corporate and Strategy Program is responsible for financial management, publishing and disseminating Institute research, the provision of information technology, human resource management, library and information services to the Institute, communications including developing and maintaining the Intranet and Internet sites, government and media relations and organising conferences and seminars.

More information about the Australian Institute of Family Studies

Employment Conditions

All employment in the Australian Public Service, including the Institute, is governed by the Public Service Act 1999. Specific Institute employment conditions are covered by the Australian Institute of Family Studies Enterprise Agreement 2012.

Conditions of engagement including probation, health and character clearances (including police records check, Working with Children Check and security clearance) may apply to these positions.  To be eligible for engagement, applicants must be Australian citizens unless special approval is given. For example, applicants with permanent resident status who have applied or intend to apply for Australian citizenship may be considered for engagement.

Duty statement and Selection Criteria

The duty statement and selection criteria for these positions are provided below. The duty statement describes the work you would do in the role, including the key tasks and responsibilities of the job. The selection criteria represent the skills and abilities, knowledge, experience, qualifications and work related qualities a person needs to perform the role effectively. They set out the standards by which each applicant will be assessed and are used to identify the best person for the job.

When writing responses to selection criteria your goal is to demonstrate your capabilities against the selection criteria. For this selection process you are required to provide specific examples of what you have done and how you did it in the format requested in the application form. This evidence may be confirmed with referees at a later stage of the selection process if necessary.

The selection process

A selection panel will assess the responses of applicants against the selection criteria. From time-to-time this will be enough to identify the right person for the role. More commonly though, this process creates a shortlist of applicants to move to the next stage of the process, usually an interview.

If interviews are conducted, the selected applicants will be notified of the time and location of their interview. Interviews can consist of questions, practical assessments and presentations, and applicants will be notified when contacted if they need to prepare anything specific, or bring anything with them to the interview.

Referee comments may also form part of the selection process, and can be sought before or after interviews. Reference checks provide additional information relevant to the selection criteria. Applicants should choose referees who can comment accurately on their current skills and abilities, experience and work performance that is relevant to the duties of the position. The panel may seek comments from people other than suggested your suggested referees regarding your suitability for the position, however you will be advised if this is to occur.

At the completion of the selection process, applicants will be notified of the outcome of their application, usually by phone or email, and will be given the opportunity for feedback. The outcome of the selection exercise will be notified on APS Jobs (link is external).

How to apply

Your application should be submitted by the closing date, preferably submitted online, and include:

The preferred method of receiving applications is in electronic format as one complete document.

It is recommended that you include your name on all pages of your application, including your resume. It is not advisable to submit your application in a presentation folder, bound folder or plastic sleeves as all applications will be attached to a file and may need to be photocopied.

Your application should demonstrate that you are able to satisfy the requirements of the position, and you will therefore benefit from time spent researching and planning before submitting your application. It is recommended that you read this application kit fully and ring the contact officer to gain a well-rounded understanding of the positions.

Applications must be submitted by the closing date.

Apply using online submission form

Submit application by mail:
Human Resources
Australian Institute of Family Studies,
Level 20, 485 La Trobe Street
Melbourne VIC 3000


Personal information provided is protected by the Privacy Act 1988. Information provided will be used for recruitment purposes only.


Before submitting your application please ensure that you have:

  • Assessed yourself against the selection criteria in deciding whether to apply
  • Prepared your application as one complete document, with your name included on each page
  • Completed the application form including your responses to the selection criteria in the required format
  • Provided details of your employment history in the form of a resume or Curriculum vitae
  • Included details of your educational qualifications (if applicable)

Selection criteria


  1. Demonstrated experience in managing complex and/or longitudinal survey data and cleaning, release of data and associated documentation across different projects
  2. Demonstrated experience in writing code for statistical packages, preferably SAS and/or STATA
  3. Demonstrated ability to produce high quality, written material such as technical reports, technical issue papers and conference papers and the ability to write in a style and format easily understood by policy makers, researchers and other relevant stakeholders
  4. Strong organisational skills with a demonstrated ability to work on difference projects simultaneously, pay attention to detail and meet deadlines
  5. Demonstrated capacity to work collaboratively with relevant academic, government, industry and community stakeholders


  1. Appropriate tertiary qualifications

Applications for this position must provide a full CV and include a statement of claims of no more than 3 pages against these selection criteria.

Duty statement

Within the framework of the APS Values, Employment Principles and Code of Conduct, and under the direction of the Senior Research Fellow, this position is required to:

  1. Undertake a variety of tasks associated with complex survey data manipulation and data cleaning, preparation data and associated documentation across different projects
  2. Liaise with study stakeholders, including different states and territories authorities, government departments and data users
  3. Work as part of a team towards the realisation of shared project goals
  4. Represent the Institute at relevant workshops, conferences and seminars
  5. Ensure that the APS Values, Employment Principles and Code of Conduct are promoted and applied within the workplace

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