Manager, Alumni Career Programs & Student Engagement

California University of Technology
Pasadena, California, United States
22 Nov 2016
End of advertisement period
20 Dec 2016
Contract Type
Full Time

Job Summary

Caltech is an international leader in science and technology research and education. With 34 Nobel Laureates, Caltech’s mission is to expand human knowledge and benefit society through research integrated with education. We investigate the most challenging, fundamental problems in science and technology in a singularly collegial, interdisciplinary atmosphere, while educating outstanding students to become creative members of society.

The purpose of Development and Institute Relations (DIR) is to foster a thriving and engaged community of support for Caltech. By connecting the people who share and support Caltech’s mission and values, we will ensure the Institute receives the necessary resources to achieve Caltech’s aspirations and sustain its excellence in teaching, research, and scholarship in perpetuity. DIR team members embrace and uphold the values of diversity, integrity, respect, focus, and pride.

The Caltech Alumni Association celebrates the unique value and character of the Caltech experience and empowers the alumni community to thrive and connect with Caltech and each other.

Our students are trained to be problem solvers. Caltech graduates are innovative, creative, and valuable assets to the workforce and are accomplished in a wide variety of careers from academia to industry, to civil service and the arts. Our students make an impact in the world while they were here and they continue to make a profound difference in their careers and communities once they have graduated.

Reporting to Executive Director of the Caltech Alumni Association/Director of Alumni Relations, the manager of alumni career programs and student engagement oversees, develops and executes a variety of programming, events, and communications to engage current Caltech students and support the career development of alumni.

• Launch activities to help build awareness among current students about the alumni community, actively engage in student life, help connect current students to alumni, and successfully transition students to engaged alumni.
• Curate and develop career support opportunities for alumni and help to build a strong alumni network.
• Provide professional leadership to a committee of the Caltech Alumni Association board of directors.
• Develop and execute events for alumni and for alumni and students.

In this role, the successful candidate will have excellent project management, communication and data tracking and analysis skills. S/he has strong interpersonal skills and a sense of humor. S/he thrives on a small team and embraces a fast-paced environment where resourcefulness, initiative, nimbleness, and follow through are vital. The successful candidate works collaboratively with the entire Alumni Relations team and other campus partners to carry out relevant and impactful programming that celebrates and builds meaningful engagement with Caltech’s 23,000 living alumni.

Job Duties

Alumni Career Programs (40%)
• Curate career development content for alumni and build an active alumni network that connects alumni and current students. This position does not provide career counseling.
• Develop in-person and virtual programming such as webinars, regional networking events, and industry groups (ex. entrepreneurs, finance) that supports the professional development of alumni by meeting their unique needs.
• Develop a high impact mentoring program.
• Maintain, promote and expand the alumni career website and online presence including LinkedIn groups.
• Partner with Caltech’s Career Development Center, Diversity Center and other campus colleagues as appropriate.
• Regularly collect and report on alumni industry engagement data, key alumni employers, affinity group membership, and other markers, using this information to inform programmatic initiatives.
• Manage, develop, and expand in-person and virtual programming such as webinars, regional networking events, and industry groups (ex. entrepreneurs, finance) that supports the professional development of alumni by meeting their unique needs across the lifecycle.
• Manage annual women’s network event with alumnae and students during reunion weekend. Determine opportunities to expand this programming.
• Expand Caltech Women’s Network programming, both in person and virtually.
• Expand recent graduate programming, both in person and virtually.
• Coordinate closely with colleagues in both advance event planning and utilization of regional alumni volunteers.
• Staff large alumni events such as Reunion Weekend & Seminar Day and Alumni College; other events as needed.

Student Engagement (30%)
• Develop and manage programming that engages with current undergrad and graduate students and helps build awareness of and connectivity to the alumni community.
• Identify new opportunities for alumni to volunteer in support of student life, both in-person and virtually. Recruit, manage and thank volunteers.
• Launch and manage program to help students transition to engaged alumni.
• Create new and leverage existing marketing materials that highlight the achievements and inspiring stories of alumni for a student audience.
• Liaise and coordinate with student leaders and ambassadors throughout the year and in support of reunion weekend.
• Participate enthusiastically in a variety of student activities as a representative of the Caltech Alumni Association. Become an energetic member of the community.
• Coordinate with campus partners such as the Center for Career Development and Diversity Center.

Board of Directors Staffing (10%)
• Staff one or two committees of the Caltech Alumni Association Board of Directors, which meets on campus four times a year.
• Provide program updates, write summary reports and share best practices with committee, board and staff.
• Assist with board member recruitment as needed.
Communications (15%)
• Serve as the architect of messaging around careers and professional development.
• Create new and leverage existing marketing materials that highlight the achievements and inspiring stories of alumni for a student audience.
• Create new marketing materials that highlight the impact of alumni interactions for current students.
• Explore, purchase, and implement relevant career/networking platforms.
• Manage content of Alumni 101 webpage.
• Liaise closely with communications colleagues on all relevant projects, assessing need for external vendor work as appropriate.

Special Projects and New Opportunities (5%)

Basic Qualifications

• Bachelor’s degree.
• At least three years of experience in alumni relations, student affairs, or program management.
• Strong knowledge of industry best practices around career development, student affairs, and alumni relations.
• Demonstrated success in program management and strategic planning.
• Excellent critical thinking, problem solving, organizational, and computer skills (MS Office, etc.), as well as strong writing, proofreading, editing, and oral communication skills.
• Familiarity with tools such as Squarespace, Eventbrite, MailChimp, Formstack, Hootsuite, WebEx, and Basecamp.
• Ability to work productively in complex organizations.
• Natural affinity for helping alumni and students make meaningful connections.
• Ability to work in a hands-on environment with limited resources; demonstrated entrepreneurial spirit.
• Ability to work well under pressure and lead multiple long and short-term projects simultaneously.
• Confident, positive, professional demeanor.
• Finds enjoyment in helping teammates and constituents succeed and thrive.
• Ability to build authentic and meaningful relationships with students and alumni.
• Self-starter with a positive attitude. Comfort and ease working with ambiguity and ability to reprioritize projects to meet program and team goals.
• An authentic curiosity about science and technology, a strong appreciation for the extraordinary intellectual accomplishments and challenges of Caltech students, alumni and faculty, and patience to learn the unique culture of Caltech.
• Must be able to work evenings and weekends.
• Demonstrate the ability to practice and adhere to organizational values.
• Volunteer management experience.
• Higher education experience.

Supervisory position? No

Posting Detail Information

Posting Open Date 08/16/2016
Posting Close Date
Open Until Filled

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.