Business Manager

7 days left

Recruiter
Colorado State University
Location
Fort Collins, Colorado, United States
Posted
14 Nov 2016
End of advertisement period
12 Dec 2016
Ref
39584
Contract Type
Permanent
Hours
Full Time

Position Summary

The Business Manager of Conference & Event Services provides research, analysis and guidance for all fiscal processes and procedures for the department as well as excellent customer service to CES clients and staff. Analytical skills and evaluating complex data will be required regularly in this position. This position will establish internal controls and will set internal policy in compliance with Generally Accepted Accounting Principles (GAAP) and University standards. This position will work directly with the department Director in planning, monitoring and reporting budget and financial performance. In addition to the primary duties listed above, this position will provide financial coordination for CES clients year round and event coordination during the summer months. This position will also provide financial processing for the CSU Mountain Campus.

Minimum Qualifications

Three years of full-time, technical accounting experience.

Substitutions

Two years of college, university or non-
correspondence business school which included eighteen (18) semester credit hours of accounting can substitute for up to two years of the required experience.

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

  • A Bachelor’s Degree
  • Experience using the Kuali financial system
  • Demonstrated experience working within the State of Colorado travel guidelines
  • Demonstrated experience in financial management within a university or college setting
  • Demonstrated experience in budget and contract management
  • Demonstrated experience in event coordination logistics
  • An expressed and commitment to diversity
  • Demonstrated ability to manage multiple competing deadlines
  • Strong attention to detail
  • Superior customer service skills
  • Strong written communication skills

Essential Job Duties

Job Duty Category

Financial Management

Duty/Responsibility

  • Develop financial processes, procedures, and reports that comply with University and state policies and procedures to ensure sound fiscal management for the department.
  • Maintain and monitor as many as 150 event accounts annually from account creation to account closure and document retention.
  • Process deposits and payments to and from event clients, campus partners, and service providers.
  • Maintain a central spreadsheet to determine total revenue distribution.
  • Initiate, monitor, approve, and reallocate campus Pcards and state travel cards for CES staff and event clients.
  • Reconcile all account revenues and expenses for three departmental accounts.
  • Complete monthly reconciliation of all accounts receivable, credit card clearing, collections, and bad debt accounts, as well as creates entries for fiscal year end.
  • Advise and assist Director with development of annual budget figures as well as monthly budget updates.
  • Assist in developing the Durrell and Guest Services Team budgets.
  • Review and advice all staff on event liability insurance requirements and tax exempt statuses for each event.
  • Review and advise staff on event liability insurance requirements to tax exempt statuses for each event.
  • Oversee all cash handling including petty cash and a change fund.

Percentage Of Time

57

Job Duty Category

Financial Event Coordination

Duty/Responsibility

  • Manage all aspects of 5-10 financial management events per year including initial proposal, contracting, budgeting, final invoice preparation, and account closing.
  • Coordinate travel for all event accounts, event participants, and CES staff travel.
  • Arrange special pay for all event accounts including payroll, honoraria, and supplemental pay.

Percentage Of Time

20

Job Duty Category

Summer Event Coordination

Duty/Responsibility

  • Manage all aspects of a 5-10 room and board events per summer including initial proposal, securing appropriate resources on-campus, contracting, coordination, on-site assistance, final invoice preparation, and account closing.
  • Evaluate requirements for each program and identify, locate, and schedule appropriate facilities and other necessary resources.
  • Understand and follow CSU policies and procedures when committing University resources.
  • Communicate regularly through multiple methods (phone, email, forms, calendars, in-person meetings) with clients and partners (on- and off-campus). To confirm program schedules and logistics.
  • Provide on-call management and oversight during entire event duration.

Percentage Of Time

15

Job Duty Category

Mountain Campus Financial Assistance

Duty/Responsibility

  • Initiate, monitor, approve, and reallocate Pcards and state travel cards for Mountain Campus staff.
  • Process disbursements.
  • Arrange travel for CSU Mountain Campus staff.
  • Process payments and maintain records for the CSU Mountain Campus getaways.

Percentage Of Time

8

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the “Work Experience” section on the application. We must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that we can calculate full-time experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. **Please see the “Required Documents” section of the posting.
  • Resumes will not be accepted in place of a complete application; however, resumes may still be required as a component of complete application materials.

NOTES

  • The selection process for State Classified positions may include an exam(s), which often requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check in your Junk and Deleted folders for these important communications.
  • Pertinent updates to your application status can be obtained by logging into your application account at https://jobs.colostate.edu

DEPARTMENT CONTACT INFORMATION

  • Please check the “Help” link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office at the main phone line: 970-491-MyHR (6947).

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.