Project or Program Management Associate or Manager

Colorado State University
Fort Collins, Colorado, United States
14 Nov 2016
End of advertisement period
12 Dec 2016
Contract Type
Full Time

Position Summary

Under the supervision of the Director, the Project/Program Management Associate/Manager is responsible for organizing and leading teams to support cGMP campaign activities, as well as to support BioMARC’s overall facility and business operations. The Associate/Manager is required to build, maintain and utilize the basic infrastructure of each assigned project’s work plan (in collaboration with team leaders) to manage and coordinate each project team and successfully complete tasks on-time. More over it requires escalating levels of experience in project management and administrative task. A “Project” can be the scope of work related to externally funded deliverables or may be internally derived objectives.

Required Job Qualifications

Associate Level

  • Bachelors degree in the Sciences, Medicine, Business, Liberal Arts or other.
  • 0-5 years work experience

Manager Level

  • Bachelors degree in the Sciences, Medicine, Business, Liberal Arts or other.
  • 10+ years work experience
  • Masters degree in the Sciences, Medicine, Business, Liberal Arts or other.
  • 5+ years work experience.
  • PhD
  • 2 years work experience.

Preferred Job Qualifications

  • Work experience in a contract manufacturing organization.
  • Experience in office management/administrative support.
  • Experience in regulated environment.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category

Project Management


  • Responsible for recognizing and managing a project’s mission, deliverables, resources, key participants (internal and external), deadlines, gaps and risks.
  • Develop and manage sophisticated schedules and planning tools for multiple departments using Microsoft Office software, such as MS Project, MS Excel, MS Visio, and others.
  • Independently analyze complex interdepartmental activities in relation to the project scope, schedule and budget to identify risks, contingencies and alternatives. Must consistently exercise discretion and judgment to meet project objectives.
  • To show proficiency in a wide range of project management skills, including maintenance of complex schedules and timelines, efficient contractual change control management, cross-team leadership, risk mitigation, client communications, etc.

Percentage Of Time


Job Duty Category



  • Manage routine client communications including team meetings, client meetings, and intercompany document management. Assists with budget reports and progress reports. Must be able to communicate with industry and business experts effectively.
  • Required to manage and record complex meeting action/discovery items, prepare meeting agendas and disseminate project information.
  • Typically provides Human Resource Management support, as wells as guidance and/or supervision to other employees.
  • Supports BioMARC departmental managers/supervisors in the facilitation and motivation of project teams and team members.
  • Supports team leaders in identifying critical path issues/solutions and task/resource prioritization to maintain schedule and budget.
  • Keep the Director informed of the status of the each project’s deliverables, schedules, quality and deficiencies. Create/implement/execute written project work plans for manufacturing and/or scientific research projects.

Percentage Of Time


Job Duty Category



  • Operational support: These tasks may include, but are not limited to, key records maintenance, compiling and analyzing data for reports, administrative and analytical tasks associated with the budget process, manage and record complex meeting action/discovery items, scheduling executive appointments and meetings, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department, and other established general administrative requirements of the organization.
  • Coordinates strategic and tactical administrative tasks within the organization, other departments within BioMARC, the university and our sponsors. Applies extensive knowledge of the job skills, BioMARC and university policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments.
  • Perform other duties as required.
  • Additional responsibilities include financial management of assigned contracts: PM may be expected to procure materials and equipment through the university purchasing system, manage pricing models and billing procedures; accurately forecast revenue, margins, bill rates and utilization; assure project’s legal and quality documents are completed and signed; manage project budgets; determine appropriate revenue recognition, ensure timely and accurate invoicing, monitor receivables as well as deliverables; follow-up with clients regarding unpaid or unrecognized invoices; analyze project forecasts and resource burn rates.

Percentage Of Time


Application Details

Special Instructions to Applicants

The job title categories within this pool are for positions (when available) that are within a range of 0.5-1.0 Full Time Equivalent (FTE) effort (i.e., 50-100% work effort); Not to drop below the U.S. Fair Standard Labor Act dollar value thresholds for exempt employees. Hiring into a particular position at a specific FTE effort is based on the availability of task-specific funds, one’s skill set and other variables. Please note that this FTE effort and your salary will be very clearly communicated to you prior to hiring. Continued employment is not guaranteed and is also based on the availability of task-specific funds, one’s skill set and other variables. NOTE: The pool will expire 9/1/17. Applications will be accepted on a continuous basis. Individuals wishing to be considered beyond this date must reapply.

Conditions of Employment

Search Contact

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested

Maximum Requested