Commercial Maintenance Supervisor

Recruiter
Colorado State University
Location
Fort Collins, Colorado, United States
Posted
06 Nov 2016
End of advertisement period
04 Dec 2016
Ref
39342
Contract Type
Permanent
Hours
Full Time

Position Summary

This position is a fully operational general maintenance supervisor position. The primary focus is to oversee 5-7 full-time Structural Trades positions and performs the repair and maintenance of multiunit residential or light commercial facilities. The work involves a variety of tasks in the maintenance and upkeep of the equipment and systems associated with buildings. Work includes building, installing, repairing, renovating, demolishing, maintaining, finishing, and painting structures, structural parts, furnishings, locks, and associated building equipment.

Minimum Qualifications

Six years of progressively responsible experience in the structural trades
appropriate to the work assignment (including carpentry, electrical, painting, locksmithing).

Substitutions

N/A

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

  • Additional trade’s licensure or certifications.
  • Professional training/certification in management or supervision.
  • Strong attention to detail.
  • The ability to motivate employees and navigate change with subordinates and staff.
  • Demonstrated leadership and collaboration skills.
  • Demonstrated interpersonal and customer service skills.
  • Ability to communication an understanding of primary goals and objectives in a “big picture” format.
  • Ability to utilize computers and other electronic mobile devices to manage/track work orders and communicate with team.
  • Demonstrated ability to communicate effectively verbally, and establish relationships through strong interpersonal skills.
  • Demonstrated leadership and collaboration skills.
    An approach to work that includes :
  • Eagerness to collaborate and share information with a variety of skilled trades professionals.
  • Flexibility and the ability to adjust to changing work demands, priorities, and routines.

Essential Job Duties

Job Duty Category

Maintenance

Duty/Responsibility

  • Ensure all new equipment has a preventative maintenance plan and frequency and both are entered into the software program.
  • Perform reactive, planned, corrective and preventative maintenance of structures, fixtures and other building equipment to include but not limited to: building, installing, repairing, renovating, demolishing, maintaining, finishing, and painting structures, structural parts, furnishings, locks, and building equipment. The work is in several trades.
    *Maintain records of performed maintenance and future scheduled service in electronic software.
  • Utilize a variety of hand tools, power tools, electronic and mechanical measuring devices and other specialized equipment in the performance of assigned tasks.
  • This position is required to access a variety of spaces not limited to: basements, tunnels, crawl spaces, attics, chases, and roofs using stairs, ladders, lifts, scaffolds and other means to service or inspect equipment.
  • Monitor quality of projects and assigned tasks.
  • Provide training, supervision and mentoring of staff, delegates appropriate authority to skilled trades staff regarding quality and quantity of work. Analyze job assignments within specific areas to result in cost and/or time savings.
  • Ensure job site safety for employees, staff and building occupants.
  • Provide training opportunities for safety related job site conditions.
  • Work with customer service staff to provide timely quality customer service to residents, guests and business partners.
  • Use Personal Protective Equipment and safety procedures for the above tasks.
  • Perform new commercial and residential project installations to include but not limited to natural gas, domestic water, sewer, heating, steam, condensate, fire sprinkler, backflow prevention, electrical and associated components or fixtures.
  • Perform maintenance, repair and remodel on existing commercial and residential natural gas, domestic water, sewer, heating, steam, condensate, fire sprinkler, backflow prevention and associated components or fixtures.
  • Work with other staff such as electrician, pipefitter or welder to complete assigned work.
  • Utilizes a variety of hand tools, power tools, electronic and mechanical measuring devices and other specialized equipment in the performance of assigned tasks.
  • This position is required to access a variety of spaces not limited to: basements, tunnels, crawl spaces, attics, chases, and roofs using stairs, ladders, lifts, scaffolds and other means to service or inspect equipment.
  • Monitors quality of projects and assigned tasks.
  • Provide training, supervision and mentoring of staff, delegates appropriate authority to skilled trades staff regarding quality and quantity of work.
  • Analyze job assignments within specific areas to result in cost and/or time savings.
  • Ensure jobsite safety for employees, staff and building occupants. Provides training opportunities for safety related jobsite conditions.
  • Work with customer service staff to provide timely quality customer service to residents, guests and business partners.
  • Use Personal Protective Equipment and safety procedures for the above tasks.
  • Respond to plumbing, heating and other facility related emergencies which may include after hours response from normal daily work schedule in order to meet University, Department or customer needs.
  • Monitor quality assigned tasks.
  • Provide training, supervision and mentoring of staff, delegates appropriate authority to skilled trades staff regarding quality and quantity of work.
  • Analyze job assignments within specific areas to result in cost and/or time savings.
  • Ensure jobsite safety for employees, staff and building occupants.
  • Provide training opportunities for safety related jobsite conditions.
  • Use Personal Protective Equipment and safety procedures for the above tasks.
  • Respond to plumbing, heating and other facility related emergencies which may include after hours response from normal daily work schedule in order to meeting University, Department or customer needs.

Percentage Of Time

55

Job Duty Category

Supervision and Performance Management

Duty/Responsibility

  • Oversee departmental facilities maintenance and repair operations by directing building maintenance services staff performing routine and preventive maintenance work in a variety of building trades including carpentry, minor plumbing, minor electrical, HVAC, flooring, painting and finishes.
  • Prioritize work orders, identifies and resolves all inconsistencies, orders materials.
  • Organize and schedule sub-contractors and vendors as required.
  • Allocate internal staff labor to accomplish timely completion of maintenance.
  • Document labor and materials via electronic media.
  • Actively participate in attended meetings.
  • Establish open communication and conduct regularly scheduled staff meetings.
  • Relay information via meetings and various electronic media to disseminate departmental information and task assignments. Meetings include safety discussions and various training.
  • Participate in staff professional development, to include training session and conferences, as well as departmental planning sessions that support Mission/Vision/Values of the Department.
  • Documents worker compensation claims and follows work restrictions, rules and policies.
  • Work in conjunction with LTC in hiring of state classified and hourly employees.
  • Make recommendations as to hiring, termination, transfers, discipline and promotion.
  • Manage resources throughout departments and collaborate with other teams departments and partners.
  • Provide written and verbal schedules.
  • Utilize electronic work order systems and spreadsheets to coordinate activities which may be simple or complex assignments.
  • Develop reports to analyze preferred standards and effectiveness.
  • Establish performance expectations for subordinate staff.
  • Plan performance reviews and appraisals evaluating performance of subordinate employees.
  • Authorize payroll time cards, reviews and authorizes overtime as necessary.
  • Authorize use of sick, annual and compensatory leave per personnel rules and regulations. Addresses step one grievance.
  • Analyze and identify appropriate equipment to be used or replaced. Provide appropriate approval to the Purchasing Department.
  • Document billable and non-billable labor and materials. Prepare budgetary estimates for the work tasks as well as specific material, staff or vendor needed for related assignments.
  • Estimate labor and material costs.
  • Interpret designs and layouts from blueprints and inspects for code compliance.
  • Assist in the development of maintenance schedules.
  • Develop reports to analyze preferred methods, standards and effectiveness. Ensuring work completion and staff efficiency.
  • Analyze and identify appropriate equipment to be used or replaced. Provide appropriate approval to the Purchasing Department.
  • Review daily, monthly, or special reports retrieved from software systems.
  • Create and submit weekly reports.
  • Initiate and collaborate with others outside of service area. Models high standards of principles, values and ethics through policy decisions, professional duties and personal action in our organization. * Verbalize and demonstrate knowledge, confidentiality and integrity of our employees.
  • Work closely with other area supervisors in project planning, project construction, skilled trades and custodial services to complete assignments.
  • Act as a resource and liaison for other departmental representatives from Residence Life, Apartment Life, Conference Services and Dining Services.

Percentage Of Time

30

Job Duty Category

Conduct / Environment

Duty/Responsibility

  • Learn, apply and demonstrate how to enter personal living space with an awareness/enforcement of privacy and discretion for residents and guests, dealing with living habits, state of undress, shyness, etc.
  • Develop awareness/enforcement of student/guest behavior expectations, Identifying “red flag.~” such as alcohol, drugs, fire arms, unhealthy living conditions, etc. Remind the residents of personal safety (locking doors and windows, un­propping Exit doors, etc.)
  • Conduct appropriate social interactions with residents and guests and be aware of their personal space, using appropriate communication and providing programmatic support.
  • Provide administrative duties associated with assigned maintenance operations such as maintaining flies and records, performing room checkouts/apartment vacancy inspections, submits damage charges, and prioritizes and schedules daily routine work.
  • Offer input into process or task and estimates and schedules.
  • Order materials as necessary to ensure timely completion of assigned tasks.
  • Basic computer operation.

Percentage Of Time

7.5

Job Duty Category

Training, records, and team responsibilities

Duty/Responsibility

  • Attend required / recommended training / classes / seminars provided by HDS to accomplish the above, which includes ethics, safety, diversity, communications, BBP, and any applicable training in providing the best customer service, etc.
  • Develop professional skills and communication to effectively interact with live in residents and guests.
  • Attend all meetings, committees, and department sponsored functions.
  • Use all computer related software to enter time and leave requests, post time and comments for work orders, communicate by email or other department and university designated sites, and any other document related program.
  • Relay information via various electronic media to disseminate information and task assignments.
  • Comply with Operations Management Handbook, University, and State procedures and policies.

Percentage Of Time

7.5

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

  • Clearly document job duties performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the “Work Experience” section on the application. We must be able to evaluate your experience based on this information.
  • Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that we can calculate full-time experience.
  • The APPLICATION is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

  • If an Application is considered “Incomplete”, the application will be removed from consideration for the position.
    • An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
    • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.

RESUMES

  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. **Please see the “Required Documents” section of the posting.
  • Resumes will not be accepted in place of a complete application; however, resumes may still be required as a component of complete application materials.

NOTES

  • The selection process for State Classified positions may include an exam(s), which often requires candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from humanresources@colostate.edu. In addition to your Inbox, remember to check in your Junk and Deleted folders for these important communications.
  • Pertinent updates to your application status can be obtained by logging into your application account at https://jobs.colostate.edu

DEPARTMENT CONTACT INFORMATION

  • Please check the “Help” link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office at the main phone line: 970-491-MyHR (6947).

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires), Pre-employment Physical - Successfully completes the WorkSteps evaluation, Shift Work, On-call Status - Weekend coverage, emergencies

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.