Finance and Administration Coordinator

Sydney, Australia
$87,699- $95,084 p.a.
05 Oct 2016
End of advertisement period
19 Oct 2016
Contract Type
Fixed Term
Part Time

Macquarie is the university of pioneering minds. Globally recognised as one of Australia's leading research universities, Macquarie is a place where extraordinary new possibilities come to light. We've helped people to hear, introduced wireless internet technology to the world and broken through traditional boundaries by appointing Australia's first female vice-chancellor.

At Macquarie you'll join a vibrant community of diverse perspectives, all working towards a brighter future for our communities and our planet. Surrounded by beautiful parkland campus, our students and staff are free to explore and discover, supported by facilities including a high-tech library, private teaching hospital, gym and pools, childcare facilities, a campus train station and the newly expanded Macquarie Centre shopping complex next door.

In Macquarie's Faculty of Science and Engineering you'll join passionate researchers and educators blazing new trails in the spirit of discovery and exploration. Encouraged to think boldly, and supported by some of Australia's most outstanding facilities, brilliant minds converge in our faculty to create incredible new possibilities: the world's first attempt to synthesize complex life, the creation of Wi-Fi, the discovery of dancing dwarf galaxies, and the development of blue LED light. Inspired by challenge and opportunity, we look forward to welcoming you as we imagine a new future together.

Join us and start seeing the world in a different light.

The Role

The ARC Centre of Excellence for Nanoscale BioPhotonics  (CNBP) is a multi-institutional research centre headquartered at University of Adelaide and comprises of three (3) Research Nodes (University of Adelaide, Macquarie University and RMIT University).  The Macquarie Node of the Centre is currently located in the Department of Physics and Astronomy within the Faculty of Science and Engineering. CNBP currently has a network of over 140 researchers including 12 Chief Investigators, 11 Partner Investigators including International networks, Associate Investigators, research staff and postgraduate students. The Centre pursues both fundamental and applied research projects.

We are currently seeking an experienced Finance and Administration Coordinator to provide high level financial and administrative support to Macquarie Node Director and Executive of the Centre. This position will work closely with the Chief Operating Officer and with the other Administrative coordinators in the Centre.

Selection Criteria

To be considered for this position applicants must respond to the selection criteria below and attach as a separate document in the application process.


  • Degree in relevant discipline and/or equivalent experience working in an administration and/or support role in a complex working environment;
  • Experience in coordinating financial forecasts and budgets using finance and/or accounting systems;
  • Knowledge and understanding of research in an Australian Higher Education environment;
  • Demonstrated skill or experience in writing a range of reports (e.g. Research Ethic committee, Annual Report, ARC grant);
  • Demonstrated skill and experience building and managing relationships with a diverse range of external and internal stakeholders;
  • Experience in the application and interpretation of rules, policies and procedures in a research environment.


  • Knowledge and understanding of Australian Research Council (ARC) review process, annual reporting requirements, funding agreement and legal arrangements would be well regarded.

For further information about this role, please view the position description below.

This position requires a criminal record check also employment in this position is conditional upon holding a Working with Children Check Clearance.

Salary Package: From $87,699- $95,084 p.a. (Level 7), plus 17% employer's superannuation and annual leave loading. Pro-rata rates apply for part-time appointment.

Appointment Type: Part-time (28 hours) to full-time (35 hours) per week, 3 year fixed-term

Enquiries: Emeritus Professor Jim Piper via email

Applications Close: Wednesday 19th October 2016 at 11:55pm

Macquarie University is an EO Employer committed to diversity and social inclusion. Applications are encouraged from people with a disability; women (particularly for senior and non-traditional roles); Indigenous Australians, people who identify as GLBTI; and those from culturally and linguistically diverse backgrounds.

Applications need to be submitted through the Macquarie University online recruitment system. Where circumstances such as disability or remote location prohibit your access to our online system please contact the enquiries person listed in this advertisement for assistance.