Assistant Director

Colorado State University
Fort Collins, Colorado
23 Sep 2016
End of advertisement period
21 Oct 2016
Contract Type
Fixed Term
Full Time

Posting Details

Posting Detail Information

Working Title Assistant Director Post-Award Research Professional Position Yes Posting Number 201600777AP Position Type Admin Professional/Research Professional Number of Vacancies 1 Work Hours/Week 40 Proposed Annual Salary Range 120,000 Desired Start Date Position End Date (if temporary) Open Posting Date Open Until Filled Yes To ensure full consideration, applications must be received by 11:59pm (MT) on 10/10/2016 Description of Work Unit

Sponsored Programs is the primary coordinating office for externally funded activities of a contractual nature at CSU. Sponsored Programs oversees the full-range of research administration from proposal review and submission to final invoicing and project close-out.

Position Summary

The incumbent serves as a key member of the Office of Sponsored Projects management team and is responsible for: 1) management of sponsored project effort reporting systems, policies and procedures, 2) management of accounting technicians for all OSP constituency-based teams, 3) accounts receivable monitoring, 4) Monitor recharge account activity charged to sponsored program accounts, 5) liaison with federal and non-federal agencies on post-award issues, 6) overseeing audit functions, and 7) training for OSP staff and campus stakeholders on post-award compliance issues. The position works closely with the Office of Business and Financial Systems, Research Services, Information Systems, and Payroll to ensure effective coordination with the post-award financial arena, and with other key units responsible for research administration.

Required Job Qualifications

-Bachelor’s degree and 5 years or more of research admin experience in a university or other research-related setting.

-A minimum of 3 years post-award experience required

-Supervisory experience required.

Preferred Job Qualifications

-Effort certification experience.
-Experience with business analysis and change management techniques.
-Ability to work with multiple constituencies and systems in a collaborative atmosphere
-Excellent customer service and communication skills.

Diversity Statement

Personal or professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity outcomes.

Essential Duties

Job Duty Category Manage Effort Reporting Duty/Responsibility

a. Oversee effort reporting systems
b. Oversee policy review and development as related to effort reporting
c. Oversee procedure review and development as related to effort reporting
d. Oversee campus training at the University to ensure strict concurrence with federal compliance obligations in this area, including:
i. Ensuring that 100% of effort statements due under federal regulations are properly certified and approved by faculty and non-faculty researchers;
ii. Assess and, when needed, modify institutional systems and processes to ensure compliance with federal requirements, seeking to reduce faculty and departmental administrative burden whenever possible
e. Monitor PPDAs (salary cost transfers) and manage the effort recertification process
i. Communicate with academic departmental administrative staff concerning historical salary adjustment activity and the recertification processes by written and oral communication with departments
ii. Monitor and review all adjustments that impact closed effort statements to ensure the appropriate documentation and justification for departmental recertification requests
f. Ensure that faculty and staff are properly trained to meet their effort obligations
g. Serve as Business Process Owner for Kuali Effort Reporting module, which includes project management during system upgrades and coordination with key stakeholders
h. Keep abreast of national effort audits and regulatory obligations, and revise policies, procedures and systems when needed

Percentage Of Time 30 Job Duty Category Supervision Duty/Responsibility

Management of accounting technicians for all OSP constituency-based teams
a. Manage and direct all constituency-based account techs totaling approximately 8 FTE
i. Provide administrative oversight and direct supervision of account technicians
ii. Coordinate, review and approve daily work of staff
iii. Assist with the development and ongoing enhancement of team and departmental organizational structure, hiring, managing, mentoring and evaluating staff and appropriately recognizing and rewarding staff achievement
iv. Assist in the development and implementation of specific performance measures and tracking methods for staff, and the development and promulgation of organizational core competencies and team standards

Percentage Of Time 20 Job Duty Category Monitor accounts receivable Duty/Responsibility

a. Design and implement necessary changes in policy and processes related to the accounts payable and receivable functions to increase efficiency and to ensure continued compliance with State and Federal regulations, as well as University policy and procedures
b. Ensure that all University payments and receivables are properly entered and processed in a timely and accurate fashion. Interact with vendors to resolve situations and billing inquiries as needed

Percentage Of Time 10 Job Duty Category Monitor Recharge account activity Duty/Responsibility

Monitoring of Recharge account activity charged to sponsored program accounts
a. Monitor recharge billing rates for consistency
b. Ensure that recharge/service center activity adheres to applicable federal standards, including but not limited to OMB Uniform Guidance and federal agency requirements
c. Ensure recharge activity adheres to University Cost Accounting standards and applicable university policies

Percentage Of Time 10 Job Duty Category OSP Liaison Duty/Responsibility

Liaison with departments, PIs, federal and non-federal agencies on post-award issues
-Serve as primary contact for post-award compliance

Percentage Of Time 10 Job Duty Category Audit functions Duty/Responsibility

Oversee audit functions
a. Supervise Financial Business Manager (1 FTE)
b. Oversee all audit requests from federal and nonfederal agencies and internal audit
c. Conduct spot-audits on at-risk accounts

Percentage Of Time 10 Job Duty Category Post-Award Training Duty/Responsibility

Provide training for OSP account technicians and post-award staff on campus
a. Develop and/or update current training materials in OSP
b. Develop topical presentations for campus
c. Develop, long-term, a comprehensive post-award training program for use by the entire CSU research administration community.

Percentage Of Time 10 Application Details

Special Instructions to Applicants

Please submit a cover letter which addresses the minimum and preferred qualifications as well as the responsibilities listed in the position summary.
References will not be contacted without prior notification of candidates.

Conditions of Employment Search Contact Claudia Amos EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

Minimum Requested 3 Maximum Requested 3 Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents Required Documents

  1. Cover Letter
  2. Resume or CV

Optional Documents