Assistant Director

Colorado State University
Fort Collins, Colorado
23 Sep 2016
End of advertisement period
21 Oct 2016
Contract Type
Fixed Term
Full Time

Posting Details

Posting Detail Information

Working Title Assistant Director, Orientation Programs Research Professional Position No Posting Number 201600774AP Position Type Admin Professional/Research Professional Number of Vacancies 1 Work Hours/Week 40 Proposed Annual Salary Range $50,000 - $55,000 Desired Start Date Position End Date (if temporary) Open Posting Date Open Until Filled Yes To ensure full consideration, applications must be received by 11:59pm (MT) on 10/09/2016 Description of Work Unit

Orientation and Transition Programs (OTP) creates dynamic, student-centered experiences to inspire purposeful transitions. Organizationally, OTP is part of the Center for Advising and Student Achievement (CASA) which is made up of six units which include Orientation and Transition Programs (OTP), Advising for Undeclared Students, Key Learning Communities, Outreach and Support Programs, Community for Excellence Scholar Programs and Health Professions Advising.

The Assistant Director for Orientation Programs works collaboratively with campus colleagues in the Division of Student Affairs and the Division of Academic Affairs. This position reports directly to the Director of Orientation and Transition Programs and joins the rest of the OTP professional staff team that includes four Coordinators, and one other Assistant Director. Additionally, OTP places high value on student leadership and development and employs over 350 student leaders to implement university-wide orientation and transition programming.

Position Summary

The Assistant Director for Orientation Programs provides leadership and visioning for all undergraduate student orientation program coordination, assessment of programs, and student staff recruitment, selection, training and supervision.

Required Job Qualifications

  • Master’s Degree in student affairs, higher education or related field.
  • Three years of full-time, professional experience in a higher education setting working with students, supervising and program planning (two years in a 20-hour graduate assistantship is equivalent to one year of professional experience).
  • Demonstrated leadership and experience in a higher education setting working with orientation and transition programs designed to increase student engagement and retention.

Preferred Job Qualifications

  • Demonstrated experience working with new student orientation programs for various populations (first-year, transfer, international).
  • Demonstrated experience supervising full-time and/or graduate-level staff.
  • Demonstrated experience in a higher education setting working with diverse student groups and commitment to diversity and inclusion.
  • Demonstrated experience developing and implementing student staff training and student staff supervision.
  • Demonstrated ability to develop and maintain collaborative relationships with academic departments, student services and strategic campus partners.
  • Demonstrated communication skills, including interpersonal communication, presentation, facilitation experience and written communication skills.
  • Knowledge of student development theory and demonstrated application to student programming and student staff training.
  • Experience developing and implementing learning outcomes and program assessment.
  • Basic computer skills including MS Office applications.

Diversity Statement

Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Duties

Job Duty Category Supervision and Training Duty/Responsibility

  • Supervise and evaluate the Coordinator for Orientation Programs.
  • Select, train, supervise and evaluate 30 Orientation Leaders and one Student Coordinator.
  • Create and facilitate the 16-week training curriculum for Orientation Leaders with the Student Coordinator including diversity and inclusion, facilitation and communication skills, campus resources, customer service, and conflict resolution. Direct supervision of staff with regular meetings to provide and receive feedback.
  • Coordinate the recruitment and selection process of student staff positions within Orientation and Transition Programs. Responsible for coordinating and delegating responsibilities to recruit a diverse and qualified candidate pool for Student Coordinators, Orientation Leaders, International Orientation Team members and Transfer Transition Leaders.
  • In collaboration with the Assistant Director for Transition Programs and the Student Coordinator for Orientation Programs, provide support to the Orientation Leaders who serve as group supervisors of Ram Welcome Leaders during Ram Welcome.

Percentage Of Time 25% Job Duty Category Program Coordination Duty/Responsibility

  • Working collaboratively with Orientation and Transition Programs staff and campus partners, provides administration, vision, and leadership of all new student orientation programs including First-Year Student Orientation, Transfer Student Orientation, International Student Orientation, Online Orientation, First-Year and Transfer Student Outdoor Orientation Programs, and extended orientation program initiatives.
  • Serve as the primary coordinator for First-Year Student Orientation and Transfer Student Orientation programs including collaborating with campus partners and students to solicit and gather feedback on the programs, planning the overall orientation schedules including determining space/catering requirements, scheduling all presenters for various educational sessions, and all other program logistics; creating and implementing student staffing structure for all orientation programs; and communicating clearly with all presenters and other campus partners involved within orientation programs.
  • Plan, implement, and coordinate marketing efforts and publications for all orientation programs including website content management and design and coordinating all print publications; ensures consistency of publications with University branding.
  • Develop and implement learning outcomes, assessment and evaluation methods and data reporting structure for all new student orientation programs.
  • Proactively examines and evaluates University initiatives and national trends to enhance the resources and services provided to new students.
  • Works with the Coordinator for Operations in OTP to develop and implement the reservation system and customer experience for orientation programs.

Percentage Of Time 30% Job Duty Category University Responsibilities Duty/Responsibility

  • Develops and maintains partnerships, relationships and collaborations with academic affairs and student affairs to align strategic priorities with serving all new University students and families through orientation programs.
  • Coordinate the academic advising process at first-year, transfer, online, and international orientation, which includes meeting regularly with academic advisors and academic colleges to seek input and feedback, communicating regularly with academic advisors across campus, and managing the logistics of advisor assignments and logistics during orientation programs.
  • Responds to complex problems involving multiple stakeholders including internal and external University constituents on a daily basis in relation to the experiences new students and their guests have as they plan their transition to the University.
  • Works with campus partners to streamline, troubleshoot and implement comprehensive communication plans to new students and families.
  • Aligns outcomes of new student orientation programs to University retention, persistence and graduation efforts.

Percentage Of Time 25% Job Duty Category Budget Management Duty/Responsibility

  • Manages the budget for multiple new student orientation programs, student staff training and salaries, and publications.

Percentage Of Time 10% Job Duty Category Departmental Responsibilities Duty/Responsibility

  • Serve as an effective and contributing team member through open communication and support of co-workers as well as of OTP programs coordinated by team members.
  • Act as a positive representative of CASA and Orientation and Transition Programs, and a positive role model for students.
  • Contribute to the development and implementation of overall office goals and priorities.
  • Other duties as assigned.

Percentage Of Time 10% Application Details


Special Instructions to Applicants

A complete application includes a cover letter and a resume addressing all job qualifications, along with the names and contact information of three references including relationship and current supervisor. References will not be contacted without prior notification of candidates. Please submit all materials via

Application materials will be accepted until position is filled, however for guaranteed full consideration, application materials must be submitted by October 9, 2016 at 11:59p.m. MT. If you have questions about the position or search process, please contact Dani Magaña, Search Support, at or (970) 492-4142.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact Dani Magaña, or (970) 492-4142 EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

References Requested

Minimum Requested 3 Maximum Requested 3 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Master's Degree in student affairs, higher education or a related field?
    • Yes
    • No
  2. * Do you have three years of full-time, professional experience in a higher education setting working with students, supervising and program planning (two years in a 20-hour graduate assistantship is equivalent to one year of professional experience)?
    • Yes
    • No
  3. * Do you have demonstrated leadership and experience in a higher education setting working with orientation and transition programs designed to increase student engagement and retention?
    • Yes
    • No

Applicant Documents Required Documents

  1. Resume
  2. Cover Letter

Optional Documents