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Administrative Assistant / Receptionist (PET)

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater)
Salary
£30,148 - £33,081 per annum, including London Weighting Allowance
Closing date
13 Feb 2025
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Job Details

About us

We are looking for an enthusiastic administrative assistant and receptionisist to join our PET imaging team at King’s College London (KCL) & Guy’s and St Thomas’ (GSTT) PET Centre.

The PET Centre is part of both King's College London's School of Biomedical Engineering & Imaging Sciences in the Faculty of Life Sciences and Medicine, and Guy's & St Thomas' NHS Foundation Trust.

​We run a clinical PET service in parallel with an extensive programme of clinical research. Facilities currently include 2 cyclotrons, radiochemistry labs, 3 PET-CT scanners and a PET-MR scanner.

About the role

The PET Receptionist and Administrative assistant is a key member of the PET administrative team responsible for the provision of clerical administrative support in all aspects of the PET Centre's activities.  This will cover both St Thomas’ Hospital and Guy’s Cancer Centre and will include clinical, research and radiochemistry service provision and will be working under the direction of the PET Operations Officer.   

The post holder will assist with maintaining departmental records in an organised and accessible manner in addition to preparing patients records for filing and scanning.  They will also contribute to general clerical activities including processing patient appointment letters, collating scanning lists in addition to calling and communicating PET protocol to patients before the scan appointment.

This is a full-time position involving a high level of patient contact both face to face and by telephone and requires well developed, verbal, organisational, computing skills and accuracy. The post holder must be able to remain calm and project a welcoming and friendly manner recognising that patients may be nervous and under stress when they are contacted or attend for scan appointments.

This is a full time post (35 Hours per week), and you will be offered a fixed term contract for 1 year (full time attendance on site is required)

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria 

  1. Minimum level 1 qualifications, e.g. GCSE, or vocational qualifications and/or skills and experience acquired during relevant work experience
  2. Excellent literacy & numeracy skills
  3. General administrative experience including maintenance of accurate filing systems
  4. Excellent communication and face to face interpersonal skills with people at all levels including good spoken English and excellent telephone manner
  5. Good knowledge of MS Office including Word Processing, Excel, PowerPoint and use of email/internet
  6. Good organisational skills with strong accuracy and reliability and a flexible approach to duties
  7. Ability to work effectively as part of a team
  8. Ability to respond to non-standard situations and work calmly under pressure

Desirable criteria

  1. Knowledge/experience of managing patient administration and management databases
  2. Experience of working in a hospital/medical environment
  3. Willing to work flexible hours

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

This post is subject to Disclosure and Barring Service and Occupational Health clearances.

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
GB

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