Executive Assistant and Project Officer-School Of Public Health
- Employer
- UNIVERSITY OF SYDNEY
- Location
- Camperdown, Australia
- Salary
- $99,455 + 17% superannuation
- Closing date
- 16 Feb 2025
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- Job Type
- Professional Services, Administrative
- Contract Type
- Fixed Term
- Hours
- Full Time
Job Details
- An exciting opportunity for an Executive Assistant to provide confidential, high level and secretariat support to the Head of School at the Sydney School of Public Health
- Full time, fixed term 12 months
- Base Salary starting at $99,455 + 17% superannuation
About the opportunity
Founded in 1930, Sydney School of Public Health is Australia's first and leading school of public health. We are a leader in a number of research areas including health policy, health promotion and prevention of disease and disabilities, among others. Our internationally recognised researchers are motivated by the need to improve health globally, and have interests that embrace the ethical, social, economic and environmental causes of health.
The Executive Assistant and Project Officer will make independent decisions in relation to day-to-day activities and will make other decisions within the scope of this position. This role will utilise excellent judgement and problem-solving skills to resolve issues and will use critical judgement to raise important issues for consultation with the Head of School and the School Manager.
Your key responsibilities will be to:
- coordinate and manage the daily functions of the Office of the Head of School (HOS), including their responsibilities as Head as well as professorial, professional and industry responsibilities
- liaise with government and other external bodies in the scheduling of appointments, making travel arrangements and maximising the productive use of available time
- assist the School Manager in the provision of high-level administrative support
- perform executive secretarial duties including prioritisation, dissemination, and preparation of non-routine correspondence
- organize the weekly schedule of the Head and provide and maintain appropriate documentation for all engagements including the preparation of summary briefs when required
- organize HOS meetings in particular, the Management Advisory Committee (PubMAC) and the School Academic Board (SAB) as required
- primary liaison between HOS and the Office of the Dean, as well as senior management and other staff
- assist the School Manager in the management of the approval process across the school for documents requiring HOS approval.
About you
- extensive experience in providing executive administrative support to senior executive staff
- demonstrated computing skills in email (Outlook), the internet and Microsoft Office (including PowerPoint)
- demonstrated ability to adapt to a changing and evolving workplace to meet the school and University's requirements
- ability to establish and maintain excellent working relationships with a wide range of people, both internal and external to the University and with professional bodies
- ability to independently compose correspondence without supervision and draft minutes and agendas
- ability to work both independently and as part of a team, taking initiative and exercising judgement in resolving matters that may arise as part of normal daily work
- excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of empathy and discretion in dealing with complex matters.
To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.
Sponsorship / work rights for Australia
Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.
Pre-employment checks
Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Cecilia Blamey, Recruitment Operations by email to cecilia.blamey@sydney.edu.au.
Copyright The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Sunday 16 February 2025 11:59 PM
Company
The University of Sydney was established in 1850 and is consistently recognised, both locally and internationally, for its outstanding teaching and research excellence. Sydney alumni include Prime Ministers, Governor Generals, Nobel Prize winners and leaders in every field of endeavour.
The University offers a comprehensive range of courses, including a number of disciplines unique in Australia. Teaching is spread across nine different state-of-the art campuses, located across New South Wales.
The University of Sydney’s commitment to excellence in research has resulted in an outstanding record in national competitive funding and underpins an approach to teaching which has won nominations for excellence and resulted in high student satisfaction ratings. The University has 78 research centres and institutes and is home to three ARC Centres of Excellence.
The teaching, research and cultural life of the University is supported by extensive facilities, including the largest library collection in the Southern Hemisphere, the world-class Nicholson Museum of archaeological antiquities, the Macleay Museum of natural history and ethnographic collections and the University Art Gallery. Its outstanding sporting and recreation facilities provide a training centre for students and Olympic athletes.
The University of Sydney is a key member of the Group of Eight Australian major research-intensive universities, and the Worldwide Universities Network.
Campuses
The University of Sydney has nine official campuses.
1. Camperdown/Darlington Campus.
2. Cumberland Campus. Home to the Faculty of Health Sciences (based in Lidcombe).
3. Mallett Street Campus. Home of the Sydney Nursing School.
4. Sydney Conservatorium of Music Campus. In Macquarie Street, central Sydney.
5. Rozelle Campus. Home to Sydney College of the Arts.
6. Surry Hills Campus. Home to the Faculty of Dentistry.
7. Camden Campus. Contains facilities connected to the Faculty of Veterinary Science and the Faculty of Agriculture and Environment.
8. Burren Street Campus. Facilties are currently under development.
9. Sydney Medical School campuses. These include the School of Rural Health (in Dubbo and Orange), the Royal Prince Alfred Hospital, Concord Hospital, Westmead Hospital, the Children’s Hospital at Westmead, Nepean Hospital, Northern Clinical School, Sydney Adventist Hospital, Broken Hill University Department of Rural Health, and Northern Rivers University Department of Rural Health.
Faculties
The University of Sydney has 16 faculties.
1. Agriculture and Environment
2. Architecture, Design and Planning
3. Arts and Social Sciences
4. Business (Business School)
5. Dentistry
6. Education and Social Work
7. Engineering and Information Technologies
8. Health Sciences
9. Law (Sydney Law School)
10. Medicine (Sydney Medical School)
11. Nursing and Midwifery
12. Pharmacy
13. Science
14. Sydney College of the Arts
15. Sydney Conservatorium of Music
16. Veterinary Science
Number of Employees
Full-time employees: 7616
For more information, please visit: http://sydney.edu.au/
- Telephone
- +(61) 2 9351 2222
- Location
-
UNIVERSITY OF SYDNEY
NEW SOUTH WALES
2006
AU
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