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Registration Senior Specialist

Employer
KHALIFA UNIVERSITY
Location
Abu Dhabi, United Arab Emirates
Closing date
31 Jan 2025
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Description

Registration Senior specialist - ZMU

Job Purpose:

Assistant Registrar, Student Information System is responsible for the maintenance, procedural documentation and coordination of multiple reporting and special program software systems for student data to cover Student Reporting, review output for accuracy and Coordination of paperless student records, current and historic.

Registration Senior Specialist is responsible for the delivery of Student Registration Services with a high level of care and customer service and to oversee the execution of the day to day duties of the Registrar’s Office related to admission and registration of students to ensure the achievement of the  University’s mission and objectives.

Key Roles & Responsibilities

Operational Responsibilities:

  • Coordinate day to day operations of the Registrar’s Office on the university campus.
  • Oversee the registration process each term, ensuring it runs smoothly and efficiently.
  • Publish the registration schedule and maintain a registration annual calendar of events.
  • Carry out major subsets of tasks related to admission and registration as assigned by the supervisor and ensures accurate data entry and ongoing update of electronic student records and management of student files.
  • Manage add/drop processes, waitlists, and withdrawals, ensuring adherence to university deadlines and policies.
  • Maintain and update students’ records to show all related transactions: adding/dropping courses, majors, grade appeals, withdrawals, intercampus transfers, exceptions to policy, and certification of graduation.
  • Provide guidance to students regarding course registration, prerequisites, and academic policies.
  • Create student enrollment records, both electronic and hard-copy and coordinate the maintenance of all admissions records in the Registrar’s Office.
  • Facilitate the production and distribution of official academic records, including transcripts and diplomas.
  • Collect statistics and maintain a database of student enrolment status for purposes of timely reference and consideration by management in eventual policy review and decision making processes.
  • Schedule and prepare examination timetable, exam copying, room assignments, seating assignments, preparation of exam rooms
  • Follow up the collection, posting and dissemination of course grades including summary report of grade distributions as well as standard and ad hoc reports and both operational and official reports.
  • Ensure the verification, evaluation and posting student transfer credit includes certification of graduating students indicating that they have satisfied all degree requirements. 
  • Follow up the adherence of the student attendance policy includes preparation of weekly reports as well as notification letters related to violation of attendance policy.
  • Work on Standard and ad hoc reporting, including both operational and official reporting.
  • Attend meetings as a representative of the Registration Office related to interdepartmental projects involving assigned areas of responsibility.
  • Contribute to the development and implementation of policies and procedures related to student administration.
  • Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
  • Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
  • Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment
  • Perform any other tasks assigned by the Line Manager

Qualifications

Qualifications & Experience:

Required Qualifications:

  • Bachelor’s degree in Education, Business Administration, or a related field

Required Soft Skills:

  • Adaptability, proactivity, willingness to take on additional responsibilities; skilled in relationship building and teamwork.

Required Experience:

  • Expats: A minimum 7 years of relevant experience.
  • UAE Nationals: A minimum of 4 years of relevant experience

Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team (recruitmentteam@ku.ac.ae).

Closing Date: 31 January 2025

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