About Us

People Technology Solutions is responsible for the design and delivery of HR & Payroll digital services for over 9,000 colleagues across the university. The team consists of three collaborative hubs who are driven by service improvement and innovation: Digital Services Management, People Data & Analytics and Service Design & Improvement.

About the Role

This role holder would join the Digital Services Management team, who are responsible for managing and improving the day to day running of KCL’s HR Management System (PeopleXD) through the delivery of new software features and solutions as well as supporting our colleagues with the system.

We are looking for an experienced system and project administrator who thrives on working in busy environments with multiple business and supplier stakeholders. The role holder will need to have excellent communication and organisation skills as well as attention to detail when dealing with customer queries, supporting projects and team administration.

This is a full time post (35 Hours per week) but part time will be considered, and you will be offered an a fixed term contract until 31/12/2025.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Education to degree standard and/or equivalent qualifications/work experience 
2. Excellent stakeholder management skills and the ability to influence, motivate and build rapport with others  
3. Ability to manage own workload and work with minimal supervision  
4. Good written and verbal communication skills, able to confidently liaise with a variety of stakeholders  
5. Strong analytical and problem-solving skills
6. Experience of running system administrative tasks within a cloud-based application 
7. Experience of co-ordinating projects and team administrative activities 
8. Experience of developing and producing documentation (e.g. training guides, operating manuals, slides, reports)

Desirable criteria

1. Experience of using People XD or another Human Resources system or similar large relational database 
2. Experience of working in Higher Education 
3. Understanding of GDPR Legislation 
4. Agile methodology experience 

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’  pages.

Interviews are due to be held w/c 20 January 2025.

We are able to offer sponsorship for candidates who do not currently possess the right to work in the UK.