• Continuing Position | Full-Time
• Higher Education Officer Level 7 I $97,503 - $107,932 p.a.
• Bedford Park / Kaurna Country
• View Position Description

About the Role 

The Executive Assistant will provide tailored executive support by coordinating a range of complex administrative, logistical, and organisational tasks and functions, for and on behalf of, the Senior Deputy Vice-Chancellor. Pivotal to bringing order, efficiency and excellence to the Portfolio, you will operate with a high degree of autonomy and will be responsible for managing a diverse range of high level, complex and confidential tasks.

In addition to the above, the Executive Assistant will also:

• Prepare, research, edit and distribute correspondence, agendas, minutes, briefs, reports, and presentations.
• Manage calendars and respond to incoming and outgoing enquiries autonomously in line with University policy and procedure.
• Assist in organising events, conferences, and functions on behalf of the Portfolio.

About You 

With your demonstrated experience in executive and administration support, you will be a self-motivated and agile individual with excellent diplomatic interpersonal, written, and oral communication skills. You will have well-developed problem-solving skills and an ability to listen and interpret the Senior Deputy Vice-Chancellor’s needs, whilst exercising personal judgement, initiative, and confidentiality to support the activities of Senior Management.

To be successful in this role you will also demonstrate:

• Commitment to high quality outcomes, including an attention to detail, the ability to research and collate information from a wide range of sources, and an ability to relate tasks to the wider context.
• Sound knowledge of contemporary administrative systems, software, and practices.
• An ability to interpret and apply a range of relevant policies and procedures within a large and complex organisation.
• Experience assisting organising and administering events or functions.

About the Office of the Senior Deputy Vice Chancellor

The Office of the Senior Deputy Vice-Chancellor provides administrative support to key strategic and operational functions of the University’s student-related and academic services. Under the general portfolio, the Office team support Portfolio leadership and facilitate dialogue between key service areas to help the Portfolio ensure Flinders’ educational offerings are innovative, of assured quality, and are student centred. This drives our values and ethos, our impact and engagement, and our vision to be internationally recognised as a world leader in research, an innovator in contemporary education, and the source of Australia’s most enterprising graduates.

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy.

Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  Flinders University has proudly received our inaugural Cygnet award in recognition of our unwavering commitment to reduce barriers to attraction and retention, and foster opportunities, for Aboriginal and Torres Strait Islander staff members. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Professional Staff Development Fund
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy 

How to Apply and Information

• You are required to submit a Suitability Statement addressing the Key Position Capabilities of the position description.
• To find out more information on this opportunity, we strongly encourage you to contact Anthony Hails.
• Please see here for our Reconciliation Action Plan
• Please see here for our Indigenous Workforce Strategy

Certification

Applications to be submitted before 10.00pm:

18 Aug 2024

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.