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Operations Assistant

London (Greater) (GB)
£32,979 to £36,396 FTE per annum, including London Weighting Allowance
Closing date
9 Jul 2024

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Job Details

About Us

The King’s Global Health Institute (KGHI) is an interdisciplinary centre for research, education and advocacy, the voice for global health at King’s, and the focal point for our large academic community of global health researchers and students. It is hosted in the School of Life Course and Population Sciences.

For further information visit the Institute and School websites.

About the role

An exciting new post is available within the King’s Global Health Institute (KGHI) as an Operations Assistant.

The Operations Assistant will play a key role in providing administrative support to the Kings Global Health Institute. They will provide PA support to the Director of the King’s Global Health Institute and work closely with the Global Health Manager, assisting with events. In addition, they will work closely with the School HR & Finance and Research Teams, to ensure activities relating to financial processes and research grant management are fully supported.

You will interact with a wide range of people, including senior-level personnel from a variety of academic organisations. As such, the post requires someone with exceptional organisational, prioritisation and communication skills and a flexible and adaptable manner. After the initial direction, the postholder should be able to work with minimum supervision. The post holder must be able to manage their own time and workload efficiently and effectively, have a proactive approach, have previous office experience, and excellent interpersonal, organisational, communication, and IT skills. They will be able to use their own initiative as well as work as part of a team, enjoy a challenge, and undertake a wide variety of tasks.

This is a hybrid role, requiring at least 1 day in the office per week, and other days working from home. The role will be based at two of KCL’s campuses in London - Guy’s campus and Denmark Hill.

This post will be offered on an indefinite contract.

This is a part-time post (17.5 hours per week) with the option to spread your hours across the week or to group them together into 2.5 days.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  1. Educated to degree level or equivalent qualification or experience
  2. Prior experience of working in an office environment
  3. Experience of diary management
  4. Experience of event organisation
  5. Accuracy and attention to detail, with ability to follow and adapt to new procedures and processes
  6. Excellent organisational and time management skills, with the ability to prioritise effectively and meet deadlines
  7. Experience of using Microsoft Office applications and willingness and ability to learn new systems
  8. Committed to equality, diversity and inclusion, actively addressing areas of potential bias

Desirable criteria

  1. Strong interpersonal and communication skills including motivating, influencing and negotiating with stakeholders
  2. Proactive with the ability to work independently as well as delivering within a team
  3. Experience of working in the Higher Education sector
  4. Experience of Committee servicing (drafting agenda and writing minutes)

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.


King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit:

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at

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