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Executive Assistant

Camperdown, Australia
$95,860 - $103,341+ 17% superannuation
Closing date
26 Jun 2024

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Job Details

  • Full-time Continuing opportunity with the NHMRC Clinical Trials Centre (CTC)
  • Fantastic and unique opportunity to support the Director of the CTC
  • Base Salary $95,860 - $103,341+ 17% superannuation

About the opportunity

The NHMRC Clinical Trials Centre (CTC) established in 1988, is a leading Australian Academic Research Organisation with a world class international reputation for designing, conducting, and translating collaborative clinical trials research into improved health care practice. The CTC is also known for its innovation in clinical trials methodologies.

In this role, you will support Professor Meg Jardine, the Director of the NHMRC CTC. Professor Jardine leads research to reduce the progression and complications of non-communicable diseases, particularly kidney disease, diabetes, and cardiovascular disease. As an innovative clinical trialist, she has developed advanced trial designs and integrated clinical care with research to promote learning health system principles. Her leadership extends to global and national trials and policy-setting roles, including positions with KDIGO, the Kidney Health Initiative, and various nephrology networks.

The role requires the ability to work independently and manage a large volume of administrative tasks in a high-stakes environment. You will be expected to manage calendars, prepare documentation including presentations, meeting agendas & minutes, liaise with third parties, process contractual agreements, request, and book travel arrangements for regular international travel, and use University systems to process payments and reimbursements. The role also requires attention to detail to support updating Professor Jardine's CV for ongoing grant applications.

Your key responsibilities will be to:

  • Provide administrative support to the Director of the NHMRC CTC
  • effectively manage diaries and update calendars across various time zones, ensuring efficiency and accuracy at all times
  • prepare documentation, agendas, and itineraries, ensuring relevant personnel are informed of meetings and expectations in advance, including minute-taking
  • book domestic and international travel, including invoicing and expenditure reporting
  • manage contracts, agreements, and reimbursements
  • facilitate the administrative actions required to assist with grant funding applications
  • work independently and autonomously and under guidance when required, completing ad-hoc tasks, objectives and activities

About you

  • previous experience in a complex or tertiary environment as an executive assistant
  • ability to work with minimal guidance in a fast-paced and high-volume environment
  • previous experience with Concur, Workday, Sapphire, Oracle, the Microsoft Suite, or similar software, with a high level of computer literacy
  • adaptability and flexibility in working style to accommodate the needs of the Director
  • resiliency and assertiveness to make accurate decisions, with high levels of initiative and critical thinking skills
  • extensive and exceptional interpersonal skills to communicate with a wide variety of internal and external stakeholders, maintaining positive professional relationships and networks.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Wednesday 26 June 2024 11:59 PM


The University of Sydney was established in 1850 and is consistently recognised, both locally and internationally, for its outstanding teaching and research excellence. Sydney alumni include Prime Ministers, Governor Generals, Nobel Prize winners and leaders in every field of endeavour.

The University offers a comprehensive range of courses, including a number of disciplines unique in Australia. Teaching is spread across nine different state-of-the art campuses, located across New South Wales.

The University of Sydney’s commitment to excellence in research has resulted in an outstanding record in national competitive funding and underpins an approach to teaching which has won nominations for excellence and resulted in high student satisfaction ratings. The University has 78 research centres and institutes and is home to three ARC Centres of Excellence.

The teaching, research and cultural life of the University is supported by extensive facilities, including the largest library collection in the Southern Hemisphere, the world-class Nicholson Museum of archaeological antiquities, the Macleay Museum of natural history and ethnographic collections and the University Art Gallery. Its outstanding sporting and recreation facilities provide a training centre for students and Olympic athletes.

The University of Sydney is a key member of the Group of Eight Australian major research-intensive universities, and the Worldwide Universities Network.


The University of Sydney has nine official campuses.

1.         Camperdown/Darlington Campus.

2.         Cumberland Campus. Home to the Faculty of Health Sciences (based in Lidcombe).

3.         Mallett Street Campus. Home of the Sydney Nursing School.

4.         Sydney Conservatorium of Music Campus. In Macquarie Street, central Sydney.

5.         Rozelle Campus. Home to Sydney College of the Arts.

6.         Surry Hills Campus. Home to the Faculty of Dentistry.

7.         Camden Campus. Contains facilities connected to the Faculty of Veterinary Science and the Faculty of Agriculture and Environment.

8.         Burren Street Campus. Facilties are currently under development.

9.         Sydney Medical School campuses. These include the School of Rural Health (in Dubbo and Orange), the Royal Prince Alfred Hospital, Concord Hospital, Westmead Hospital, the Children’s Hospital at Westmead, Nepean Hospital, Northern Clinical School, Sydney Adventist Hospital, Broken Hill University Department of Rural Health, and Northern Rivers University Department of Rural Health.


The University of Sydney has 16 faculties.

1. Agriculture and Environment

2. Architecture, Design and Planning

3. Arts and Social Sciences

4. Business (Business School)

5. Dentistry

6. Education and Social Work

7. Engineering and Information Technologies

8. Health Sciences

9. Law (Sydney Law School)

10. Medicine (Sydney Medical School)

11. Nursing and Midwifery

12. Pharmacy

13. Science

14. Sydney College of the Arts

15. Sydney Conservatorium of Music

16. Veterinary Science

Number of Employees

Full-time employees: 7616

For more information, please visit:

Company info
+(61) 2 9351 2222

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