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Executive Assistant - University of Sydney Business School

Camperdown, Australia
$95,860 - $103,341 p.a. + 17% superannuation
Closing date
3 Jun 2024

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Job Details

  • Full time / Continuing, four days per week on campus
  • Provide the full suite of professional executive support services at the University of Sydney Business School
  • Base Salary (HEO6) $95,860 - $103,341 p.a. + 17% superannuation

About the opportunity

The University of Sydney Business School (USBS) holds a distinguished position among the top 1% of global business schools and is recognised as a leader in business and management education.

USBS is seeking to employ an experienced Executive Assistant to provide professional executive support to the Professor and Deputy Dean (Research) and the Faculty General Manager. Please note this position is required on campus four days per week.

Your key responsibilities will be to:

  • provide a broad range of high-level professional executive support
  • manage general day to day office operations and administration activities
  • develop and sustain an understanding of Deputy Dean (Research) and the Faculty General Manager's projects, initiatives, and schedules to guide prioritisation of information and action requests
  • coordinate the gathering and collation of project data, information, and analysis to provide executive summaries, draft correspondences, and prepare reports and presentations
  • establishing and maintaining strong working relationships with key stakeholders and University staff

About you

  • possess strong executive/administrative support experience and expertise
  • working with senior management, ideally in a tertiary organisation, coupled with a general understanding of project methodologies
  • demonstrated exceptional time and workload management skills, prioritising tasks, meeting deadlines, and achieving desired outcomes
  • advanced computer skills, including proficiency Microsoft Office suite, especially with extensive diary and travel management, and PowerPoint experience
  • ability to work independently and collaboratively, showing initiative and using sound judgment to resolve daily work-related issues

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Staff benefits

This position will enjoy staff benefit including excellent working conditions, financial and non-financial perks, and a supportive community that nurtures career aspirations and intellectual pursuits. Employees enjoy flexible work options, generous leave entitlements, family-friendly hours, paid parental leave, and assistance for parents and caregivers. The university offers industry-leading salaries with tax-efficient choices and staff discounts. Career development programs, mentoring, and targeted initiatives for staff with disabilities promote professional growth.

Health and wellbeing services, including fitness facilities, counselling, and employee networks, contribute to a balanced lifestyle. On-campus cultural offerings encompass museums, galleries, music, theatre events, and access to public lecture series featuring renowned thinkers. For additional information, please visit the University's staff benefits webpage Staff benefits - The University of Sydney

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Justyn Griffin, Recruitment Operations by email to

Copyright The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Monday 03 June 2024 11:59 PM


The University of Sydney was established in 1850 and is consistently recognised, both locally and internationally, for its outstanding teaching and research excellence. Sydney alumni include Prime Ministers, Governor Generals, Nobel Prize winners and leaders in every field of endeavour.

The University offers a comprehensive range of courses, including a number of disciplines unique in Australia. Teaching is spread across nine different state-of-the art campuses, located across New South Wales.

The University of Sydney’s commitment to excellence in research has resulted in an outstanding record in national competitive funding and underpins an approach to teaching which has won nominations for excellence and resulted in high student satisfaction ratings. The University has 78 research centres and institutes and is home to three ARC Centres of Excellence.

The teaching, research and cultural life of the University is supported by extensive facilities, including the largest library collection in the Southern Hemisphere, the world-class Nicholson Museum of archaeological antiquities, the Macleay Museum of natural history and ethnographic collections and the University Art Gallery. Its outstanding sporting and recreation facilities provide a training centre for students and Olympic athletes.

The University of Sydney is a key member of the Group of Eight Australian major research-intensive universities, and the Worldwide Universities Network.


The University of Sydney has nine official campuses.

1.         Camperdown/Darlington Campus.

2.         Cumberland Campus. Home to the Faculty of Health Sciences (based in Lidcombe).

3.         Mallett Street Campus. Home of the Sydney Nursing School.

4.         Sydney Conservatorium of Music Campus. In Macquarie Street, central Sydney.

5.         Rozelle Campus. Home to Sydney College of the Arts.

6.         Surry Hills Campus. Home to the Faculty of Dentistry.

7.         Camden Campus. Contains facilities connected to the Faculty of Veterinary Science and the Faculty of Agriculture and Environment.

8.         Burren Street Campus. Facilties are currently under development.

9.         Sydney Medical School campuses. These include the School of Rural Health (in Dubbo and Orange), the Royal Prince Alfred Hospital, Concord Hospital, Westmead Hospital, the Children’s Hospital at Westmead, Nepean Hospital, Northern Clinical School, Sydney Adventist Hospital, Broken Hill University Department of Rural Health, and Northern Rivers University Department of Rural Health.


The University of Sydney has 16 faculties.

1. Agriculture and Environment

2. Architecture, Design and Planning

3. Arts and Social Sciences

4. Business (Business School)

5. Dentistry

6. Education and Social Work

7. Engineering and Information Technologies

8. Health Sciences

9. Law (Sydney Law School)

10. Medicine (Sydney Medical School)

11. Nursing and Midwifery

12. Pharmacy

13. Science

14. Sydney College of the Arts

15. Sydney Conservatorium of Music

16. Veterinary Science

Number of Employees

Full-time employees: 7616

For more information, please visit:

Company info
+(61) 2 9351 2222

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