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Administrative Co-ordinator

Darlington, Australia
$95,860 - $103,341 p.a (HEO6) + 17% superannuation
Closing date
9 Jun 2024

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Job Details

  • Full time, fixed term or secondment opportunity until 28th Jul 2025. Located on the Darlington Campus at the Faculty of Engineering
  • Senior administrative opportunity at the School of Chemical and Biomolecular Engineering
  • Base Salary $95,860 - $103,341 p.a (HEO6) + 17% superannuation

About the opportunity

The School of Chemical and Biomolecular Engineering at the University of Sydney is currently seeking an Administrative Coordinator to provide a broad range of administrative services and operational support to the work area.

Your key responsibilities will be to:

  • deliver daily administration activities and services, ensuring that high quality and efficient administrative support is provided in a pro-active manner to staff, students, clients and visitors
  • prepare advice, recommendations and solutions related to specific projects, policies and operational issues
  • respond to a range of enquiries via telephone, email and in person, from staff, students, visitors and the general public
  • seek out new engagement opportunities and initiatives through industry, alumni and University networks
  • provide support to the Faculty Community Outreach team for on-site high school student engagement activities, including scheduling lab activities, booking venues, liaising with key academics, and recruiting casual staff as required
  • coordinate with Sydney Future Students on Open Day, Info Day, and ad-hoc student recruitment activities throughout the year
  • liaise for the School Industry Advisory Committee, including confirmation of new board members and organising board meetings and events as required
  • coordinate diaries, meetings and events and provides conference support for the work area and as required by Head of School
  • ensure the appropriate coordination of ad-hoc school meetings including agenda and minute preparation, venue booking, catering and IT facilities.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and we are looking for an Administrative Coordinator who has:

  • experience in student administration
  • excellent communication skills, with experience handling a wide range of enquiries and providing excellent customer services
  • well developed negotiation, conflict resolution, relationship building, influencing skills and strong problem-solving skills
  • numeracy skills, together with experience controlling income and expenditure for reconciliation/budget tracking and managing invoice payments and purchases
  • working knowledge of software programs such as Hyperion Reporting System, Concur, Records Management and Content Management systems desired.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the reasons for the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Nicole Turle, Recruitment Operations by email to

Copyright The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Sunday 09 June 2024 11:59 PM


The University of Sydney was established in 1850 and is consistently recognised, both locally and internationally, for its outstanding teaching and research excellence. Sydney alumni include Prime Ministers, Governor Generals, Nobel Prize winners and leaders in every field of endeavour.

The University offers a comprehensive range of courses, including a number of disciplines unique in Australia. Teaching is spread across nine different state-of-the art campuses, located across New South Wales.

The University of Sydney’s commitment to excellence in research has resulted in an outstanding record in national competitive funding and underpins an approach to teaching which has won nominations for excellence and resulted in high student satisfaction ratings. The University has 78 research centres and institutes and is home to three ARC Centres of Excellence.

The teaching, research and cultural life of the University is supported by extensive facilities, including the largest library collection in the Southern Hemisphere, the world-class Nicholson Museum of archaeological antiquities, the Macleay Museum of natural history and ethnographic collections and the University Art Gallery. Its outstanding sporting and recreation facilities provide a training centre for students and Olympic athletes.

The University of Sydney is a key member of the Group of Eight Australian major research-intensive universities, and the Worldwide Universities Network.


The University of Sydney has nine official campuses.

1.         Camperdown/Darlington Campus.

2.         Cumberland Campus. Home to the Faculty of Health Sciences (based in Lidcombe).

3.         Mallett Street Campus. Home of the Sydney Nursing School.

4.         Sydney Conservatorium of Music Campus. In Macquarie Street, central Sydney.

5.         Rozelle Campus. Home to Sydney College of the Arts.

6.         Surry Hills Campus. Home to the Faculty of Dentistry.

7.         Camden Campus. Contains facilities connected to the Faculty of Veterinary Science and the Faculty of Agriculture and Environment.

8.         Burren Street Campus. Facilties are currently under development.

9.         Sydney Medical School campuses. These include the School of Rural Health (in Dubbo and Orange), the Royal Prince Alfred Hospital, Concord Hospital, Westmead Hospital, the Children’s Hospital at Westmead, Nepean Hospital, Northern Clinical School, Sydney Adventist Hospital, Broken Hill University Department of Rural Health, and Northern Rivers University Department of Rural Health.


The University of Sydney has 16 faculties.

1. Agriculture and Environment

2. Architecture, Design and Planning

3. Arts and Social Sciences

4. Business (Business School)

5. Dentistry

6. Education and Social Work

7. Engineering and Information Technologies

8. Health Sciences

9. Law (Sydney Law School)

10. Medicine (Sydney Medical School)

11. Nursing and Midwifery

12. Pharmacy

13. Science

14. Sydney College of the Arts

15. Sydney Conservatorium of Music

16. Veterinary Science

Number of Employees

Full-time employees: 7616

For more information, please visit:

Company info
+(61) 2 9351 2222

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