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Operations Assistant

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater)
Salary
£32,979 - £36,396, including London Weighting Allowanc
Closing date
27 May 2024

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Job Details

About us

The role sits within the School of Biomedical Engineering & Imaging Sciences, and specifically within the Research Department of Imaging Chemistry and Biology based at St Thomas’ hospital campus.

The School of Biomedical Engineering & Imaging Sciences is advancing healthcare engineering research, teaching, and entrepreneurship by bringing life-changing medical technologies to patients and clinicians faster. 

We are driven by the ambition to improve the way we deliver healthcare through advanced engineering. The School trains the next generation of world-class biomedical engineers and prioritises collaboration between researchers, clinicians and industry. 

Our students and researchers break down barriers between disciplines to deliver faster translation of research into the clinic. By being embedded within one of the UK's largest NHS Trusts, we can improve the quality of life for patients around the world.

More information: https://www.kcl.ac.uk/bmeis.

About the role

An experienced and dedicated Operations Assistant is required to provide high quality general administrative support to the School of Biomedical Engineering & Imaging Sciences based at St Thomas' hospital, and specific support to the Research Departments of Imaging Chemistry and Biology, and Digital Twin for Healthcare.

The post is the principal point of contact for staff, students and visitors, providing efficient day-to-day operational support. This includes PA support to two Head of Research Departments for Imaging, Chemistry & Biology and Digital Twins (diary management, arranging meetings, organising travel, processing expenses) and administrative support as required.

The post holder will prepare and support meetings including minute taking and organising events. Supporting the Departments with day-to-day financial matters, such as purchase orders, expenses, invoices and providing budget/grant reports will also be required along with basic research support for the Departments and the School. The post holder will also support the recruitment of post graduate researchers (studentships).

The post holder will interact with a wide range of people, including senior level colleagues from a variety of clinical, academic and government organisations. As such the post requires someone with a confidential and methodical approach and a flexible and adaptable manner. The post holder will be enthusiastic and confident, with a good level of education, previous office experience and excellent interpersonal, organisational, communication and IT skills.

After initial direction, the post holder will be expected to work with minimum supervision, managing their own time and workload efficiently and effectively. They will be able to use their own initiative, as well as to work as a part of a team, enjoy a challenge and undertake a wide variety of tasks.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract. The post holder will be expected to work at least 3 days on campus.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  1. Minimum level 3  qualifications, e.g., NVQ3, HNC, A levels, AS levels, International Baccalaureate diploma or other Level 3 qualification, plus work experience in relevant operational/administrative posts OR Considerable knowledge and skills gained through work experience in relevant operational/administrative posts with a clear progression in increasingly demanding jobs
  2. Experience of providing personal administration support including diary management
  3. Knowledge and practical use of a range of operational/administrative skills and systems
  4. Clear spoken and written communication skills, with strong interpersonal and influencing/behavioural skills with the ability to build contacts and relationships across the School and wider network
  5. Solutions-focused self-starter, with strong planning and analytical skills, able to manage competing priorities and work with minimal supervision
  6. Experience of organising and managing one or more of the following: events, projects, meetings and committees, writing notes and reports
  7. Finance administrative experience in processing purchase orders, expenses, invoices, credit card reconciliation
  8. Good knowledge of MS Office including Word Processing, Excel, PowerPoint and use of email/internet

Desirable criteria

  1. Experience of working in the higher education sector and/or a medical/clinical environment
  2. Training or qualification relevant to the post
  3. Committee servicing - experience in organising meetings and taking minutes
  4. Working knowledge of regulations and best practice governing area of work, including General Data Protection Regulations
  5. Evidence of an active commitment to career development with the application of learning to the work context

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
GB

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