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Event Executive

London (Greater) (GB) / Hybrid
£27,000 - £30,000
Closing date
13 Jun 2024

Job Details

HYBRID / LOCATION (1 - 2 days/week in the office)
SALARY: £27,000 - 30,000

Times Higher Education is the data provider underpinning university excellence in every continent across the world. As the company behind the world’s most influential university ranking, and with almost five decades of experience as a source of analysis and insight on higher education, we have unparalleled expertise on the trends underpinning university performance globally. Our data and benchmarking tools are used by many of the world’s most prestigious universities to help them achieve their strategic goals and our events series act as the home of higher education thought leadership around the world.

We are hiring for an Event Executive to join our events team and will be responsible for supporting the Event Director, Head of Event Logistics and Event Managers in the planning and delivery of industry-leading awards ceremonies, world summits series and events. 

Key Responsibilities

  • Working alongside the Events team in the overall planning, execution of a variety of annual events
  • Communicating with events team, THE content team and host partners on the logistical planning of events with regular meetings with all parties and agree branding
  • Monitor, control and record budgets and invoicing and report any issues to Event Director
  • Liaising and negotiating with vendors and keeping a database
  • Liaising with high profile speakers on their travel arrangements and participation in the events were appropriate
  • Working on the production of dedicated Awards sites/web pages for each event, collaborating with the marketing and design teams, web specialists, functionality as necessary
  • Managing of sponsors/exhibitor requirements
  • Assisting the client in selecting menus, room layouts and table plans
  • Onsite event management - specific responsibilities to include overseeing the production team, briefing and liaison with hotel staff, co-ordination of sponsors, co-ordination of hostesses, ensuring table plans are correct and adhered to etc
  • Taking on additional or specialist tasks/responsibilities under the direction of the Event Director to aid the smooth running and development of the Department as a whole
  • Ensuring compliance with data protection rules
  • Resolving problems and escalating to Operations Director as necessary
  • Sharing best practice across the events teams

Person Specification:

  • Experience in events management in a commercial setting and a track record in event planning
  • Excellent organisational and diplomacy skills
  • Proficient use of Microsoft Office - Word, Excel, Powerpoint
  • Proven ability to handle multiple deadlines
  • A good and excellent communicator at all levels
  • Attention to detail
  • Deep knowledge and substantial experience of technical/industrial domains
  • Excellent communication and presentation skills
  • Exceptional commercial and negotiation skills
  • Good relationship management skills
  • Ability to work under pressure to tight multiple deadlines and to budget
  • Fluent in French and/or Spanish is advantageous but not essential
  • Ability and willingness to travel world-wide on short notice without travel restrictions
  • Ideally educated to Bachelor’s degree, however relevant work experience is acceptable.

You do You
You do You. With colleagues located around the world, we know that our individuality and diversity of experiences are our greatest strengths. That’s why we want THE to be a place where you are welcome to be who you want to be at work; where you can share whatever part of your life or self-identity you want, without obligation or facing discrimination; and where all abilities and perspectives are recognised and accommodated.


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