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Clinical Trials Financial Assistant (Maternity Cover)

London (Central), London (Greater)
£29,248 - £32,181 per annum, including London Weighting Allowance.
Closing date
27 May 2024

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Job Details

Job description

We are looking for a Clinical Trials Financial Assistant to join the Commercial Trials Finance Team. The post holder will support the team to ensure adherence to finance database requirements, collaborating with KHP Clinical Trial Office team and external stakeholders. Duties include adding invoice requests received in the generic inbox to the invoicing log and moving breakdown to relevant folders,  filing and processing all commercial study invoices/credit notes,  raising invoices and credit note and  assisting the commercial Trials Finance when required.

The post holder will be expected to exercise significant degree of attention to detail, in order to avoid invoice request duplication and ensure confidentiality of commercially sensitive information and data protection imperatives are respected.

This post will be offered on a fixed-term contract for 12-month maternity cover.

This is a full-time post - 100% full time equivalent.

Key responsibilities

  • Identification and resolution of queries: logistical, methodological, human, and technical.
  • The post holder is responsible for managing his/her own workload. example: There are strict deadlines to be met in terms of reporting monthly
  • The post holder is responsible for the day-to-day tasks in a financial department, for example, Ensuring the finance database requirements are met.
  • Adding invoice request received in the generic inbox to the invoicing log and move breakdown to relevant folder.
  • The post holder is expected to exercise significant degree of attention to detail, in order to avoid invoice request duplication.
  • The post holder will be responsible for assisting the finance team raising invoices and credit note when required.
  • The post holder is responsible for filing and processing all commercial study invoices/credit note.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Skills, knowledge, and experience

Essential criteria

  1. Ability to work under pressure and to meet deadlines.
  2. Good communication / interpersonal skills
  3. Strong IT skills including Microsoft office.
  4. Analytical skills and thorough attention to details
  5. Flexible and adaptable approach to work
  6. Excellent organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines, systematic in approach to tasks, with attention to detail.
  7. Ability to summarise and record information in a way that can be readily understood by others.
  8. Ability to work at a high level of accuracy.
  9. Experience of working in financial administration environment
  10. Ability to work independently and as part of a team.

Desirable criteria

  1. Good mathematical and numeracy skills
  2. Experience of working within a similar finance, NHS or Higher Education based role.


King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit:

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at

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