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Operations Assistant

Employer
KINGS COLLEGE LONDON
Location
London (Central), London (Greater)
Salary
£32,979 - £36,396 per annum, including London Weighting Allowance
Closing date
2 Jun 2024

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Job Type
Professional Services
Contract Type
Permanent
Hours
Full Time

Job Details

About us

The role sits within the School of Biomedical Engineering & Imaging Sciences, and specifically within the MRI Clinical Research Department based at St Thomas’ Hospital.

The School of Biomedical Engineering & Imaging Sciences are committed to improve the way we deliver healthcare through the use of advanced engineering.

The department has 9 MRI scanners and a catheterisation lab, providing clinical and research MRI services in the areas of cardiac, foetal, neonatal and advanced brain imaging.  The facility is embedded within St Thomas’ Hospital. Last year we conducted over 6000 clinical scans, of which over 4500 were recruited to research.

More information: https://www.kcl.ac.uk/bmeis.

About the role

An experienced and dedicated Operations Assistant is required to provide high-quality general administrative support to the School of Biomedical Engineering & Imaging Sciences based at St. Thomas' Hospital and specific support to the Imaging Clinical Research Facility. 

The post-holder will report to the Senior Operations Officer (Quality and Finance) and will act as the principal point of contact for staff, stakeholders, and visitors within the department, providing efficient day-to-day operational assistance. This includes administrative support for the department and PA duties for the Director of Clinical and Research Operations and the Imaging Clinical Research Facility Manager.

The post holder will prepare and support meetings, including minute-taking. They will support the department with day-to-day operational matters, such as ordering general consumables, computer accessories, and stationery. They will also assist with general human resources matters and provide basic research support for the department and the school.

The postholder will interact with a wide range of people, including senior-level personnel from a variety of clinical and academic organisations. As such, the post requires someone with a confidential and methodical approach and a flexible and adaptable manner. After the initial direction, the postholder should be able to work with minimum supervision. The post holder must be able to manage their own time and workload efficiently and effectively, be enthusiastic with a high standard of education, previous office experience, and excellent interpersonal, organisational, communication, and IT skills. They will be able to use their own initiative as well as work as part of a team, enjoy a challenge, and undertake a wide variety of tasks.

This post will be based at offices within St. Thomas’ Hospital, with a minimum of 4 days on-site. 

This is a full time (35 Hours per week), and you will be offered an indefinite contract.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  1. Minimum level 3 qualifications, e.g., NVQ3, HNC, A levels, AS levels, International Baccalaureate diploma or other Level 3 qualification, plus work experience in relevant operational/administrative posts OR Considerable knowledge and skills gained through work experience in relevant operational/administrative posts with a clear progression in increasingly demanding jobs 
  2. Good knowledge of Office 365, including Word, Excel, PowerPoint, Outlook, SharePoint, and Microsoft Teams, aligned with IT skills and strong familiarity with navigating various systems. 
  3. Committee servicing - experience in organising meetings and taking minutes. 
  4. Experience of providing personal administration (PA) support 
  5. Proven knowledge and understanding of ordering and financial systems and basic analytical skills.  
  6. Excellent verbal and written communication abilities enable effective engagement with diverse stakeholders both internally and externally, while also facilitating successful collaboration as part of a multidisciplinary team. 
  7. Attention to detail and a high standard of accuracy. 

Desirable criteria

  1. Secretarial qualification and equivalent training. 
  2. Experience working in a clinical and research environment. 
  3. Experience working in educational or medical institutions. 
  4. Committed to continual development and proactive in seeking opportunities for learning and development.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

This post is subject to Disclosure and Barring Service.

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

Interviews are due to be held on Friday 13th June.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.

Company

King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit: www.kingshealthpartners.org.

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at www.kcl.ac.uk/kingsanswers.

Company info
Mini-site
KINGS COLLEGE LONDON
Telephone
+(44)02078365454
Location
STRAND
LONDON
WC2R 2LS
GB

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