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Operations Assistant

London (Central), London (Greater)
£32,979 – £36,396 per annum, including London Weighting Allowance
Closing date
26 Apr 2024

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Job Details

About us

The Faculty of Life Sciences and Medicine consists of 6 schools, including the School of Cancer and Pharmaceutical Sciences. The School has two departments, the Comprehensive Cancer Centre and the Institute of Pharmaceutical Science (IPS). The purpose of this role is to provide administrative and operations support to IPS.

About the role

We are seeking an enthusiastic individual to join the School of Cancer & Pharmaceutical Sciences Professional Services Team as Operations Assistant.

The post is located at Waterloo Campus but may also have the opportunity to work from other campuses.

As part of the School Professional Services Team, the post will work closely with Operations Officers and the School’s HR & Finance Manager and Research Manager, to support recruitment, staffing administration, financial processes and research grant management as well as providing administrative and operations support to the Institute of Pharmaceutical Sciences.

The successful candidate will harness a proactive and professional approach to work, with the ability to manage a varied workload and to prioritise effectively.

Strong communication and interpersonal skills are essential as the successful candidate will need to collaborate with colleagues across the university to ensure an efficient exchange of information to meet deadlines.

Previous experience of working in an operational administration and/or business services setting would be beneficial.

This is a full-time post - 100% full time equivalent and will be offered on an indefinite contract. The School has adopted a hybrid way of working for its professional services staff, with each working in the office for at least 60% FTE. The post is based in a busy department. The postholder will need to be adaptable and have a positive attitude to a dynamic workplace.

This is a full time post (35 Hours per week), and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

  1. Vocational qualifications (HNC, NVQ3) or equivalent experience
  2. Good working knowledge of Microsoft Office 365, Email, the Internet and databases
  3. Proven numeracy, literacy, administrative and communication skills
  4. Accuracy and attention to detail, with ability to follow and adapt to new procedures and processes
  5. Ability to maintain confidentiality
  6. Ability to work under pressure in a busy environment, multitask and deal with competing demands
  7. Positive attitude to work with willingness to learn
  8. Committed to equality, diversity and inclusion, actively addressing areas of potential bias

Desirable criteria

  1. Good awareness of the activities of a University
  2. Working knowledge of regulations and best practice governing an area of work e.g., General Data Protection Regulations, UK employment regulations to ensure compliance
  3. Committed to on-going skills development

Full details of the role and the skills and experience required, can be found in the attached job description which provided on the next page.

Furthur information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.

This role does not meet the requirements of the Home Office and therefore we are not able to offer sponsorship for candidates who require the right to work in the UK.


King's College London is one of the top 20 universities in the world and among the oldest in England. King's has more than 27,600 students (of whom nearly 10,500 are graduate students) from some 150 countries worldwide, and some 6,800 staff.

King's has an outstanding reputation for world-class teaching and cutting-edge research. In the 2014 Research Excellence Framework (REF) King’s was ranked 6th nationally in the ‘power’ ranking, which takes into account both the quality and quantity of research activity, and 7th for quality according to Times Higher Education rankings. Eighty-four per cent of research at King’s was deemed ‘world-leading’ or ‘internationally excellent’ (3* and 4*). The university is in the top seven UK universities for research earnings and has an overall annual income of more than £684 million.

King's has a particularly distinguished reputation in the humanities, law, the sciences (including a wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences including international affairs. It has played a major role in many of the advances that have shaped modern life, such as the discovery of the structure of DNA and research that led to the development of radio, television, mobile phones and radar.

King's College London and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts are part of King's Health Partners. King's Health Partners Academic Health Sciences Centre (AHSC) is a pioneering global collaboration between one of the world's leading research-led universities and three of London's most successful NHS Foundation Trusts, including leading teaching hospitals and comprehensive mental health services. For more information, visit:

King’s £600 million campaign, World questions|KING’s answers, has delivered huge global impact in areas where King’s has particular expertise. Philanthropic support has funded new research to save young lives at Evelina London Children’s Hospital; established the King’s Dickson Poon School of Law as a worldwide leader in transnational law; built a new Cancer Centre at Guy’s Hospital; allowed unique collaboration between leading neuroscientists to fast-track new treatments for Alzheimer’s, Parkinson’s, motor neurone disease, depression and schizophrenia at the new Maurice Wohl Clinical Neuroscience Institute; created the Cicely Saunders Institute: the first academic institution in the world dedicated to palliative care, and supported the King’s Sierra Leone Partnership in the Ebola crisis. Donations provide over 300 of the most promising students with scholarships and bursaries each year. More information about the campaign is available at

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